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General Trip Information
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Mon Jun 26, 2017
Trip Name
Hutto High School Choir-Orlando, FL-03-10-2018
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
FLYING from Austin, TX to Orlando, FL. 5/3/17: > BT spoke with Roseanne Kokas - TMEA17 referral - friend of BJS. > Disney 2018 with her choir. Flying - Austin is closest airport. Forgot to ask about transfers to airport in TX - will advise when she replies. > March 10 -14 - Orlando - flying from Austin if possible. She prefers Southwest - no American Airlines! > 120 in choir - but usually only has about 50% go - So she wants to plan for 40 + 10 = 50 > Originally she wanted to plan for only 2 meals a day, but I sold her on the all-inclusive idea. > Wants to stay on-property, All-Star Music and use Disney transportation where possible. > Disney workshop only for her choir (not the show choir one). > No park hopper. > Budget - before (w/o lunch) this trip has been $900 to $950 with airfare - last time she did this was in 2014. So I prepared her for some sticker shock b/c of Disney rates. > Before - Disney Springs on day 1, then 4 park days. Would like to stick with that. > School year ends on June 6 - would like to present to board on 1st week in June. > She does not have any restrictions on departure or arrival times. 5/3/17: > Roseanne says her kids meet at the airport in Austin - so no airport txfr. Let's hope she gets good flights out of there! 5/3/17: > Roseanne sent Ensemble Form - BT sent to all. 5/10/17: > BJS and HMS reviewed IOG, made attachments and ran rates for all three tiers. > We will have to wait for air from Southwest, but CH, please send to ATG now so we are on their calendar and maybe they can get some other carrier's rates - but NO American Airlines. > CH, ready for TO. Thanks! __x__ CH _5/11/17___ 05/11/17: > CH completed TO and BJS reviewed and updates as needed. > BJS sent EM to BT to send TO PDF to client. > BJS mailed TO hard copy to school. 5/26/17: > Rosermary and BT were due to speak today, but she emailed me last night that school is closed today (she forgot). > But she handed in all three proposals to her boss and will hopefully hear something next week. > BT created event to follow up. 5/31/17: > BT follow up with Roseanne. > She responded that her principal sent her 3 proposals to the superintendent. > I didn't really realize this was a bid situation, so I asked her if she would have any input in who they chose. > Her reply: "They will be going with the lowest bid. Since a large amount of my students are impoverished, I would concur." > Impoverished? Wish a $900 to $950 trip? Not getting a good vibe with this one. 6/8/17: > BT got the following email from Roseanne after following up re: our "bid": I received an email from my boss that it will be voted on Aug. 10 @the board mtg. That is all I know. Given that I have worked there for 16 years, I believe they will go with the lowest bid. This was Bob Rogers. Thanks for your interest, Roseanne > I guess I will check back then. Perhaps if we have airfare by then (if it's even available) it could sway them? 6/26/17: > BJS marked as canceled.
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