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Mon May 02, 2016
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Academy of International Studies Choir and Ceremonial Guard-Washington, DC-05-06-2016
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Academy of International Studies Choir and Ceremonial Guard
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OR
Number of
PAX
Youth
Adults
Escorts
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Comps
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Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Norfolk, VA to Washington, DC = 193 miles = 3.5hrs non-stop 09/29/15: > BT spoke to Erick and Tamika Sawyer (CD) about their combined day trip to DC. > Depart 6am on Friday, May 6, 2016 - kids would bring breakfast on the bus with them. > Secure charter quote, would like 82-pax bus from Venture if possible. > 70 students, 10 adults. Choir and ceremonial guard. > Would like performance opportunity, perhaps outside. She mentioned a group she knew that performed by the WW2 memorial. Something like that, perform for 15 to 20 minutes. Erick's ceremonial color guard would also do a 5 minute demonstration performance. > Would like to visit Arlington Cemetery (changing of the guard). > Time to explore monuments/museums. > Lunch for the group somewhere. > Dinner on the way out of city or on the way home via meal credit or restaurant stop depending on time. > Return to Norfolk by 9pm. > Don't have a specific budget in mind, but they aren't expecting it to be super expensive b/c they are not staying overnight and they are doing lots of free stuff in DC. 11/20/15: > BJS and BT completed IOG at VMEA last evening. > BJS completed attachments and then ran rates. > BJS sent to CH for PTP Prep. > Meeting with Clinet this evening here at the VMEA in Norfolk. 12/4/15: > BJS sent EM to BT to see if new date has been approved. 12/4/15: > BT received email from Tameika: > Prinicipal is still waiting for closing dates of testing. No trips allowed during testing window. > As soon as she knows, she will advise. 01/07/16: > BJS sent EM to BT - The bus company is wondering about this trip . . . can you get with Tameika and see if new date has been approved and we can proceed? Thanks, BJS. 2/11/16: > BT got EM from Tameika. > Trip approved by principal, but only if they travel on Saturday, May 21, not May 20. > Also, she wants to go from 81 pax coach to 55. I asked for her updated pax count. > She wants to remove lunch at Hard Rock. She said they will just "eat a food court or something". I asked if she wanted a meal credit or just lunch on own. There are vendors around the Smithsonian. > She just responded: New pax count is 40 + 8. > Lunch will be on their own. She went a group and they did lunch at Union Station food court and kids could shop. 03/15/16: > BJS and BT spoke about this group - hew is going to send a quick EM to Tameika to see it we are to proceed with this trip. It is a yes or no question! If yes, we will proceed with the necessary revisions, if no, we will not waste anymore of our time. 3/23/16: > BT just got a response from Tameika re: this trip. > Yes, they want to proceed with the May 21 date and revisions from 2/11 note. > HOWEVER, she gave me a revised pax count of 35 students + 6 adults = 41pax. 03/23/16: > NIce that she wants to proceed, but no so nice that her number continues to dwindle :-( > Where do the new numbers come from? Does she have any type of monetary commitment from these 41 people? 03/23/16: > BJS and BT discussed and since she is now looking for us to do a full itinerary of all free things and noting more than the bus and even that is not on the date we have it reserved now, decision was made to tell her that we cannot do this - there is no where for us to make any money and it is more than just a bus in the itinerary, but everything is free. > Please review and cancel all as needed. > JNM, please have Venture apply the deposit to one of the other groups we have traveling with them this Spring. Thanks! ___x_ JNM ____ _x___ TPW ____ __X__ HMS _3/25/16___ 3/23/16: > BT spoke to Tameika, she was very understanding of the situation. > Her principal kind of dragged feet on this and her parents started to bail anyway. > Very interested in checking back next fall to shoot for an overnight trip - get started early.
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