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Mon Feb 13, 2017
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Bedford High School Band-Orlando, FL-02-26-2017
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OR
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Deposit
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Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Received
Balance
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Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Bedford to WDW = 995 miles / 16.5 hrs non-stop 7/19/16: > Per DD Notes from Steve: > 6 Days total with travel > 4 Days in the parks, 3 in Disney (Hollywood Studios, Animal Kingdom, Magic Kingdom), 1 day in Universal Studios with park hopper > We need 3 comp trips for our directors > I would like for the price to be around $900.00 with transportation, so probably around $650-$700.00 for quad occupancy. > Hotel with Wifi included > 2 Charter Buses > 85 students > 15 Adults (will possibly try to fill the rest of the second bus with more adults) > Perform in Magic Kingdom Parade > Leaving Sunday February 26 – Returning Friday March 3 > Last time we left at 3pm and returned at 5:30pm. I would be fine with that again. > Need contract? Hasn't gotten back 7/20/16: > BJS added to Status Schedule, AE Progress list and White Board. 07/27/16: > BJS reviewed and updated IOG as needed (added HUB since that will make for a nice arrival on Monday morning in Orlando and since they are leaving PA on Sunday, it should not make much difference since this is not a school day). > CH, please send CQR to Bollman, Schrock, Fullington, and Mlaker. > TPW, please make all attachments and then return to BJS so he can run rates. > PTP due to client on 8/1/16. Thanks! _x___ CH _7/27/16___ __x__ TPW __7/27/16__ 07/27/16: > BJS reviewed and made remaining attachments and then ran rates and sent to CH for PTP prep. > No PP required. 07/29/16: > BJS sent PTP Pack to DD so he can share with Steve, Notification of additional charter quotes will be sent to DD as they are received. 08/16/16: > BJS and DD discussed. > Ready for K as soon as we have their final charter quote - Schrock is who we are waiting for and CH is going to call them today to see if they can quote. Will go with Bollman if they are the least expensive. 08/28/16: > BJS renamed PTP and IOG to K versions. > BJS entered due dates for K, etc., and adjusted slightly due to Christmasn holiday. > Sent to CH for K prep. > As K is being sent, please review and confirm all as needed. Thanks! _x___ TPW __8/29/16__ ____ CH ____ __X__ HMS _9/1/2016___ X 8/30/16: > TW sent E-Agreement. 9/7/16 > DD message from Steve I know my contract is due tomorrow, but my boosters have a request. Would it be possible to move our first payment back one week to October 14? We scheduled our students’ payments before the contract was sent and they are scheduled to make a payment to us earlier that week. Let me know if this is possible. Thanks. 9/7/16: > First payment is fine when they can get it to us. No need for revised paperwork. 09/12/16: > Rec'd signed Agreement. > As this group is now UNDer CONTRACT, please review and proceed as needed. __x__ CH _9/23/16___ __x__ TPW _9/26/16___ __x__ HMS _9/29/16___ 10/4/16: > Rec'd Travel Planner Letter (TPL) 10/17/16: > rec'd check #229, 23,545.00 11/08/16: > DD note from Steve: Dave My boosters and I having been having trouble getting students and chaperones signed up for our trip to Florida. At this point, we think we have between 75-80 total (about 65 students). We were curious, will the cost of the trip per person go up if we have this amount rather than the 100 for which we received a quote? Please let me know so we can plan accordingly. Thank you. Steve 11/8/16: > Dave, please tell Steve that we will do all we can to keep the price the same for the CCIS portion of the package. Once final numbers come in, we may have to drop a comp and delete the Group Travel Video, but we always try to do everything we can to not change the per person rates. Please keep in mind, buses are sold on a per bus basis, so they are a fixed price and will remain the same regardless of how many people are on each bus. 11/23/16 > CH rec'd payment ch #233, $33,399.00 12/29/16: > CH reviewed all forms rec'd 12/22/16 (RL, FPGF, HIF & FAF). > Total Pax = 81 (64 + 17). > RMS / PAX 00 St / 00 09 Qt / 45 03 Q / 12 06 T / 18 03 D / 06 00 S / 00 TOTALS = 21 ROOMS and 81 PAX (64 + 17) > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL pack to Nilda at BVS > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > BJS will need to send final invoice upon return to office Jan 3rd. __X__ MES Bags and tags sent Jan 05,2017 __X__ CH _12/29/16_ __X__ BJS _1/5/17_ ____ HMS ____ 01/05/17: > BJS emailed and mailed Final Inv #6134, $19,896.00, due 01/20/17. > After reviewing numbers, since below K minimum, had to remove GTV. That is the only change. DD, please advise client accordingly. 01/11/17: > Rec'd PCCF. > Adding one student. REVISED TOTAL PAX is 82 (65 + 17). > BJS sent EM to Steve to see what room the student was to be added to. > BJS updated number on BIBLE, IOG, and Status Schedule. > Will need to send INV for this late add once we know where they are going. > Will pass around office once we know where the student is going. 01/13/17: > Per Steve, Please add Zach Ling to the room of Jack Diehl Nick Stillwagon Silas Custer Caelan Page > CH, please update RL as needed and advise hotel of the student addition and which room he is going into. > BJS sent INV for Late Add Pax, #6135, $699.00, due 01/31/17. > Total currently due on account is $20,595.00. > As these REVISED numbers are now FINAL and GUARANTEED (no more changes permitted), please review and proceed as needed. Thanks! > We will send 1 additional sport bag and 2 additional luggage tags with the Final Itinerary packet. __x__ CH _1/13/17___ ____ HMS ____ 1/13/17 > CH updated RL to add one student. The new breakdown is: > Total Pax = 82 (65 + 17). > RMS / PAX 00 St / 00 10 Qt / 50 02 Q / 8 06 T / 18 03 D / 06 00 S / 00 TOTALS = 21 ROOMS and 82 PAX (65 + 17) > CH emailed updated list to Nilda and Jennifer at BVS 1/16/17 > MES Check #237 was received in the amount of $19,896.00. 1/24/17: > BJS emailed revised INV. Total due on account = $539.00. 01/31/17: > BJS sent Em to Steve- Steve: Just received a check today from your Treasurer. It was for $699, the amount of the original Late Add Pax Invoice. John will mail a refund check for $160.00) which represents the difference between the original amount ($699) and the corrected Invoice I emailed last week ($539). Thank you, BJS 1/31/17 > MES Check #242 was received in the amount of $699.00. 02/06/17: > BJS sent EM to Steve - Steve: So we can complete your group’s Final Itinerary, please call the Disney Performing Arts Office tomorrow at 800.359.0509, option #4 and ask them if you can complete your Director’s Final Confirmation Call. Once you do this, they will send us both a confirmation email with the information we need to complete your final documents. Thanks for your help in this process.
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