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South Hagerstown High School Band and Orchestra-Orlando, FL-04-05-2017
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Trip Notes
( Print Note )
( E-Mail Corporate )
Hagerstown, MD to Orlando, FL = 929mi. / 15.5 hrs. non stop 4/22/16: > BT spoke to Scott, has final numbers and dates for 2017 Orlando trip > Disney PAOS for Marching Band and Orchestra > Marching Band = 75 students (25 adults) > Orchestra = 30 students (10 adults). OD also teaches at Williamsport HS and will be combing students from both schools. > Depart 9pm on April 5, 2017 - arrive Thurs. pm for hotel check-in, dinner at Downtown Disney > 4 days in park, no hopper > Depart Monday evening, return to school Tuesday afternoon (it's their spring break week). > They did similar trip in year's past - budget was about $1100 per person. > They stayed in an all star resort and liked it, but open to BVS. 05/04/16: > BJS created IOG and sent to BT for his review and approval. > Also, does Washington County have an Approved Charter List? > Doe she have any definite likes or dislikes when it comes to charter companies? UPDATE - no charter preference. 05/04/16: > BT reviewed IOG and all looked good. > Wants to see rates with both All-Star and BVSuites, if available. (per Jennifer - SOLD OUT) > BJS attached both hotels and sent specs to both properties. (marked BV Suites INACTIVE) > BJS and BT also discussed that we need to keep in mind, if they stay at the BVS or anywhere off property, we are going to need to include local charters for the first night's visit to Disney Springs. Based on current numbers, 3 buses at $500 ea. Even with this additional expense, savings over All-Star would probably be over $12,000.00. > Since BVSuites is SOLD OUT, BJS sent specs to SpringHill Suites Marriott Flamingo Crossing. BJS attached as well. > JNM, please send CQRs to the same companies as you did for Clear Spring, but also include Fullington and Atlantic Coast. > JNM, please make remaining attachments (meals) - BJS already attached the festival, Disney Performing Arts 4-Day Standard - PLEASE NOTE: When you attach Disney Meal Coupons for Breakfast, use the Disney Meal Coupon attachment and the Breakfast option, NOT the Disney All-Star Resort Breakfast Coupon. Also attach the Breakfasts at the SpringHill Suites Flamingo Crossing in case they can take the group and they'd decide to stay off-property. Wherever they end up, we will mark the other inactive - Thanks! __x__ JNM __5-5-16__ 05/05/16: > BJS rec'd rates from Radisson Resort Orlando Celebration (RROC) and then ran rates for this lower cost off-property location. > BJS reviewed all attachments and then ran rates and sent to CH for PP and PTP Prep. > RROC Rates would be as follows: - Q $729 - T $779 - D $939 - S $1219. > Rates on Bible are for the Disney All-Star. 05/05/16+: > BJS sent PTP and IPG to BT and then later in the evening sent PP to BT, all for tomorrow's meeting. 5/6/16: > Good meeting with Scott, OD, and booster parent. > They have a booster meeting on May 11, will decide on or off property and charter choice (once other quotes are received) > JM, Scott would also like a quote from Adv. by Dawn. > Question re: GTV, could Scott and OD have separate username/password so orch kids get their version and band gets their version? 5/12/16: > BT got call from Scott > They've decided to go with their previous travel agent. > $75 cheaper, he says apples to apples - but they include travel insurance and are incl. another meal. Plus they are offering them the discounted Disney tix if for folks who don't want to buy the package. > AND - apparently they got a quote from Atlantic Coast that was $2K cheaper. WTF? > Sounds like boosters are running the show here, Scott feels bad but kind of has to go with them. They've used this company before. > He may travel with just jazz band on off years to NYC or something, he would be in charge of that. > Please cancel all. Trip marked as lost in PLD. 5/13/16: > Need to know who is the other travel company? > Where are they staying - specific hotel? > ACC quote could be cheaper, but I bet it doesn't include driver rooms. > Another meal, ours was an ALL-INCLUSIVE Meal Plan, so what other meal did they include? > NO way it can be apples to apples - if it is, the other company is only making $35 per person and even less if they are including more. I call complete and utter BULL SHIT! 05/13/16: > BJS sent EM to BT asking him to call me when he has some time in front of his computer. > Want to discuss a Sorry to learn of your decision, because we still have your group's best interest in mind, some things to consider (letter) . . . > We were under the $1100 budget he gave us from this past year's trip and Disney prices went up again - how can they now be not only $75 less than us, but in reality, several hundred dollars less from last year. Have they been taking advantage of them all this time and just now that they found out there was some competition, they decided to come in low ball - why would you want to work with someone who has been taking advantage of you for the past how many years? > Our bus prices include 5 nights of driver accommodations at the All-STAR - if they'd decide to stay of property, it would be significantly less. Does their quote from the other company even include the driver's accommodations? > We can take out Apple Watch, GTV and that's $15 savings right off the top, etc... 5/13/16 continued: > BT and BJS convo re: this decision > BJS - might be a good idea to call Atlantic Coast to see if they will tell you what happened...maybe Radisson too? > BJS and BT going to try to conference call with Scott next week (he seems to be free around 11am at school, not sure if it's every day) > Last time he did trip, price was $1100. We were under that (by $150 if off-property) and Disney prices have gone up. So this company has been hosing him on his past trips and now they are all of the sudden cheaper than us? This does not seem right. > Atl. Coast Cheaper - perhaps driver rooms are not incl. or not at All-Star. > He said same hotel, is it All Star or Radisson? > Trip insurance is at least $35 per person. > He should consider the other perks with us - Apple Watch, GTV, Scholarship program, Rewards program, Morton't dinner/events, referral program (which I hadn't even covered with him yet). The booster person who wants her cheap disney tix should suck it up so Scott and his students can benefit from everything that we include. 9/18/16: > Please review and make certain ALL is canceled for this group, including Disney All-Star. It has been marked cancel since early June, but file was still in the drawer in BJS' office. _x___ CH _9/21/16___ __x__ TPW __9/20/16__
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