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Trip Reports:
Bible (Basic Trip Report)
General Trip Information
Updated
Tue Oct 18, 2016
Trip Name
Bethel University Marching Band-Chicago, IL-03-09-2017
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Bethel University Marching Band
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OR
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Trip Notes
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( E-Mail Corporate )
McKenzie, TN to Chicago, IL = 444 miles = 7.5 hours non-stop 8/14/16: > Budget - not sure, but school may subsidize a portion. Mentioned telling kids when school starts so they can start saving. He mentioned $800 as ceiling for the trip when we originally spoke. > Charter - they can use anyone in the area, no approved list > 100 college students in marching band + 4 staff. > Per convo with BJS, BT is adding trip that we think will work best for Keith. BT sent him an EM with sketch to get his approval, will advise. > Depart school at 4pm on 3/16/17. Dinner en route. Hotel check in (Hilton Oakbrook Terr.?). > Friday - St. Pat's parade participation. > Friday night, Chicago Symphony at Wheaton College. > Saturday - b'fast at hotel (not super early). Sight seeing - Michigan Ave., Navy Pier, SkyDeck. > Saturday night - Bulls game, national anthem performance? > Overnight at hotel, check out Sunday and depart for home with lunch en route. 8/16/16: > Message from Keith today, really likes our sketch of the trip. Showed it to colleagues at the university. > Would like to proceed with proposal. Price will be the determining factor to see how much the school will kick in and how much the kids have to pay. > I'd like to get him something within a couple weeks if possible. 9/8/16: > BT spoke with Keith today to make ptp appointment for Chicago. > Scheduled GTM for next Wed. 9/14 at 11:30am via GTM. 9/9/16: > TW emailed BJS and BT: I’m working on this IOG, but I wanted to let you both know – there isn’t anything available for 2017 St. Patrick’s Day parade yet, but everything I’ve found has the parade happening the Saturday before St. Patrick’s Day each year. That would mean there is not a parade while the group is in Chicago. > Please advise on how to proceed. Thanks! 9/9/16: > BT informed Keith of St. Pat’s parade being the weekend before on Saturday. > He said this actually works better for them! > Added bonus - the Blackhawks are in town that Thursday night so hopefully we can get them there for that game instead of the Bulls game as originally planned. He said they can even depart on Wednesday if necessary to make this game. > I think Thursday am departure should work fine. 9/12/16: > TW completed IOG and reviewed with BJS. 9/13/16: > BT hear back from Keith - ptp is now scheduled for 9/20 at 12:15pm eastern time. > There are two charter companies they use in his area: 1. Anchor Transportation Charlotte Barks, Sr. Charter Sales Manager Direct: 615.860.2470 Mobile: 270.748.7130 Fax: 615.860.0058 2. West TN Motorcoach Brad Melton Phone:(731) 642-0860 9/16/16: > BJS reviewed IOG and made a few minor updates - added hotel name, etc. > CH, please send CQRs to the two companies listed above. They probably need added to our system. You could also send to one of the charter companies already on our system from Nashville to give them a total of three choices. > Please return red folder to BJS, in person, as soon as CQRs have been sent. Thanks! > We need to complete PTP on Monday as BT is meeting with client on Tuesday at 12:15PM. _x___ CH _9/16/16___ 09/17/16: > BJS updated IOG since Blackhawks game is already SOLD OUT and HMS was able to get half price tickets to the Chicago Bull's / Houston Rockets Basketball Game on Friday night. > Moved Blue Man Group to Saturday and Thursday will just be a travel day since bus driver's on duty hours were becoming an issue if they did anything on Thursday night. > BJS updated trip start and end times on the bible screen as well. > CH, since BT's meeting is Tuesday, you may want to call the bus companies you sent CQRs to on Monday AM to see if they received your CQR, have any coaches available, and then mention that you are going to send an updated IOG since Thursday is now going to be a shorter day (a.k.a. legal day for the drivers). __X__ CH __X__ 09/19/16: > BJS reviewed IOG and attachments. > BJS ran rates. > CH, ready for PTP - will also need PP since they are new. BT is meeting with Director tomorrow at 12:15PM. __X__ CH __X__ 9/20/16: > BJS EM'd TO Pack and PP to BT for this afternoon's meeting. 9/20/16: > Nice meeting with Keith and others at University. > This is their first trip like this although Keith did many as a HS BD. So the Univ. folks are trying to figure out what they can pay vs. the students. They will discuss and Keith will get back to me. > They were asking about what some of the costs were for different events if they need to reduce overall cost. > Re: performance - need to know if Bulls will let them do anything. Keith suggested maybe outside or in concession area pre-game. If Navy pier or outside, what would that entail? 10/11/16: > Keith finally replied to BT re: Chicago trip. > Sorry for delay. Doesn't look like they will be able to do a trip this year. > More than they will be able to spend on a trip. > Cancel all. _x___ CH _10/12/16___ __x__ TPW __10/12/16__ __x__ HMS _10/18/2016___
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