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General Trip Information
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Fri Feb 19, 2016
Trip Name
Lord Botetourt High School Choir-Mryle Beach, SC-04-14-2016
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Lord Botetourt High School Choir
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Trip Notes
( Print Note )
( E-Mail Corporate )
Daleville, VA to Greensboro, NC = 113 miles / 2 hrs. non-stop Greensboro, NC to Myrtle Beach, SC = 196 miles / 3.5 hrs. non-stop Myrtle Beach, SC to Daleville, VA = 313 miles / 5.5 hrs. non-stop 9/3/15: > BT received email from Joel re: 2016 travel to Myrtle Beach > This is a "sight-seeing" trip for them > Lunch and shopping at Four Seasons Town Ctr. in Greensboro on 4/14 > Dinner at Giant Crab in Myrtle on 4/14 > Requested hotels - Hilton Inn Kingston Resort or Westgate Resorts > Friday am - Wonderworks followed by lunch there > Friday afternoon - free time/beach time at resort > Friday night, Pirates Voyage > Saturday: Ripley's Aquarium, Lunch at Hard Rock, 2pm departure with Golden Corral dinner on the way home > Arrive approx. 10:00pm > BT has detailed itinerary from Joel, will email. > Budget is "frugal". Would to be around $300 Quad incl. trans. Looked at his last trip to Myrtle, it wasn't that low. > Secure bus quotes from Grand Tour and Charter in Blue Ridge, VA (top choice), Sunshine Tours or Abbott Trailways. 9/4/15: > Looks very similar to the 2014 trip. It was $299 + bus (like $3k)- how does he expect us to do it in 2016 for less than that? It cannot be done. Have you had this conversation with him? I will email you the final itinerary from his 2014 trip. Does he have a quote from somebody else and / or is he looking at anybody else? What is his need date? Remember, we need about 2-weeks this time of year to get it together since everybody needs everything immediately. 9/8/15: > BT received email from Joel in response to my email about $300 budget with trans. being unrealistic > He wants to proceed with itinerary as he planned it. > He has to have 3 quotes to present at his meeting > We have an appt. to chat on the phone tomorrow, I will probe him about price vs. quality/value, is price determining factor, who makes the decision, etc. Will advise. 9/9/15: > BT spoke to Joel, see note above. > Some nuggets, he has to get 3 proposals. He will have some opportunity to explain value of proposals, but price is a determining factor. He does not get to choose. They could also deny the trip altogether. > He is open to some cost trimming options with meals, Giant Crab, Golden Corral, Hard Rock, etc. If there is a more economic option. Meal on the way in G'boro probably a $10 meal credit or could be on own. > He is open to other hotels as well, but wants a "nice hotel for security". > Apparently the "sticker shock" for his demo of $325 vs. $375 is a huge deal. > BT updated Joel's cell # in the system. 09/22/15: > BJS completed IOG. > No Headphones and no DVD since this is being BID. > JM, please send CQRs to Grand Tour and Charter in Blue Ridge, VA (top choice), Sunshine Tours, Abbott Trailways & H & R Tours. > JM, please make attachments for meals and attractions as able. You may need to add Pirates Voyage (www.piratesvoyage.com) to our system - I am not sure if we have ever used it before. > This trip is going to BID and the lowest price trip is going to get the job, so who knows. We did their trip back in 2014, also to Myrtle Beach and they were pleased, but he has told Brett on several occasions, trip is going to bid and he does not get to make the choice. That being said, I don't want to spend too much time (= $)on this. Let's get it done and out the door. Not sure if they are just fishing for a 3rd quote or not. > TW, please review and update hotel & breakfasts as needed. Thanks! __x__ JM __9-22-15__ _9-22-15_ TW _9-22-15_ 09/24/15: > BT spoke to Joel re: PTP meeting next week > Set for 11:30 on Tuesday, 09/29. May not have time for GTM, so it may be a quick phone call after I email him the stuff. 09/28/15: > BJS reviewed attachments and then ran rates and sent to CH for PTP prep. No PP required since they are a returning client. > BT is meeting with cvlient tomorrow via GTM at 11.30AM. 09/29/15: > BT received email from Joel. > He got the PTP and will be in touch when paperwork is processed. 10/1/15: > BT asked Joel about turnaround time proposal. He responded that it would take "several weeks". > I also asked him about his charter choice, his response "Grand Tour and Charter is already holding the dates for us." > I thought this was odd. Should I ask if he is holding them separately from us? Either way, I would say Grand Tour & Charter is his charter choice. We'll see what happens I guess. 10/2/15: > I'd just let this ride for the time being - not sure what game he's playing, but there is a possibility I could start to grow weary of this . . . 10/22/15: > BT checked in with Joel for trip status. > He replied, no updates at this point. Still waiting on school board approval. > Communication is a good sign I think. 11/23/15: > BT received email from Joel: Hi Brett, Thank you for your patience and work on quoting a Spring HS Choir Trip for Lord Botetourt and James River High Schools! Unfortunately, the school has decided to travel with a different company this year... I'm sorry for any inconvenience. Let me know if you have any questions. > I asked if school gave any reasoning for their choice, will advise. > I marked as LOST in PLD. > Cancel all. I would say in the future for a groups this small it doesn't seem worth the hassle if he has no control over the decision. 12/1/15: > Joel email BT reason for school selecting other company: The decision was to go with a company that doesn't have a commission built in. Basically, it's an independent agent. Doing it this way, even though the school will need to write checks to each vendor, the trip ends up being almost $100 cheaper per person--something that's hard to argue in these times of difficult money and fundraising struggles. > I don't get how an independent agent is not charging some kind of commission. 2/19/16: > BT just got a strange call from Joel. > Apparently they can't sign a contract with Westgate in Myrtle. > Did we cancel this?? The agent that their school chose can't get them a contract at this hotel b/c apparently the hotel is already under contract for this group. > Joel has been in touch with Tawana at the Westgate. > FYI - Their agent is MNM Travel? Independent agent, that's why it was cheaper.
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