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General Trip Information
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Fri Jun 01, 2018
Trip Name
Daggett Montessori School Choir-San Antonio, TX-05-24-2018
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Daggett Montessori School Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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West Grove, PA
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Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Fort Worth to San Antonio = 269 miles / 4.5 hrs non-stop 9/8/17: > SN spoke to Jerri today about her 2018 San Antonio trip. > She would like the clinic with Marguarite on May 24th, as soon as they get there if possible. > She really enjoyed staying at the Residence Inn downtown, just like last time. > They enjoyed the Cruise as well and in fact said she would like this trip to be as close to their last trip to San Antonio as possible. If we can include Sea World and The Alamo, like last time, that would be perfect. > They will be handling their own bus transportation as well. > She needs the trip put together ASAP so she can get board approval. 9/8/17: > Comps = 1:25 Paid. 9/28/17 > Jerri EM'd asking about the TO status, as she wants to do fundraisers in October and November for the trip, but cannot talk about it until is approved by her administration. 10/2/17: > BJS reviewed and completed attachments. > BJS ran rates. > CH, Ready for TO - old style. > Comps = 1:25 PAID > Tier 1 = 70 - 75 > Tier 2 = 64 - 69 (+14) > Tier 3 = 58 - 63 (+16). > If this could go to SN this afternoon, that would be great. If you want, copying the 2014 TO may be easiest - but I will leave that up to you. ____ CH ____ 10/16/17 > Jerri would like us to check downtown hotel availability for her, even though it will be more expensive. 10/25/17 > Jerri would like to know if we still can secure a downtown hotel. 10/27/17: > BJS sent Slack to SN - Please advise Jerri Davidson that we were able to secure the Residence Inn Downtown and an updated Trip Orchestration with the adjusted rates will accompany the E-Agreement which she should expect NLT Monday. > BJS set due dates. > BJS ran K version rates. > TO and IOG K versions are in DB. > Transportation is ON OWN, so include CCIF on Deadline Schedule / E-Agreement . > Comps = 1:25 Paid. > Tier 1 = 68 - 75 > Tier 2 = 61 - 67 (+ $20) > Tier 3 = 53 - 60 (+ $20) > JAF, ready for 1st & 2nd Payment Invoices. Transportation is on own. > CH, ready for E-agreement as soon as JAF completes the invoices. Please send to client NLT Monday, 10/30/17. Thanks! Don't forget CCIF. __x__ JAF _10/27/17___ ____ CH ____ 11/14/17: > Jerri alerted SN that the rates in the TO K Version do not match the rates in the Agreement. > Jerri also said that the trip has been approved by the board. 11/15/17: > BJS reviewed and he updated the TO K Version with the correct rates. Rates in K were the correct rates and now they match. > SN, please send TO K Version .pdf to Jerri and apologize for my oversight. 11/20/17 > KMH printed fully executed contract and TO > KMH processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. __x___ CH _11/21/17____ _____ HMS _____ 01/04/18 > KMH recieved check #3472 for $7,525.00 02/01/18 > Jerri EM'd SN saying they have more participants than anticipated: 52 students and 35 adults, for a total of 87. > They will also need driver accommodations. SN is sending the CCIF to Jerri. __x__ CH _2/14/18__ __x___ HMS _2/6/18____ _____ BJS ____ 02/20/18 > KMH received check #3493 for $7,525.00 3/2/18: > REMEMBER - $32 pp.Credit on Final Invoice for the non-Sea World goers. > BJS reminded SN that we will need to know the exact number of non-sea world goers when she sends in her forms. ____ CH ____ ____ HMS ____ 3/23/18 > SN reviewed all forms rec’d on 3/23/18 (RL, FPGF, HIF & FAF). > Total Pax = 86 PAX (53 + 33). > RMS / PAX 12 Qt / 60 06 Q / 24 00 T / 00 01 D / 02 00 S / 00 TOTALS = 19 ROOMS and 86 PAX (53 + 33). > The group is handling their own bus arrangements. > The exact number of non-Sea World participants is on the room list. 4/3/18 > CH reviewed all forms processed by SN (RL, FPGF, HIF, FAF & CCIF). > Total Pax = 86 PAX (53 + 33). > RMS / PAX 12 Qt / 60 06 Q / 24 00 T / 00 01 D / 02 00 S / 00 TOTALS = 19 ROOMS and 86 PAX (53 + 33). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL to Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please notify the ARC to send 86 Bags and 172 luggage tags > KMH, Please set up the group’s GTV > JAF, Ready for Final Invoice > CCIS is arranging for 2 driver rooms (transportation is on own). Please list the 2 driver rooms on the invoice for $235 / room > Comps 1:25 - 3 at the double rate > Non-Sea world participants receive a $32 credit on the final invoice. Please give a $32 / person credit to four trip participants (2 adults and 2 students) > Pricing is as listed below in red ___x__ JAF _4/3/18____ _____ KMH _____ ____ HMS ____ 4/3/18: > JAF created Final INV # 6417, due 4/17/18, $7,143.00. Mailed & Emailed. C to KH. 04/16/18 > KMH received check #3518 for $7,143.00 5/2/18 > KMH sent cashier's check via UPS ground 5/10/18: > BJS emailed final itinerary BOOKLET to Jerri et al. . . > Included FI as a PDF and also a word document as well so she can maneuver if she wants. > FI Box to mail on Monday, 5/14/18, pending receipt of SeaWorld Tickets and Park Meal Coupons. 5/15/19 > KMH sent FI box Via UPS 3 day select
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