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Tue Oct 31, 2017
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Valley View High School Band-Orlando, FL-03-11-2018
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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Pharr, TX to WDW Resort, FL = 1320 = 22 hrs. non-stop 8/28/17: > BT heard back from Rick about the Orlando trip after his parent meeting. They have decided to bus. > This is what he said he wants: Dates: March 11-16, 2018 > 3 days Disney with Hopper; 1 day Universal with Park2park pass. > 7 Disney meal vouchers, 1 Universal meal voucher, Dinner at Hard Rock Cafe, Blue Man Group > Either a Disney performance (parade) or workshop. > We're looking at about 60-80 students going (2 buses), 9 directors, probably around 4-6 parents. > He has three other quotes - he sent them all to me! They are all garbage for various reasons...you'll see. > BT asked for charter companies and pointed out that none of his quotes stated which charter company they were using. Haven't heard back yet. Tried to find one on Valley View ISD website, no luck. > According to BJS convo at TBA, this is a DST group. As he already has three other quotes, we need to blow them out of the water asap! > BT created Dropbox folder, started IOG, and added to White Board. Added other quotes to Dropbox and emailed them. 9/1/17: > BT got email back from Rick re: charter companies. > Escamilla Tour Buses out of McAllen, TX is their preferred company. They have the newest buses. http://www.escamillatourbuses.com/ > No approved list. BT did an internet search - not much down that way. Maybe look in Houston area? 9/6/17: > BJS reviewed the 3 other proposals - full of holes - why would anyone ever sign up with these people, but they do! > The Proposal from TMF Tours and Travel most closely resembles the list of inclusions the BD gave BT. > BJS completed IOG and made attachments as able. > THIS IS A DST Trip and then BT can up-sale as needed and as budget permits. > CH, please send CQR to Escamilla Tour Buses as detailed above. Other companies could be out of Corpus Christi or Laredo. Check the map to see what else might be nearby, besides MEXICO! I am not klidding!!! __X__ CH _9/7_ 9/7/17: > BJS ran rates after hearing from Jennifer at the BVSuites and then entered in system. > Once CH has a charter quote or two, BJS will determine if these rates are fixed or need some adjustment. Want to make certain we are where we need to be in regards to other quotes. > CH, please go ahead and begin TO - new style. This is basically a DST trip, but we want to blow him and his parents away since we have the other proposals and they are shit. We will adjust package rates if needed and also add charter quotes and PPBCCs as soon as quotes are received. > If we do not have any charter quotes by 2PM on 9/8/17, please follow up and see if they are able to get us something before end of business on Friday afternoon. Thanks! Really want to be able to have BT get something to him / have GTM scheduled on Monday or Tuesday is at all possible. ____ CH ____ 9/15/17: > BT had a great GTM with Rick. > He was very impressed with how comprehensive and straight forward our information is. > I sent him the PDF of the Trip Orchestration after our meeting. > Informed him of cost of adding meals en route - good idea might be to add the 3 meals on the way home since some might be out of cash by then. Will advise. > Informed him of rate decrease if he elects to remove park hopper and that we kept it for accurate comparison with other quotes. > Obviously Tornado would be charter choice as it's the only choice. He thinks 50 pax buses will work. Please advise if the other company comes back with something. > He needs to work on school board approval and will be in touch. > I asked how we compared to the other quotes. He said "you are right there with TMF". I pointed out that we were actually less. Also pointed out the red flags of "Marriott property" and hidden charter cost. 9/29/17: > BT got Rick on the phone. He was sitting down to lunch. Told him about holding hotel rooms. Understood, sorry to keep us waiting. > Board is "sitting on it" - hoping to have approval by Monday evening. > BT asked if they were going to choose us if it's approved. He said "right now it's a toss up - sorry to keep you waiting, should know something Monday night". > I followed up with this email: Rick, Thanks for taking my call today and for the update. I certainly hope you get board approval on Monday. I also appreciate your candidness about your decision making process. I didn’t want to keep you on the phone during your lunch time, but I wouldn’t be doing my job if I didn’t ask what would tip the scales between our Trip Orchestration and the other proposal you are considering? It doesn’t appear to be price as our package, once charter cost is added, still comes in less expensive than all three of your other proposals. After your conversation with Bryan about CCIS at TBA, I hope you will give us the opportunity to make changes before making your final decision if the trip gets approved. It seems like we are a really good fit for your program and I am sure you will be pleased with our transparency and level of service. Let me know what you need and I will try my best to make it happen! Have a great weekend and I look forward to hearing back from you next week! 10/3/17: > Rick texted me back after I asked him this morning for an update. > He says the board shelved the trip permission until their next meeting in 2 weeks. He's not happy about it. > I told him I would make a note, but that I wanted to talk to him about his tour company decision. Does board choose or does he choose? > He said 2 years ago they let him choose, however he has heard that sometimes they decide. So he's in limbo. > I told him to let me know if he needs anything from us in the meantime, we'd love to work with him and give him a great trip if he gets approval. 10/20/17: > Here is Rick's email back to me after follow up about trip approval: Hello Brett: I apologize for taking so long to answer. We are in the middle of contest season and things as crazy as you probably know. The school board did approve the trip. However, it was "strongly suggested" I use another company. I really appreciate all your help and time. I hope we can discuss future trips later on (TMEA?). Thanks again and wishing all the best. > WTF? Please advise on any ideas how to follow up. 10/23/17: > BJS marked CANCELED. > CH and HMS, please review and proceed as needed since they are using someone else. > BJS has already alerted Jennifer at the BV Suites. ____ CH ____ ____X HMS 10/31/2017____
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