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Grandview High School Band-Austin, TX-11-04-2016
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Grandview, TX to Austin, TX = 155 miles / 3 hrs. non-stop 4/26/16: > USBands Remo finals in Austin, TX - already on school calendar > Nov. 4-5, hotel late Friday night - they have a game that night and are leaving after > Pretty bare bones trip. Hotel, breakfast, participate in Remo Finals, return Saturday night. > Possibility of staying Saturday night as well. > 85 + 25 = 110 > See client notes about DC trip next June! 05/18/16: > BJS and TPW spoke with Brett. > He is going to try to get some bus company options. > Also trying to get answer if this should be approached as a 2 night or a 1 night trip. 5/18/16: > BT emailed the director > They use school buses, so travel with be on own. He neglected to mention this to me before. > Treat as a one night trip. No meals in addition to breakfast at the hotel. 06/08/16: > BJS reviewed and updated attachments as needed and then ran rates. > CH, this is ready for PTP. Will also need a PP since they are a new client. > Put the USBands logo on the cover and also list the name of the USBands event they are going to, if known, on the cover - like we do with the Festival Company name or Disney on so many PTP covers. Thanks! __X__ CH __X__ 6/17/16: > BT has been trying to get ahold of Russ to no avail. I effed up, didn't get his cell number at the start...my bad. > I have tried both his work and personal email address and called the school. Explained the situation an begged the office person to get a message to him. Apparently his wife works at the school in the summertime so she said she would give her the message that I was trying to reach him. > Apparently school in TX gets out before memorial day, so they have been on vacation for weeks already. 7/7/16: > So Russ finally responded to my email to his personal address. > He said "Thanks for your help but Austin isn't that kind of trip for us". > Not sure what the miscommunication was. I told him I was rather confused and thought he had asked us to do this as USBands partners and expl. that we had a hotel booked. Why wouldn't he at least want to see what we put together for him? > I also mentioned his DC trip that we spoke about before and told him he would get a discount on that if he goes on this Austin trip with us. No response yet. 7/12/16: > BT reduced rates by $10 per BJS instruction. BJS updated on Bible screen. > BT will go ahead send proposal to Russ in hopes that he will understand that we gave him what he asked for. > Will also mention the Steak and Eggs b'fast at Texas Bandmasters so he gets an invite. 08/01/16: > Russ was a no show at the USBands / CCIS Breakfast in San Antonio, so BJS mailed a hard copy of the Proposal. > Sent Em to BT and cc'd SH - Russ was unable to make it to San Antonio, even though he told USBands he was coming to the b-fast at Ruth’s Chris. This morning I mailed him the complete packet (attached) the old fashioned way, so we will see if it gets any response. Give it a week and INW, please follow up. Also, check the school calendar to see when they go back to school as well as the band’s website to see when they are back for camp. I will also have Steve Hankins try to reach out in a week or so (more about Steve in tomorrow’s AE Conference Call). 8/8/16: > TW emailed Steve in Texas: Hey Steve! Can you reach out to the director at Grandview? We’ve been trying to reach out to him to go over the proposal we’ve created for him with no luck. We tried to meet him at TBA and invited him to Breakfast… No luck. Let us know what you can find/think?! Thanks, Tommy > Steve replied: I sure will! 8/14/16: > TW copied BT on EM between Steve and Russ at Grandview. > Russ initially thought price was high, but Steve pointed out all of the added value inclusion. > BT followed up with Russ and he replied that our proposal got buried between 6 weeks of mail and asked me to re-send. I sent PDF copies to him by email and reminded him that if he uses us for this trip, he would get a discount for his potential DC trip. > Will continue to follow up. 9/7/16: > Cancel all as needed, including Hotel. We cannot continue to hold without response. __x__ TPW __9/14/16__
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