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Thu Apr 27, 2017
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Hoosic Valley High School Band and Choir-Hershey, PA-05-04-2018
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Hoosic Valley High School Band and Choir
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Trip Notes
( Print Note )
( E-Mail Corporate )
Schaghticoke, NY to Hershey, PA = 306 miles = 5.5 hrs. non-stop 1/26/17: > BT had a great qualifying convo with Jacqui regarding her 2018 plans. BT sent her a Hershey overnight itinerary and she was very impressed. > 3rd year at this school. Mostly local day trips, 6 flags, used charter buses. But has never used a tour company. > BT expl. a lot about how CCIS works, not the typical tour co., etc. She is not shopping around, but definitely wants to use a tour company for her overnight trip. Trying to give the kids a taste of what it's like. Sounds like she has a pretty big program (just bringing 2 groups to Hershey), so this could blossom into longer/larger trips in the future. Choir director is kind of on board, but doesn't "want to do all the work". Jacqui thinks with CCIS "doing all the work", she will get on board. > Wants to go overnight to Hershey. > Started with just her Wind Ensemble of 60, but she thinks the choir will join (about 40 more kids - some crossover with band). Even if they don't, she could bring her jr. band to fill out the 2 buses. Has taken 2 buses on her day trips in the past. BT expl. about bus seats and charter cost - she fully understood and is confident in filling 2 buses with or without choir. > Avoid 2nd weekend of May - Prom. May 4-5 (1st choice), May 18-19 (3rd choice) . Even first weekend in June 1-2 (2nd choice). Their calendar doesn't come out until May, but she will submit dates for her first choice. Thinks it is most likely. > depart 10am (she has flexibility here), stop for meal, dinner (delivered or meal credit) depending on timing of festival Friday evening. > Hershey Park Saturday. Return late Saturday night. I put 11:59, but they can get back later depending on park hours. > She said 80-100 students - BT entered 85 + 15 based on our convo. A little early at this point but she in confident about 2 buses. > No approved charter list. Local companies she recommends: Cramden Coach- Red Hook, NY Brown's Coach- Amsterdam, NY Upstate Transit- Saratoga Springs, NY L&S Journeys- Berne, NY Wade Tours Motor Coach- Schenectady, NY 1/30/17: > Per BJS, BT asked Jacqui if she has approval to do an overnight since this is her first one. > The answer is yet, admin. wants to know how much it will cost (of course), so she has their blessing to travel overnight. 01/30/17: > BJS and BT discussed, sort of a Just Press Play Trip, but in reality going to be more. > BJS made attachments and inserted estimates for rates. > BMG is the hotel for now and used what I thought was a rate slightly higher that hopefully what we can get. > BJS ran rates. 02/02/17: > CH completed TO. 02/03/17: > BJS reviewed TO and then sent to BT so he can share with BD - Brett: See attached for you to share with Hoosic Valley. Remember, this is a JPP TO, so nothing is guaranteed, but I feel very confident we estimated high on all inclusions, so the rate to the group should never be higher than what you are presenting and you need to make sure she understands this. As for transportation, using $1500 / day, I would estimate it to be in the $3800 - $4000 ball park. Once she shares this with her Admin, and they give it a final blessing, obviously, we will proceed with a full blown, all guaranteed / confirmed trip. Call me if any questions. 04/18/*17: > BJS sent EM to BT - are we moving forward with this trip? 4/27/17: > BT finally got a response from Jacqui: Hi Brett, I don't know what the hold up is but they can't seem to give me an answer- so let's plan for us to NOT do it this coming year for now. I am so sorry for the delay- I'm hoping I can make a bigger stink and get more info once I get tenure at the start of next school year- in just a few months. Jacqui > BT thanked her for keeping me in the loop and told her that since her trip isn't until May, we can still make it happen even if she can't get started until the fall. Perhaps this will encourage her to go ahead and make a stink? 4/27/17: > BJS marked trip as Canceled. > BT will check back in with her in the Fall to see if they may have gotten permission and then we can brush the dust off this and proceed if needed. > This was a Just Press Play and it worked exactly as it was intended , so there are no calls to make to cancel anything. ____ CH - FYI ____ HMS - FYI ____ MES - FYI
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