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Loudoun County High School Band-Hampton, VA-10-24-2015
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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Williamsburg, OH
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Wilmington, DE
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Worthington, OH
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X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
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Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Leesburg, VA to Hampton, VA = 199 miles = 3.5 hours non-stop 10/1/15: > BT received call from Darron today re: Marching Band competition in Hampton, VA. Having trouble getting hotels to call him back, wants to know if we can do it. > 90 students, 10 adults. > Transportation is ON OWN. > Arrive in Hampton at 6:00pm - will get details on where competition is being held. > Finished with comp. around 10pm. > Hotel for one night in Hampton Roads area. > Busch Gardens admission for the day on Sunday. > Need to be back to school by 8:30pm on 10/25. > No meals included. > BT asked about $/approval as time is short. Darron's response: "Trip is in approval right now. Almost definite approval. Never been turned down before. I will start collecting Money tomorrow." > Can we get cost estimate within 24 hours? > BT would guess leave out extras like GTV and Bose (he'll get the Bose on the Myrtle Beach trip?) Your call. 10/1/15: > CAREFUL - THIS GROUP HAS TWO TRIPS IN THE SYSTEM FOR THIS SEASON - HAMPTON IN OCTOBER 2015 AND MYRTLE BEACH IN THE SPRING OF 2016!!! > BJS completed IOG. > TW, please call Embassy Suites - Williamsburg (we just had a group there in mid-September) and see if they can take this group. If not, send specs to BMG this afternoon and ask them for a quick turn-around on this as the trip just came in today and it is later this month (I KNOW)! Hampton, VA or Williamsburg, VA area is what we need. Thanks! __x__ TW __10/1/15__ 10/1/15: > BJS reviewed attachments, ran rates, created PTP and then sent PTP Pack to BT so he can share with Darron. 10/1/15: > BT sent to Darron for his review. 10/2/15: > BT received email from Darron > Everything looks good, ready for K! 10/5/15: > BJS updated IOG and PTP pack to K version. > Set dates in system for K et al. > Sent to CH for CN Prep. > TW sent E-Agreement. 10/6/15: > Rec'd signed K. > As this is now UNDER CONTRACT, please review and proceed as needed. Please note,. first $ is not due until this Friday, 10/9/15. _x___ JM __10-6-15__ __x__ TW _10/6/15___ __X__ HMS __10/6/15__ 10/8/15: > BT met with Darron in person for Myrtle PTP > He gave me two forms and I sent them to BJS, JM, and TW. > Darron will fax remainder tomorrow. > Question about BG tix. Are these mailed to him at school or held at gate since we are so close to departure? 10-9-15 >Rec'd Final Pax, Hotel Info, Charter Co info. 10-16-15 >Rec'd Room Lists 10-16-15 >JM processed Hotel Room List Packet to include 18 Q / 72 pax 03 T / 09 pax 03 D / 06 pax 02 S / 02 pax TOTAL 26 Rooms and 89 pax (79 + 10) > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. ____ BJS ____ ____ HMS ____ __x__ TPW _10/19/15___ 10/19/15: > BJS spoke with Darron and he confirmed that 89 is the correct count and what was on the RL we received on 10/16/15 is correct, not the FPGF from 10/9/15. > Rec'd check #2008, $4,950.00. > BJS emailed and mailed final inv #5898, $4,731.00, due 10/23/15. 10/20/15 (8.15pm): > BJS emailed Final Itinerary and QR Code Half Sheet to Darron and CCIS staff. > Jude, please mail complete packet via FedEx SON on Wednesday, for arrival on Thursday afternoon. Thanks! __x__ JM ___10-21-15_ 10/26/15: > Rec'd check #2038, $4,731.00. > Account is PIF and trip is complete! 10/28/15: > BT had post trip de-brief on the phone with Darron. > Trip went great, very smooth. I asked if we could have done anything better, he said no way. > His kids won the marching band competition...he's a happy camper. > We're talking on Friday about Myrtle.
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