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Thu May 11, 2017
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North Allegheny High School Band-Atlantic City, NJ-04-05-2017
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
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Adults
Escorts
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Time:
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Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
North Allegheny High School --> Atlantic City, NJ 387 miles / 6.5 hrs non-stop THIS TRIP IS BEING DONE AT NO MARK-UP AS A FAVOR FOR ONE OF OUR LARGEST AND MOST LOYAL CUSTOMERS! 10/31/16 > BJS has been in EM contact with Todd regarding the jazz band performance at the All-Eastern Conference in Atlantic City in April 2017. > Overnight trip for 20 students, 2 adults (one male, one female chaperone) > Requested a nice hotel with indoor pool and breakfast > Requested this be priced with meals included and without. 11/2/16: > BJS sent hotel specs to hotel. 01/04/17: > BJS called NAfME to see if hey knew when the Jazz Ensemble was performing. > Per NAfME, NJMEA is handling the conference, and they are difficult to get answers from. 01/18/17: > Per Maria Malara with the NJMEA - Performance time is scheduled for Thursday, 4/6 from 2 - 3 PM. There is a sound check approximately 1 1/2 hours prior to performance. There is no rehearsal time. > BJS created IOG - included meals. If they want to take them out, one lunch and two (2) dinners, savings would be $30 per person. > Included two comps at the Double Package rate since there will be two chaperones. > NO Apple Watch > NO Scholarship > NO USBands > NO GTV > They will get luggage tags and CCIS Sport Sacks. > Had the group at the Courtyard Marriott AC, but they do not have a pool and Todd specifically asked for a hotel with a nice pool, so BJS sent EM to BMG to see if the Claridge was still available. It is more expensive, especially due to the price of the breakfast, but it has a lovely pool and it a beautiful hotel. Awaiting answer from Melissa or Ninffer. > CH, please make attachments and send CQR to Barons, Anderson, Myers, Linzner, BMT, Mlaker, Fullington, Lakefront Lines, Great Day Charters and anyone else in a 100 mile radius you can think of. Just 22 pax, so . . . > CH, please follow up with BMG on Thursday re: my email from early this AM asking about The Claridge. Thanks! __X__ CH _1/19/17_ 01/29/17: > BJS ran rates using Courtyard Marriott as the Claridge was too expensive since rooms were more and breakfast was more that twice what it is at the Courtyard.Yes, it had a pool, but the students, due to their late arrival on Wednesday and schedule on Thursday, really did not make it worth the extra cost as they would have had just 1-hour in the pool. > TRANSPORTATION IS INCLUDED IN THE PER PERSON PACKAGE RATES!!! > CH, please complete TO - it is a limited to since so much of our usual stuff is NOT included. Thanks :-) __X__ CH _01/29/17_ 01/29/17: > BJS reviewed TO Packet and then sent on to SN so she can share with Todd et al tomorrow morning. No real negotiation here, since we are doing this at cost - do they want us to do it or not? If so, we need to get a K to them this week. > CH, please ask for a charter K form Anderson for this trip as this is the transportation I included in the TO package rates. Thanks! __x__ CH __1/30/17__ 01/30/17 > SN sent TO via EM to Todd, Steve, and BCC'd Ann for review. 02/07/17 > EM received from Ann is asking if we can give a quote minus the food, as this is not to be an all-inclusive trip. 02/10/17 > SN spoke to Ann today and received EM with the following requests: > Can they leave at 3pm on Wednesday? > Can they stay an extra night and leave by 8am on Friday morning? 02/20/17 > SN heard back from Ann via EM. Is it safe to say that the extra night basically doubles the package price (minus the meals they did not want to include)? > Ann says they are getting funding from the transportation department, so SN asked if this means we can go ahead and confirm EVERYTHING with the hotel and the charter company. > Also, Ann wants to know if the breakfast is a separate meal cost and how much to factor in. It sounds like they may possibly want to eliminate this as well? 02/20/17: > BJS completed TO Rev 1 and updated dates on Bible and with hotel as well as coach rate in system, all to reflect a 2-night trip. > BJS ran rates and included in TO Rev1 and updated below, Quad $333 and includes transportation in package rates. > The only meals included are the two (2) breakfasts at the hotel on Thursday & Friday mornings. If they want to take this out, it is a savings of $8.95 / morning. SN will share with Ann for a final decision. > One other note, exhibits close at 5PM on Thursday, so not sure if there will be concerts on Thursday evening they can / will want to go to . . . this is not our gig, would be a question for the NAfME itself - not sure. > BJS sent TO Rev1 to SN and we discussed. She is sending to Ann tonight and making mention of the fact that we would like to have a full page ad in their program since we are doing this trip gratis. > Hopefully, we will have a final decision within the next 48-hours. 03/08/17: > BJS sent EM to SN re: Breakfast at the hotel - is it to be included or not? She gave me this answer, but I cannot remember and we need to get them an E-Agreement. 3/22/17 > CH reviewed all forms rec’d on 3/20/17 (RL, FPGF, HIF & FAF). > Total Pax = 22 PAX (20 + 2). > RMS / PAX 05 Q / 20 00 T / 00 01 D / 02 00 S / 00 TOTALS = 6 ROOMS and 22 PAX (20 + 2). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH will sent RL pack to Hotel. > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please send 22 bags and 44 tags. BJS asked MS to pack in a shopping bag and SN can deliver on 3/24/17 when she delivers their VA Beach stuff for the full group. _____ MES _____ ____ HMS ____ 03/22/17: > BJS emailed and mailed final inv #6194, $6,660.00 and made due 3/27/17. 03/23/17: > BJS em'd FI to Todd and Ann et al - Todd & Ann: Attached please find an advance copy of the Final Itinerary for your group’s up-coming trip to Atlantic City. Should you have any questions or concerns, do not hesitate to reach out to Stephanie (724.822.6633) - she is a pro at these trips! Wishing you all the best for a safe and wonderful trip. Thank you again for allowing us to be of service to you, your students, and their families. Sincerely, BJS. 03/31/17: > Rec'd check #5513, $4,560.00. > Balance due = $2,100.00. 4/11/17 > Rec'd check #5516, $2,100.00, PIF.
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