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Fri Nov 04, 2016
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Danbury High School Band-Boston, MA-02-10-2017
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Danbury HS --> Boston 159miles/3hours 5/4/16 > SN spoke to Ted about his anticipated trip to Boston in Feb 2017. > Danbury HS --> Boston 159miles/3hours > Trip details follow: Danbury HS Jazz/Concert Band - Berklee Jazz Fest on Feb. 11 2017. > One night trip. Leave Friday 2/10 around noon or later. > See a show (or concert, Blue Man Group, etc). > Leave for home after the competition on Saturday to get home by 10-11pm. > Out of town hotel is fine, but it is important to him to not have to drive far to the performance venue. > Price will also be a contributing factor and he does not want to exceed $400 total (including bus). > Roughly 20 jazz students, 80 concert students, with 5-8 crossovers. 2 directors and 10 parents. > Proposal by the end of June is fine. (They usually travel with a local company, but the cost is much too high and the district now requires bids.) 5/18/16: > Per SN, they want to stay for the showcase concert through the end of the festival. 06/06/16: > BJS to SN - Do they have a required charter list? Companies they have used in the past. > BJS and TPW reviewed IOG and are ready to send it out for Charter quotes as soon as we get answers from SN on buses. > Also need hotel options from BMG. >SN left message with student in the classroom as Ted was busy. Last day of school is June 9th. 7/7/16: > BJS reviewed IOG and made remaining attachments as needed. > BJS ran rates. > CH, please complete PTP. This is a new client, so we will also need a PP. > SN, please contact Group Leader to schedule your Presentation for anytime after Monday (7/11/16). __X__ CH __X__ 07/10/16: > BJS reviewed PTP and sent to CH for PP. 7/12/16 > SN spoke to Ted and reviewed the PTP via GTM. BIG change. The concert band is NOT participating, so they are looking at a VERY different count. Ted says they are looking at a total of 55-56 for this trip, jazz band only, 50 students + 5-6 adults. > Otherwise, he is VERY pleased with the proposal and also very pleased with our service as he is not having much luck with other companies calling him back when they say they are going to do so, etc. > Ted will meet with his principal possibly at the end of the month to decide, but he reiterated that he was very pleased with what he has experienced so far with CCIS. 7/12/16: > BJS and SN discussed her meeting. > The Concert band is not going now, but his Jazz Band is like 50 people now! > Revised count on Bible and IOG to 56 (50 + 6), as well as on Status Schedule. Please note - charter quotes are both 55s. SN will be sure to advise him accordingly. > BJS ran revised rates and then created PTP Rev1 and sent along with IOG to SN so she can send along to director. Quad is now $235, up from $219 when group was twice the size and comps are 2 instead of 4. > SN is also going to try and get charter choice so we can get bus reserved and she will also remind director not to be sending our PTP out to all those companies that have not been responding to him. > Let's wait to see if SN can get a charter choice (aka "soft close") in the next few days and then if so, we can let the hotel and other vendors know that group is now half the size as the original. I hate to go to that trouble now, if he is not really serious about using us. If he gives her a charter choice, that is heading in the right direction. 7/15/16 > SN called both on 7/13 and 7/15 and tried to LVM, but Ted's VM is full. Ted texted and said he'd call this afternoon. 7/18/16 > Ted never called so SN called, VM is full. Texted, requesting a call back regarding package price and to discuss charter companies. 7/25/16 > Texted Ted since VM is full 7/29/16 > Texted Ted since VM is full 8/1/16 > Texted Ted since VM is full 8/5/16 > Ted replied to today's text and says he will call on Monday. 9/7/16: > BJS sent note to SN - We need to know if this is happening or not. 10/20/16: > BJS made the decision to CANCEL ALL AS NEEDED since there has been no response. ____ CH ____ __x__ TPW __11/4/16__ __x__ HMS __11/1/2016__
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