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General Trip Information
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Thu Apr 21, 2016
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Bedford High School Band-Pittsburgh, PA-04-15-2016
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/30/15: > DD added trip to system > Ed. Enrich. Fun Trip all incl. > $200 plus transp.(least expensive off year trip) > get bus quotes > Show or Pgh. Symph. on Fri. > Sugg. for possible activities and any you come up with > Glass Cntr. E.Liberty glass blowing demo. > Phipps Con. /Carnegie Museum > Zoo > Heinz Sports Museum > Heinz Plant? > Primanti Bros for lunch > Dave & Busters > 3 comps 11/18/15 > DD Steve called this AM wondering about the progress on his trip planning. >Progress on Glass Blowing activity > other possibilities/ideas Buca de Beppo /Station Square update progress ASAP proposal before Christmas. 12/4/15: > BJS sent EM to Steve - Steve: I am not sure if Dave has let you know or not, but my Father-in Law passed away over the weekend, so my time in the office has been nearly nonexistent. I apologize for the delay in getting your trip proposal to you, and I promise to have it to you early next week. I am grateful for your continued confidence in CCIS and I am most appreciative of your patience and understanding. Sincerely, Bryan. 12/7/15: > BJS completed IOG and made several attachments. > JM, please complete attachments and proceed as needed. > Send CQR to Bollman, Schrock, Atlantic Coast Charter, Mlaker, Fullington, & Loadstar(?). > Hotel has already been selected and attached. > Please advise BJS when everything has been attached and updated so I can go ahead and run the rates. Thanks!!! __x__ JM __12-7-15__ 12/7/15: > BJS sent to CH for PTP Prep. 12/8/15: > BJS emailed PTP Pack to Steve - Steve: Attached please find the Pre-Trip Planning Proposal for the Band’s up-coming trip to Pittsburgh. This proposal is based on the information you provided to Dave Dietz a few weeks ago. As you will see, I think we have prepared an educational and exciting trip for your students, all at a great value. Charter quotes have been requested from six different companies and we will send Per Person Bus Cost Charts for each quote as they are received over the next few days. As we are both Pittsburgh area natives, I am always thrilled when we are able to bring groups to “The Burgh” and can expose them to our fantastic city! I think a couple of the highlights include the Pirates Game (a Zambelli Fireworks night – also check out the option to upgrade to the All-You-Can-Eat seats) and the PSO Concert. Here is a link to the program for that particular concert. The organist is a great young man who will bring down the house with his flashy style and musical excellence – surely a show that will not be the typical stuffy concert most people envision when attending a concert by one of the world’s premier symphony orchestras! http://www.pittsburghsymphony.org/production/43798/carpenter-plays-rachmaninoff I hope you are as excited about this trip I am! As you well know, we are happy make any changes you may want / need. Dave will follow up with you in the next 24-hours to see if you have any questions or concerns and as I said above, keep your eye out for the Per Person Bus Cost Charts. Thanks Steve. Wishing you all the best, Bryan 12-8-15 > JM sent PPBC for Mlaker and Atlantic Coast is sold out. 12/9/15: > JM sent PPBCCs from Bollman & Fullington. > Steve confirmed receipt of PTP and PPBCCs to Jude. Siad he was composing an EM to BJS re: some notes on the trip . . . 12/9/15: > Rec'd EM from Steve - Bryan, Let me start by saying that I am very sorry to hear about your Father-in-Law passing. My prayers are with you and your family. I thought the trip proposal was great and does show some other things in Pittsburgh than the norm. I did have a question about the trip. I see that we are scheduled to eat lunch on Friday at the Hard Rock Café. I am guessing that is because we will be coming from the incline right beside. I was wondering if there was any other place in station square (or close by) that we could eat with a similar? I have nothing against the Hard Rock Café, but we did eat at the one in Philadelphia last year, and I would like to try something different if possible. Also, is the option for the quints in the hotel based on two beds and a couch? Thanks and sorry I didn’t email or text yesterday. Steve 12/9/15: > BJS replied - Thanks Steve, he was 90 and lived a very good life, with very little suffering. The said part about it is, Hollie’s Mom died last year on 12/4/14 and then her Dad’s Memorial Service was a year and a day later, on 12/5/15. I appreciate your condolences and will also share them with Hollie. Glad you were pleased with the trip! You were exactly right about the HR Café being used because of its close proximity to the incline. We have often used the Buca di Beppo, also at Station Square, for our groups. If that is something you would prefer to the HRC, we can easily switch that out. The difference in price is $8/person, with Buca understandably being a bit more expensive. If you would like us to make the change, please advise ASAP. The hotel is set up not exactly as a suite, but with a definite division / half wall between the Living Room and Bedroom. There is a very nice sleep sofa in the Living Room and that how the 5th occupant can be accommodated quite nicely. A few other quick notes – 1. You have some great charter choices, so if you can get back to me with your preference ASAP, we can get the appropriate coach secured. 2. The reservation deadline line for the Pirate’s “early bird” discount is 01/15/16, so if you can let me know which seats you would prefer, we can also get those reserved at the discounted rate, which is what be based your proposal on. BTW, if you saw the AYCE seat option, I think that is a great deal and the kids would LOVE it, but it will increase the package rates by $15pp. Again, just let me know ASAP so we can proceed with the appropriate reservations. Thanks again and we look forward to your response / decisions! Bryan 12/14/15: > Per EM from Steve on 12/11/15 - Bryan, Thank you for the explanations. We would like to change the Friday lunch from Hard Rock Café to Buca di Beppo. We will stick with the regular seats and food option for the Pirate game. Also, we will be going with the least expensive bus quote. From the ones I have received, that would be Mlaker. Other than that, we are good to go with everything else. Let me know if you need anything else from me. Thanks, Steve > As they are ready for K, please review and proceed as needed. BJS would liek to be able to send K to CH while he is in Chicago. > Mlaker is the charter choice. > Want Buca di Beppo instead of Hard Rock. > Rates increase by $8pp. > BJS updated IOG and rates on Bible screen. > Keeping the $15 seats for the Pirate's Game. HMS, he needs as OK to Pay since the Early Bird Discount on these seats ends on January 15th - no exceptions. __x__ JM _12-14-15___ __x__ HMS _12/17/15___ __x__ TPW _12/21/15___ 12/17/15; > BJS sent to CH for K prep. > HMS sent note to TPW re: an OK to Pay for the Pirate's tickets to be due 01/13/16. > TW sent Ok to Pay 12/18/15: > TW sent E-Agreement. 12/23/15: > rec'd signed E-Agreement. > JM, please mail GLH per SOP. > As this group is now UNDER CONTRACT, please review and proceed as needed. First $ due 01/15/16. __x__ JNM _1/11/16___ __x__ TPW __1/11/16__ ___X_ HMS _1/20/16___ 01/5/16: > BJS sent EM to Steve to let him know we rec'd the Agreement and that the GLH would be mailed in the next few days. 1-15-16 Rec'd Check #184 in the amount of $2,750.00 2-12-16 Rec'd Hotel Info form, Room Lists, and Final Pax 2-16-16 >JM processed Hotel Room List Packet to include: 0 Sx/0 pax 3 Qnt/15 pax 5 Q/20 pax 1 T/3 pax 2 D/4 pax 1 S/1 pax TOTAL 12 ROOMS/43 pax (35 + 8) __X___BJS_3/13/16_ __X___HMS_3/10/16_ ___x__TPW__3/23/16___ 03/13/16: > BJS reviewed numbers and they are below K minimum. K was 50 min and they have 43 total. > Can not remove GTV as it was never included. > Comps were 3 and then he sent Golf Outing Certificate for a 4th comp. Will honor the Golf Outing Comp, but because of low count, will get two package comps, not three. Total comps will be three, not 4 and BJS marked on INV as Golf Comp sop he would realize we did receive his comp certificate. > BJS emailed and mailed final INV #5966, $10,268.00 and made it due 03/25/16. 3-29-16 >Rec'd Check #192 in the amount of $10,268.00 04/06/16: > JNM FX'd Cashiers check and BRF. 04/07/16: > BJS emailed Final Itinerary and QR code sheet.
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