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Fri May 06, 2016
Trip Name
Mt. Lebanon High School Band-Myrtle Beach, SC-04-14-2016
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Mt. Lebanon to Myrtle Beach = 605 miles / 10 hrs non-stop. competition. * 130 students, 15 adults 10/27/15: > SN received EM from Jason asking if he could have something before the November 9th agenda setting meeting since he must have approval from his principal before then. 11/2/15: > BJS completed IOG and made festival company attachment. 10/21/15: > SN added trip to system. * Fiesta-Val trip to Myrtle Beach * Marching band parade performance wanted for > TPW attached hotel and breakfasts. > JM, please send CQR for 3 coaches to Anderson, Barons, BMT, Lenzner, Myers, Great Day, Mlaker, and any others you desire. > Please make remaining attachments and then deliver to HMS so she can review and decide who she needs to call before we send the PTP to CH for completion. SN has to have PTP to Director no later than this Thursday (11/5/15). > The Golden Corral is the one in Mt. Airy, NC, 2226 Rockford, St., Mt. Airy, NC 27030 (336.786.1400). > Lunch at WonderwWorks should be the one with 2 pieces of pizza, etc. Thanks! __x__ JM __11-2-15__ ___X_ HMS _11/2/15___ 11/5/15: > SN spoke to Jason this morning about their upcoming Myrtle Beach trip in April 2016 via GTM. The proposal looks fine and both the 2 and 3 night options look good in content, but he may go with the 2 night option to save a little money. Jason will let me know by tomorrow which he will choose and if there are any other changes he'd like to see. > SN received VM from Jason stating the district wants him to go with the lowest bid for the buses, that being Butler Motor Transit. 11/17/15: > SN received EM from Jason yesterday evening saying the trip was approved, therefore we can go ahead with the e-agreement/contract. 11/19/15: > Ready for CONTRACT, based on the 2 Night. > BJS updated Ptp and IOG in Dropbox to the K Version. > BJS updated rates in system. > JM, please contact BMT for a revised rate and Contract, since original was based on a 3 night stay. If a bunch of grief, go to Myers and Lenzner for requotes. > PLeASe carefully review all attachments and update as needed so BJS van get to CH for K prep and then to TPW to create the e-agreement before T-giving week. THANKS!!! ____ JNM _____ ____ TPW ____ ____ HMS ____ 12/4/15: > SN spoke to Jason Cheskawich this morning. He is still ready for the agreement anytime we have that for him. > Also, he wanted to know if the kids could go to the Aquarium during their time at Broadway at the Beach on Saturday 4/16. He felt the Barefoot Landing exploring time would be adequate for shopping time and does not mind bumping up the price a little to give them another activity. 12/10/15: > BJS revised K version of IOG and PTP so K can be completed. > Added Ripley's Aquarium and rates increased by $14 across the board. > Fullington is going to be their charter company as BMT could not due once the trip was coming home through the night. > BJS sent to CH for K prep and then TPW can send the E-Agreement. > Just two total payments, since we are getting closer, so BJS did $150pp, both students and adults + 50% of the ground transportation on the initial inv. 12/11/15: > TW sent E-Agreement. 12/15/15: > Rec'd signed E-Agreement. > AS this group is now UNDER CONTRACT, please review and proceed as needed. First $ due: 01/15/16. Thanks! _x___ JNM __12-21-15__ _x___ TPW _12/21/15___ See hotel note. __X__ HMS _1/20/16___ 1-15-16 >Rec'd Travel Planner Letter and Check #3245 in the amount of $33,403.50 2-12-16 >Rec'd Food Allergy Form, Hotel Info form, Room Lists, and Final Pax. 2-17-16 >JM processed Hotel Room List Packet to include: 23 Q/92 pax 3 T/9 pax 10 D/20 pax 2 S/2 pax TOTAL 38 ROOMS 123 pax (102 + 21) __NA___BJS_____ __NA__HMS_____ __NA___TPW_____ 2-26-16 >JM reprocessed Hotel Room List to include: 23 Q/92 pax 3 T/9 pax 9 D/18 pax 1 S/1 pax TOTAL 36 ROOMS/120 pax (102 + 18) __X___BJS_3/13/16__ __x___TPW__3/9/16___ __x___HMS__3/29/16___ 03/07/16: > BJS removed DVD since below K minimum. 03/13/16: > BJS reviewed file in order to prepare Final INV. > Hotel is just 2 nights, per note on 11/19/15. TPW, be sure to clarify this with the hotel and update departure date in the hotel attachment in the system, for it is still appearing as a 3-night stay. They are departing on Saturday, 04/16/16, not Sunday. Thanks! > BJS emailed and mailed Final INV #5965, $54,695.25 and made due 03/25/16. > SN, please note, Group Travel Video was removed in order to not have to adjust package rates since they were below K minimums. Be sure Jason is aware. Thanks! ____ TPW ____
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