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Downingtown High School West Band-San Antonio, TX-12-26-2017
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
01/2017: > DD met with Ed - not sure of the exact day / date. > Not shopping this trip. > Alamo Bowl and the trappings that go with it. - amusement park (possible performance) - festival (field show) - other activities we deem worthwhile that are not in the Heritage package - date will not be available til April > flexible with departure date/return depends on game schedule. > 2 meals/day > fly - willing to look at airports other than Phila. > would not give me a budget number. > needs something from us in 2 weeks. 2/20/17 > just press play?? 02/20/17 Good days to meet with ed are M<W<F after school. 03/06/17 > Eds response: Thank you for the update. I know Worldstrides like to keep everything in house. I have to get on the trip schedule in the district for trip approval. 03/11/17: > Ed sent text message to DD - said he heard the game was 12/28/17 and if so, he'd have to fly out on Christmas Day. > DD asked if we had heard anything from WS regarding the date. 3/12/17: > BJS did additional internet research and replied to DD - 1. I have heard nothing more from WorldStrides since we spoke about this last. 2. The only thing I can find anywhere with a date is on a Sport Travel company’s website and they show the game as 12/28/17, but they are selling it as a part of a travel package and it is not implicitly clear that that is the actual game day so I would hate to consider it the gospel. Even on their site, when I tried to get additional information, they said it was not yet available. 3. If it is the 28th, is he opposed to traveling on Christmas Day? Just wondering since you / he mentioned that. 3/14/17: > DD Had a 45 min. conversation w/Ed this AM. > Re affirmed that I/we are his only travel contact. > He thought he saw the Alamo Bowl date on the NCAA web site. We couldn't find a specific date today. > Not willing to travel Xmas day. Willing to look at other bowls (Sugar) if Alamo dates do not work out. > If its Alamo he wants to follow the plan presented here dated )1/17 Specifics below: 2 meals/day 6 Flags (meal voucher) sea world boat cruise Hard Rock * Wants our input as to other activities* > Extend this trip beyond the package offered by Worldstrides > 200 students/15 adults/?12 comps? > Hope that the Alamo date is released soon. Talked again about down the road 2 years 400+pp Rose Bowl,Cotton Bowl or Hawaii. (dreamer) 03/15/17 > DD call from Ed. Says he did some research and found out the Alamo Bowl will be on the 28th or 29th. The field comp.will be held the day following the game. Wants to do the festival. Instrument transportation is up in the air. (wants our advice) Doesn't know if he can send a truck ahead. > Work optional activities in around the festival. > 5 Days. Will get back with specifics > budget $1200-$1300 pp 4/4/17 > DD phone call w/Ed. Wondering if Alamo Bowl date has bee set. Wondering if a charter plane would be feasible. I told him that w/his groups size it is a possibility. Wants us to continue checking on date of game. His school board is looking favorably on this project. We all need the date to move ahead.(I will phone WorldStrides later when their offices open in Salt Lake City. 04/19/17 >Alamo Bowl is Thurs. 12/28/17. > most information in previous entries >Work in as many activities as mentioned in previous entries as the schedule will allow. Additional possibilities: perf in French quarter,Jackson Square,Natchez paddle boat river cruise or what ever else we come up with > Field show will be held on the 29th. >Lv. 12/26 from Phila. or other airport if less expensive. Return 12/30 as late as possible. >200 students 15 adults 12 comps >build in budget: $figure for ground transportation of equipment (and possibly luggage) security at hotel > can he have some prelim. info to announce at his concert next Wed. 4/26. 4/19/17: > BJS sent EM response to DD - I thought they were going to San Antonio! Your notes are about places in New Orleans. Which is it and is the decision definite? If it’s New Orleans, you need to create that trip in the system and move the appropriate notes – don’t just copy and paste everything from the San Antonio trip into a New Orleans’ trip – add just the notes that are pertinent to NO. Thanks Dave, Bryan 04/19/17 > DD Ed and I talked about so many destinations-I got my activities confused in my notes. Thought the river cruise seemed a little odd for San Antonio. Its the Alamo Bowl as outlined in the notes in the system from today and 3/14 & 3/15. Will also consider charter. (could he ship his equipment on a charter?) The decision is a definite as I can determine, especially since he wants to announce it at his concert next week. He has been saying all along that he has not been talking with anyone else. Your thoughts? A just press play for next week? 05/10/17: > BJS sent EM to DD after discussing with staff at office and reviewing updated info from WorldStrides - Dave: See attached – this is from WorldStrides. It lists all their package rates as well as suggested optional inclusions and prices. There is no reason for CCIS to be a part of this trip when they provide all of this and it can be purchased directly from them. If CCIS were involved, we would be doing nothing but making the trip more expensive for the students and I am not going to be a part of that as it is already plenty high with the margins WorldStrides’ has in place. I am sorry, but after receiving this, there is really nothing we can do to make this trip more affordable for the group. We look forward to working with Ed sometime when he is not going to one of their events. > BJS marked trip as canceled.
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