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Fri May 04, 2018
Trip Name
Armstrong Jr. - Sr. High School Band-Hershey, PA-05-04-2018
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Armstrong HS ---> Hershey, PA 211 miles/3.5 hours non-stop 8/1/17 > SN and Jason spoke this morning about a May 2018 trip to Hershey with the concert band. > He wants an overnight trip Friday - Saturday, doing Trills & Thrills, a day at HersheyPark and a little time at Chocolate World before coming home. > Leave early Friday morning and come back later on Saturday night. > Yes to security > Wants to keep it under $350. > 90 kids + 10 adults. > May 4th - 5th. 8/7/17 > Jason EM'd performance ensemble form and SN forwarded this to Hollie. 9/5/18 > Jason texted asking how soon for a TO since he has a parent meeting this week. 9/5/17: > Festival company is scheduled to release rates tomorrow. > BJS reviewed IOG and it is ready for CQRs. > Will try to get To to him for tomorrow night's meeting. 9/6/17: > Trills and Thrills opened registration on their website this AM and BJS completed application. > BJS made attachments and then ran rates. > CH, ready for TO - old version. He needs this for tonight's meeting, so please advise as soon as complete so I can review and send along to SN. __x__ CH _9/6/17___ 9/21/17 > Jason says they will get final approval at the beginning of October and will be ready to actually have the contract then. They are ready for K, but really just need the formal approval from their admin. > Myers is their charter choice 10/7/17: > BJS entered K and 1st $ due dates. > BJS updated and renamed IOG and TO to K versions since no real changes. > JAF, ready for 1st & 2nd Payment INVS. > CH, ready for E-Agreement as soon as JAF completes INVs. > Comps: 1:25 PAID. > Please send E-Agreement NLT end of day Tuesday, 10/10/17. Thanks! __x__ JAF _10/9/17___ ____ CH ____ 10/9/17: > JAF created 1st Payment INV #6292, due 11/17/17, $7,500.00 > 2nd Payment INV #6293, due 2/2/18, $10,212.00. > CH,ready for E-Agreement. Please send E-Agreement NLT end of day Tuesday, 10/10/17. Thanks! ___CH___ 10/18/17 > MES printed fully executed contract and TO > MES processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. __x___ CH _10/23/17____ _____ HMS _____ 10/30/17 > MES received TPL. 11/01/17 > Jason says his adults are going to room in quads to save a little money. 12/04/17 > KMH received check #396 for the amount of $6,625.00 02/02/18 > KMH received check #452 for $9,370 > Alnog with a note saying the are expecting the numbers to be closer to 71 students and 13 adults. I rounded up to 75 and 15 to be safe. __x___ CH _2/6/18____ _____ HMS _____ _____ BJS _____ 3/2/18 > SN reviewed all forms rec’d on 2/26/18 (RL, FPGF, HIF & FAF). > Total Pax = 84 PAX (71 + 13). > RMS / PAX 16 Q / 64 03 T / 09 04 D / 08 03 S / 03 TOTALS = 26 ROOMS and 84 PAX (71 + 13). > The group will be traveling on 2 busses 3/7/18 > Jason EM'd asking if the final invoice can be sent soon, as he has students who are completing fundraising and need to figure out how much they still owe. 3/12/18 > CH reviewed forms processed by SN > Total Pax = 84 PAX (71 + 13). > RMS / PAX 16 Q / 64 03 T / 09 04 D / 08 03 S / 03 TOTALS = 26 ROOMS and 84 PAX (71 + 13). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL to Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > CH updated prices to Tier 2 > KMH, Please set up the group's GTV > KMH, Please notify the ARC to send 84 Bags and 168 Tags > JAF, Ready for Final Invoice > The group will be traveling on 2 busses > Comps 1:25 - 3 at the double rate > Pricing is as listed below in red ____x_ JAF _3/12/18____ _____ KMH _____ ____ HMS ____ 3/12/18: > JAF created final INV # 6405, due 3/19/19, $9,244.00. Mailed & Emailed. C to KH. 03/19/18 > KMH received check #475 for $9,244.00 03/29/18: > Rec'd Performance Schedule and sent to CH for Final Itinerary prep. > BJS updated IOG with Performance Info. 4/24/18: > BJS emailed FI BOOKLET to Jason et al . . . > FI Box to mail to Jason's attention at the school via UPS on Wednesday.
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