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OR
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/13/00 > James called & spoke with MWL. As DSC was on the road, MWL, got as much information as he knew at the time. > Highly reccommended by Don Krudop and Holly Sunderland. > Looking at Boston. > Festival. > Dates: April 20-22, 2001 > Historical Landmarks, etc. > Show/Concert > 26 st/ 5 ad. > Budget = $400-450 > Transportation---YES. > MWL told him that DSC would be in the area Thurs and Fri this week--was there a time when she might stop by? He said Friday looked OK. > DSC to call him to try and schedule an appointment. __X__ DSC __X__ 9/15/00: > DSC met with James at Green Run. > She would like to have PTP, based on Midlothian Choir trip from 2000, for presentation on return trip to VA Beach next week. > BJS LVM for DSC, we need some additional particulars besides those which MWL got on 9/13/00. 9/18/00: > DSC spoke with James to confirm that departure was actually on Friday morning and it is. > This will leave very little time for anything other than the festival, provided they will permit a Saturday performance. . . MWL is checking on this. If not Saturday, could the performance be mid to late afternoon or evening on Friday? > A better scenario would be a Thursday afternoon departure with arrival in Boston very early on Friday morning (+/- 2AM). They can then check-in at hotel, sleep late, have a brunch and then go to Competition. This will possibly leave Friday evening and a good bit of Saturday for site-seeing. Regardless of the Festival of Music answer re: a Saturday performance, we may want to pursue this outline. > BJS will wait for answer from MWL before preparing IOG. > Budget = $400 - $450 all-inclusive. > Charter co = no preference. Would like to see no less than 2 or 3 quotes. > As time permits, would like to include City Tour of historic sites and a musical or concert. 9/19/00 MWL 9/19/00 9/19/00: > BJS LM for James to call. I want to discuss possible Thursday afternoon departure since competition's choral performances are on Friday. > James called back and spoke with MWL as BJS was in a meeting. > He said that leaving on Thursday was not a problem for him, however, "because of his budget" he would need to return on Saturday instead of Sunday (he had only budgeted for 2 nights in the hotel). He is willing to travel through the night on Saturday for return. > Bottom line---he is fine for leaving on Thursday after school (school ends @ 2pm), but will be checking with his principal to see how much earlier he could possibly leave. > He understands now that it is an 11 hour ride. > He'll get back with us as soon as he can. > He can leave as early as 12 noon. 10/4/00: > BJS completed IOG & Bible. > BJS is still waiting to secure the hotel. . . > FM, please get charter quotes for 1 - 47 from Gallop, Eddies, Newton, Tourtime and Franklin (Franklin, VA). > MWL, please review all attachments and update rates, etc. as needed. > Hope to have PTP completed NLT Friday, 10/6/00. THANKS! 10/4 FM ____ 10/4 MWL 10/5 10/5/00: > Still waiting for charter rates from Franklin & Gallop. They should be here in the morning! 10/10/00: > BJS completed PTP. > MWL, please process per SOP. DSC to p-up early tomorrow, prior to 9am, en route to Virginia Beach. 10/10/00 MWL 10/10/00 10/24/00: > Per DSC conversation with Client, James is ready for a K---just add the 5-minute Clinic for Festivals of Music. Otherwise, AS IS!!! Yay!! > He told DSC that he wished he had known about us last year. She thinks we probably have a "client for life"--he loved everything. > FM, please secure contract for 1-47 passenger coach from Franklin Bus Lines. > MWL, as this is going to K., please review all attachments / inclusions and confirm as needed. Thanks! > Contract Packet to mail NLT Monday, 10/30/00. __X__ FM __X__ __X__ MWL __X__ 11/6/00: > DSC has Contract Notebook Delivery set for Tuesday, 11/7/00 at 1:30 PM. > BJS completed Contract Packet. > MWL and FM processed per SOP and DSC picked up this afternoon en route to Tidewater. 11/28/00 > DSC spoke withJames. > He knows his K/Deposit/etc. is due but is held up in that (per DSC) f----n' attorney's office. His principal is doing what she can to get it in the mail by the end of the week. > He has the $$ sitting there just cannot send until K is in his hands. DSC has offered to pick up when she is there later this week. __X__ BJS __X__ 11/30/00: > DSC met with Client . . . > Received Contract and Deposit Check #16780, $1875.00. Check is $150 short of INV amount ($2,025) He is aware of it and will send when able. > As this is UNDER CONTRACT, please review & confirm all inclusions as needed. 12/5 FM __X__ 12/11 MLW 12/12 12/21/00: > Mailed ST & INV #2791, $5,497.50 - due: 1/19/01. Total due on account = $5,647.50. 1/22/01: > Rec'd check #16952, $5,647.50. INV #2791 & #2714 - PIF. 2/14/01: > Rec'd FPGF, Room List & HIF via Fax. > Total Pax = 29 (24 + 5) > Rms / Pax 6 Q / 24 0 T / 00 2 D / 04 1 S / 01 TOTALS = 9 ROOMS & 29 PAX (24 + 5). > BJS updated BIBLE & IOG. > MWL, as these numbers are now guaranteed, please review, confirm, order, etc. as needed. Thanks ____ MLW ____ 2/24/01: > BJS faxed & mailed INV #2884, $6,204.50 - due: 3/5/01. 3/5/01: > Rec'd check #17115, $6,204.50. INV #2884 - PIF. > Account is PIF.
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