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Garden City High School Band-Allentown, PA-11-05-2016
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OR
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Time:
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Time:
Contract
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Deposit
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Received
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First Payment
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Received
Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Balance
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Garden City, NY to Allentown, PA = 122 miles = 2.5 hours non-stop 5/16/16: > USBands referral going to USBands Nationals in Allentown weekend of Nov. 6, 2016 > approx. 55 students + 9 adults. Class 2A, perf. on Sunday morning. Wants to stay over Saturday night. > wants to lock everything up and get to K and deposit in June. > Depart Saturday, Nov. 5 at 4:00pm (they have a game that day and will leave after) > Charter to Allentown, dinner en route on own. We spoke about meal credits, he's never had a problem with kids bringing money for meals. > Breakfast at hotel Sunday am > Perform Sunday am, lunch on own at stadium > Depart for home around 2pm 5/17/16: > Brandon is trying to get approved charter list, will update. > As they are right on the line for 2 buses vs. 1, we will need to see if charter company has a larger capacity bus. If they need 2 buses, his trans. cost will be high. He does have an equipment truck that goes separately, so there may be some flexibility there. > Budget for doing this in the past has been between $120 and $160/pp. > BT made a pax count error. This should be 50 students plus 9 adults for a total of 59 pax. 05/18/16: > BJS updated pax on Status Schedule and in TPMS (59 = 50 + 9). 5/18/16: > Approved charter list from Brandon: Paradise Travel Coastal Charter Service Alert Coach Classic Coach/Hampton Jitney Pierce Coach Line Premier Coach Horizon Coach TNT Tours Coachman Bus North Fork Express Atlantic Express Coachways Regency Transportation 05/25/16: > BJS and CH reviewed IOG and it is as complete as we can have it at this time. > JNM, please send CQRs to the companies he provided as approved carriers - I don;t think any of these will eb in our system unfortunately, so it will require some internet searching. Since they are right on the cusp of 1 or 2 buses, and knowing they cannot afford two buses, please see which of these companies have the largest capacity coaches and send your CQRs based on those findings. > As soon as we have some coach quotes in house, we will run package rates and complete the PTP. __x__ JNM __5-26-16__ 06/08/16: > BJS reviewed and updated attachments as needed then ran rates. > CH, please complete PTP. Group will also need PP since they are a new client. Be sure to include a slide in the PP for USBands, announcing our partnership. > Include USBands discount pricing of 5%. __X__ CH _6/9/16___ 6/9/16: > BT tried to set up GTM for PTP > Brandon informed me that he will no longer be at the school, he is going to elementary. > He gave me the info for Nina Prasso - parent trip coordinator? No new BD info yet. > BT added Nina to contact and made her the primary contact. > BT will advise when contact is made and of any updates. 6/17/16: > Brandon gave me the contact info for Nina Prasso. She appears to be someone who works at the school, perhaps a department chair. > BT contacted her and explained about proposal. She claims to be too busy to do a GTM with me, but says that they hired a new BD who should be able to contact me soon. > I asked for her to share the info with me ASAP. Will call school next week to see if I can get an email address. 7/13/16: > BT tried to call school office to get new BD info. Don't have it yet. > Need to speak with Dr. Prasso - I have an email out to her and her auto-reply said she was out for summer until Aug. 3. 9/6/16: > On 8/30, after BT reached out to new BD, Nina said school decided to stay with previous company - never even saw our PTP! > Per convo with BJS, BT sent PTP to Nina and new BD. > No response as of today, I assume cancel all. 9/7/16: > Please review and cancel all as needed. ____ CH ____ __x__ TPW __9/20/16__
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