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Thu Feb 22, 2018
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Academy for the Visual and Performing Arts Choir-Orlando, FL-12-12-2017
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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Washington, MD
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Washington DC, VA
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OR
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Virginia Beach, VA to WDW = 779 miles = 13 hrs. non-stop 5/5/2017: > Disney Candlelight Processional - Dec. 13 - 17 > Leave after school on Wednesday, could leave by 3pm (school ends at 2:10) - return - leave 6pm Saturday to get back sunday afternoon. Why not leave when park closes? - this makes more sense. > Would prefer on property if he can afford it. Staying on property is not "life or death". Last time they stayed off it was "quite nice". > 50 students + 5 = 55. Potential for more. This his last "big trip" before he retires. He's encouraging all 64 of his students to go + adults. > Would LIKE to do 2 days Disney and 1 day Universal. Mentioned clinic also at Disney? > BT talked about budget and how the 1 day Universal tix really kills the budget. Also, adding workshop at Disney takes time out of park. I mentioned if he could do 2 Disney and 2 Universal, this could be better, Do Candlelight at Disney and workshop at Universal. He seemed to like this idea. > He's going to ask principal if they can leave 1 day earlier so he can do 2 Disney and 2 universal. > He's been telling the kids to expect $800 to 850 all-inclusive. > He just signed and filed the Candlelight application! > Recording the audition music at his concert in 2 weeks. > He will get back to me with word from principal. If this options is way out of line with his budget, please advise and I will let Don know. 5/11/17: > BT heard from Don - they are approved to leave a day earlier if we think 2 days at Disney and 2 days at Universal will work within their budget. 6/1/17: > Don emailed BT today asking about “general idea on price for Orlando". He would like so send a letter home before school ends on 6/16. > He says: "We have the dates between 12/12-12/17 (including travel). Our Disney workshop is scheduled at 9:00 a.m. on Thursday, 12/14 and the Candlelight Processional performances on at 6:45 p.m. and 8:15 p.m. on Friday, 12/15." > So we need an actual TO for him I guess. Is there any other information we need to get from him? 6/14/17: > BJS reviewed and updated 4-Day IOG as needed and then review attachments, made adjustments, and ran the rates or all 3 tiers. > CH is telling BT to have Don do his own buses based on their school's requirements - we cannot comply. > Ready for TO. Leave all mention of transportation out of it. 8/11/17: > All is go, Don is ready for K. 8/20/17: > BJS created TO K Version. > BJS prepared and emailed 1st and 2nd payment invoices, #6240, $18,386.00, due 9/15/17 and #6241, $18,386.00, due 10/12/17. > Transportation is On Own. > CH, ready for E-Agreement, please include CCIF on Deadline Schedule since Transportation is on own and be careful with dates as they have been adjusted since trip is in December and just now going to K. ____ CH ____ 8/28/17 > signed E-Agreement received 9/5/17 > CH printed signed E-Agreement and TO > As this group is now UNDER CONTRACT, please review all and proceed as needed > MES, please send GLH per SOP _x____ MES sent USPS Priority _____ HMS _____ 9/8/17: > BT sent reminder about TPL and 1st payment. > Sent fillable forms and advised of due date. 9/17/17: > BT registered group for Travel Protection, sent link, info sheet, and plan doc. 09/18/17 > MES TPL received. 10/02/17 > MES Received partial payment on invoice #6240. Check #2017 in the amount of $15,296.00. Remainder on this invoice is $3090.00. 10/18/17 > MES Received payment on the remainder of invoice #6240 and all of invoice #6241. Check #2022 was received in the amount of $21,476.00. 10/25/17: > BT got forms from CH for processing. > As he has 7 girls in one room, I have asked him to revise. > BT is aware rooming list is due to hotel by Nov. 13. > His numbers on FPGF are 63 + 6 = 69. 10/30/17: > BT reviewed all forms rec’d on 10/18/17 (RL, FPGF, HIF & FAF). > Per 10/25 note, Don sent BT an email with room correction. BT changed an initialed FPGF and typed rooming list into excel spreadsheet. I asked Don for a new FPGF to reflect the change. I scanned and saved his email to me and put in Dropbox with the FPGF for now. > Total Pax = 68 PAX (62 + 6). > RMS / PAX 09 St / 54 00 Qt / 00 02 Q / 08 01 T / 03 01 D / 02 01 S / 01 TOTALS = 14 ROOMS and 68 PAX (62 + 6). > The group will be traveling on 2 busses - transportation is ON OWN. > BT is still waiting for the CCIF from Don. It wasn’t in his original set of forms. Sent a PDF copy and reminded him that we need it asap. 11/2/17: > Don completed CCIF and revised FPGF (that matches the revised number). > BT placed in their Dropbox folder. > Be advised, group is responsible for driver rooms and wants CCIS to invoice per CCIF. 11/6/17 > CH reviewed forms rec'd on 10/18/17 (RL, FPGF, HIF, FAF & CCIF). > Total Pax = 68 PAX (62 + 6). > RMS / PAX 09 St / 54 00 Qt / 00 02 Q / 08 01 T / 03 01 D / 02 01 S / 01 TOTALS = 14 ROOMS and 68 PAX (62 + 6). > CCIS to arrange for 2 bus driver rooms with early check in and late check out. > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL pack to Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please arrange for 68 bags and 136 tags to be sent. ___X__ MES 11/06/17 email sent to ARC for processing __X___ HMS _11/12/2017____ 11/8/17: > JAF, ready for Final INV. > Tier 1 Pricing is in effect, so prices in system are good. > Add "tour" line item for bus driver room nights (Qnty = 8, Rate = $109.13 / night) - they are doing transportation on their own and have two buses. Drivers need 4 nights each since they require early check-in and late check-out. > Comp Packages = 2 @ Double rate > make final payment due date 11/21/17. __x__ JAF __11/8/17__ 12/06/17 > KMH check #2030 received in the amount $12,431.04 12/6/17: > KMH mailed FI Packet via FX2-Day AM arrival. 2/22/18: > BT had Disney Candlelight debrief finally! > Disney charged their buses for parking $25 each just to drop kids off at MK. Something to be aware of. Didn't happen at Epcot or anywhere else. > Their drivers must have made some good time - got to the Hub at 5:30, weren't expecting them until 6:30. He texted Travis and Travis texted him back, all good. Had the rooms ready for them and everything. Just had to wait for bfast for a bit. As usual, Travis kicked ass. > other than that - all good. Hotel nice, no problems with tickets, Processional was awesome. > Next year will be Don's last at Salem. > DC trip in late March - will have dates in a month or two. Similar to 2014 trip. He needs to think a little more about the choral activities on that trip.
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