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Thu May 18, 2017
Trip Name
Armstrong Jr. - Sr. High School Band-Sandusky, OH-05-19-2017
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
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OR
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Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
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Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Armstrong HS ---> Cleveland, OH 159 miles/3 hours Cleveland to Sandusky = 66 miles / 1.5 hrs. Sandusky to HS = 203 miles / 3.5 hrs. 5/16/16 >SN has been in communication with Jason Venesky about a short trip to Cleveland in May 2017 >Band only, performance opportunity needed. Concert, not marching. >Could include any of the following activities: *Rock & Roll Hall of Fame *Cleveland Symphony Orchestra concert *Aquarium, museum, etc. *Cedar Point definitely >Would like to keep a $400 maximum budget >90-100 students plus 10 adults. 05/25/16: > Spoke with SN - can be a two day trip based on what he has asked for and would probably be better for his budget as well. > She is going to run this by Director and get back to us with the answers - Fr / Sat or Sat / Sun trip. 5/31/16 >Jason confirmed that May 19th-20th, Friday and Saturday, will be the preferred dates for this trip. Dates will need to be updated. 6/1/16 >Would prefer not to perform at Cedar Point. If a decent performance venue cannot be found then a performance is not required. Is performing at a VA hospital or something similar an option? 6/22/16 > Text received from Jason Venesky asking about the status of the proposal. 06/27/16: > Per SN, she is doing GTM to present PTP tomorrow at 11AM. > BJS, HMS, and CH completed IOG and then BJS ran rates. > BJS sent to CH for PTP prep. 06/28/16: > CH completed PTP. > BJS reviewed and then sent PTP & IOG to SN for her presentation to Jason later this morning. 06/28/16: > Per SN meeting with client - thought everything was great! > Go to K! > BJS renamed the IOG and PTP as K version. > Myers is the charter company selection - CH, please request K from Myers. > As this is going to K, please review all and proceed as needed. K to be completed NLT week of 07/11/16. Thanks! __X__ CH 6/30/16__ ____ HMS ____ 08/22/16 > Jason EM'd asking when we can review K. 08/24/16: > BJS reviewed and completed Invoices. > CH, ready for K and then TPW can send E-Agreement. 8/24/16: > CH COPMPLETED K. 08/25/16: > BJS sent to TPW to complete and send E-Agreement today! > TW sent K as E-Agreement and cc'd SN. > SN spoke to Jason and he will return the agreement today or at the latest tomorrow. > Also, Jason is very interested in utilizing Tilly for payments, but has questions about how this can be combined with fundraising money. 8/29/16: > TW rec'd signed E-Agreement 9/23/16 > Rec'd signed Agreement. > As this group is now UNDER CONTRACT, please review and proceed as needed. ___x__CH__9/23/16___ ___x__TPW__9/26/16___ __x___HMS__10/4/16___ 10/03/26 > EM received from Jason: My first payment is out in today's mail. 85 students @ $100 = $8500 19 adults @ $85 = $1615 104 traveling Total: $10,115 10/4/16: > Rec'd Site Visit Request Form. BJS passed along to CH. > CH, please check with hotel to see when they can accommodate and then advise SN. It will be a one-night stay per the TO and K. Thanks! ____ CH ____ > Rec'd 10/4/2016 TPL mes 10/10/16 > CH rec'd payment ch#205 $10,115.00 per 1st pymt invoice #6035 2/20/17 > MES Check #259 received in the amount of $11,960.00. 02/21/17 > Jason requested via EM to add two security guards to their final payment and would like to have them on duty specifically from 11am - 5pm. 3/9/17 > CH reviewed all forms rec’d on 3/7/17 (RL, FPGF, HIF & FAF). > Total Pax = 104 PAX (85 + 19). > RMS / PAX 20 Q / 80 03 T / 09 07 D / 14 01 S / 01 TOTALS = 31 ROOMS and 104 PAX (85 + 19). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH will send RL pack to Hotel on 4/1/17 – PCCF due 3/31/17 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please send 104 bags and 208 tags. __x___ MES Bags and tags sent 3/27/17 via FedEx __x__ HMS __3/16/17__ 03/15/17 > SN received EM from Jason asking the following question: > How long is the Rock & Roll Hall of Fame performance supposed to be and is there an expectation or time limit? 03/16/17 > Hollie EMd SN performance length of 45 minutes, which SN shared with Jason. > Jason also sent information regarding a student dropping out but being replaced by another and going into the same room. BJS said we wouldn't need a PCF since his numbers did not actually change > Dropout: Nick Griffin, Replace: Jesse Schons, Page 3/4 of Room List, Room #7 03/21/17 > Jason is asking about his final invoice because he wants his students to make their final payment next Thursday, even though his actual due date isn't until 4/3. 03/23/17: > BJS emailed and mailed final inv #6196, $12,116.00, due 4/3/17. 4/4/17 > CH rec'd check for $12,116.0. Group is now PIF 5/9/17: > BJS emailed Final itinerary to Jason et al - Jason: Attached please find an advance copy of the Final Itinerary for your group’s up-coming trip to Ohio. Your group’s QR Code half-sheet is also attached. This needs to be provided to each member of your group and their families so they will have access to the Final Itinerary via their smart phone / device. For anyone who has a smart phone, it is important that they use the QR code, for it is how we will communicate with the group should there be any changes to the itinerary due to inclement weather, etc. Your complete packet, including all tickets, meal coupons, meal credit cash, etc., will be delivered by Stephanie prior to your departure. Should you have any questions or concerns, do not hesitate to reach out to Stephanie (724.822.6633) - she is a pro at these trips! Wishing you all the best for a safe and wonderful trip. Thank you again for allowing us to be of service to you, your students, and their families. Sincerely, BJS.
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