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Tue Apr 26, 2016
Trip Name
Loyalsock Twp. Sr. High School Choir-New York, NY-04-22-2016
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Toronto, ON Canada,
Toronto, ON, CANADA,
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Toronto, Ontario, CA
Toronto, Ontario, CN
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Washington, DC, DC
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X, PA
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Williamsport, PA to NYC = 195 miles / 3.5 hrs non-stop 10/23/15 Day trip with transportation quotes. Vocal performance at a venue we can arrange Lunch Broadway matinee: 1)Wicked 2)Les Mis 3)Lion King Step on tour or merchandising opt. Dinner Depart for home 12/10/15: > BJS created IOG and made attachments in order to generate rate. > Since this is a day trip, no Bose and no GTV. > BJS sent IOG with rates to Director for review and comment, to see if they are even still interested in taking a trip. > BJS could find nothing on this group in PLD and no notes / updates in TPMS since DD entered the trip back in late October. > On IOG, BJS put the following - - Per Person Package Rate = $189 each - Rate is based on 94 - 104 Total Trip Participants, including 4 comps. - Broadway Show Ticket Allowance = $80/person - Transportation is NOT included. - Charter quotes will be provided upon request, once IOG and rates have been approved. Lee: > I hope this finds you well and surviving what I know is a hectic time of year for music directors. I was a HS Choir Director for 8 years and my wife, a MS Band Director for 14, so we are all too familiar with how exhausting AND exhilarating this time of year can be! > I know Dave Dietz spoke with you before Thanksgiving regarding a possible Day Trip to New York City for your group in February. We have put together the attached IOG (Itinerary Outline Graph) for your consideration. Please review and advise if you are interested in having us move forward with these plans, including securing charter quotes. I would also need you to complete and return the attached Broadway Show Selection Form if you want us to proceed. > Please know that we are happy to make any changes you may want in order to better satisfy your group’s educational needs and budgetary requirements. Dave will follow-up with you in the next day or so to see if you have any particular questions or concerns. > We are grateful for the opportunity to be of service to you and your students! All the best, BJS 12/10/15: > rec'd EM from Lee - Hi Brian, I am interested in moving forward, but I have a question of clarification: does the rate provided include food or is that an expense beyond what is listed? Thanks, Lee 12/10/15: > BJS replied - Hi Lee, thanks for the quick response :-) The rate includes everything but transportation, so yes, Lunch & Dinner are included, as well as all taxes, gratuities, etc. Bryan 12/10/15 - > Lee replied - Just so I have a clear picture to discuss with my student leaders, could you ball park what transportation per kids might cost? Are we talking $20-30 per kid or $60-70 per kid? Thanks -Lee 12/10/15: > BJS replied - I would estimate in the $30 range. Coaches are typically $1250 - $1500 / day, so if you have two coaches and have 50 people on each coach, that would be $3000 (using $1500 / bus to be on the high side) divided by 100 people, or $30pp. I hope this helps, Bryan 12/15/15 > BJS sent EM to Lee - Lee: Just a quick note to make sure you received this reply from last Thursday when we were back and forth several times via email? Please advise ASAP if you are ready for us to proceed with requesting charter quotes. This can take a few days as we will send the Itinerary Outline to several carriers and allow them time to respond. I was also wanted to throw out there the idea of possibly traveling a bit later in the Spring. I know your proposed dates are in February and if you are able to consider moving them to possibly late April or even May, it would allow a bit more time for the students to raise the necessary finding for the trip. I share this idea as just that, an idea that you may want to consider. Regardless of the date, we look forward to making this trip a reality for you and your students. Thanks again for your time and we look forward to hearing from you soon, Bryan 01/05/16: > BJS sent message to DD to see where this stands . . . 01/08/16: > Lee, the CD, called and spoke with BJS. He really wants to take this trip, BUT . . . > Still has not gotten final approval and still has at least one more find raiser this year. Wanted BJS' input on making this trip a go, fundraising, etc. > BJS suggested that he get his funds in order and the parent commitment before we proceed. > Trip will definitely not be in February 2016. He is going to get his ducks in a row and try to get permission from his Principal to do the trip in late April, May, or even June. > BJS also suggested that he see if principal will support a Friday trip instead of Saturday since the show tickets will be less expensive. > Lee liked all of these suggestions and DD is to touch base with him at the end of January / early February to see if he has the needed approval and a date that we can move forward with. > BJS marked trip CANCELED for now . . . will revisit once we have a final decision on a date later this Spring. > Jude, do not pull the file until we see if this is going to go later this season. Thanks! __x__ JNM __1-13-16__ __X__ TPW _1/13/16_ ____ HMS ____ 02/09/16: > Lee called (LVM) and sent EM. > New date = Friday, 04/22/16 > 50 Pax (45 + 5) > Wicked is Show Choice. > Sing somewhere, shop, eat, see show and come home. > Needs to know what price would be. 02/09/16: > BJS replied that we would get to work on this and advise ASAP. 02/17/16: > HMS had info from Alyssa on Wicked. > Jude got some bus pricing. > BJS created REVISED IOG and then sent it to Lee along with the following note - Hi Lee! I have gotten some charter quotes as well as information on Wicked for your group's trip to NYC on Friday, April 22, 2016. Take a look at the attached and then please give me a call at your convenience so we can discuss my findings. My office number is 800.432.5095 x:201. I will be at my desk until 2.30 this afternoon and then back tomorrow morning at 9AM. I hope you had a great field trip and I look forward to your call. Thanks, Bryan 02/17/16: > BJS ran revised rates and entered in system. 02/23/16: > BJS made follow up call - Cell VM is full, so I sent an email. asking him to give me a call back. 02/29/16: > Per Lee, Ready for K. > Wants the more expensive Wicked tickets @ $119. > Delete the Subway lunch and they will do Brown Bag on own. > Susquehanna is their charter choice (1 bus). > BJS updated IOG accordingly and called it K Version. > TPW, please confirm Choir Sing at St Paul the Apostle - this is just a sing, not a service. > HMS, please make the necessary updates to the system and confimr all as needed since this is going to K. > JM has requested the K for the coach. __x__ TPW __3/4/16__ left vm and sent email to John @ St. Paul. __X__ HMS __3/4/2016__ Not sure about Dallas BBQ 03/09/16: > BJS reviewed IOG and attachments, updated to Dallas BBQ - Chelsea, etc. > Ready for PTP K Version, as well as K. > BJS created Deposit / First Payment INV and saved in their file in Dropbox. > CH, please complete PTP K Version and K. Alert BJS when PTP is ready for his review as we have not yet done a PTP for this group, we had just given him IOGs and rates. > This one is coming so fast upon us that you will have to be careful with dates, etc., as well as the fact that there is no Room List or Hotel Information Form, etc. since it is just a day trip. > I would like TPW to be able to send out E-Agreement tomorrow (3/10/16). 3/10/16: > TW sent E-Agreement. 03/28/16: > BJS sent urgent text message to DD - we still don't have this group's signed Contract / E-Agreement. He has missed deadlines he is probably not even aware of . . . TPW is resending the E-Agreement. 03/28/16: > Rec'd picture of signed K signature page. 03/31/16: > Rec'd fully executed K via fax while BJS is at PMEA. 04/04/16: > Rec'd signed copy of K via mail along with check #127, $3,950.50. > As this is now UNDER CONTRACT and money has been received, please review and proceed as needed. > BJS sent FPGF & FAF via email to Lee and asked him to complete and return today. > JNM, please mail CN per SOP. > HMS already has an OK to Pay for their Show Tickets. ____ JNM ____ ____ TPW ____ ____ HMS ____ 4-4-16 >Rec'd Check #127 in the amount of $3,950.50 >JM USPS Contract Notebook 4-8-16 > Rec'd Final Pax form and Food Allergy Form. > 43 Pax (33 + 10). > Guaranteed 47 Wicked tickets via OK to Pay. > 45 was K minimum, so BJS removed the one and only comp. too small of a group and just a day trip to give away a free trip. > BJS emailed and mailed final inv #6005. $6,983.50 and made it due 04/15/16, this included the 4 additional Wicked tickets at $119 each. 4-14-16 >Rec'd Check #00005783 in the amount of $2,000.00 04/20/16: > Lee called and LVM - re: Show Tickets. > BJS replied via em - Hi Lee! Got your message about the tickets and you have the correct (more expensive) seats. The lower price tickets were REAR Orchestra, while the more expensive ones were Orchestra or Front Mezzanine. Thanks and have a great trip! All the best, Bryan 4-26-16 >Rec'd Check #128 in the amount of $4,983.50
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