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Wed Feb 10, 2016
Trip Name
Loudoun County High School Band-Myrtle Beach, SC-03-18-2016
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Loudoun County High School Band
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OR
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Leesburg, VA to Myrtle Beach, SC = 459 miles / 8 hrs. non-stop 9/3/15: > BT made error entering dates and TPMS will not let me change them or delete trip and start over. Dates are 04/18/2016 to 04/23/2016. Please correct! - SEE BELOW NOTES FOM 09/08/15. > This is Darron's alternative to flying to Orlando over Winter Break. That budget was over $1K. > They would like a performance. The performance for Orlando was going to be Disney parade. BJS and BT discussed arrive late Friday and participate in festival/parade and awards on Saturday. > Lots of beach/pool time, Broadway on the Beach, shows? > Secure charter quotes 09/08/15: > BJS checked Loudoun Co School Calendar and sees that Spring Break is the week of March 21, 2016. > When BJS and Brett spoke, we talked about a Friday thru Wednesday scenario and also checked in PLD and feels confident that the trip dates are Fri - Wed, March 18 - 23, 2016, NOT Mon - Sat, April 18 - 23, 2016. > BJS updated dates in system accordingly. 10/1/15: > BT scheduled in-person PTP for Thursday, Oct. 8 at 11am 10/7/15: > BJS completed IOG. Adjusted depart school time on Friday to 2PM instead of 3PM so they can get to the resort in time to be able to give the driver the required off hours before Saturday morning's parade. As it is, even moving it to 2PM is going to cut it close. > Also, had trip end on Tuesday at 9PM instead of Wednesday at 4PM. A 6th day was really not necessary. We still have the hotel for Tuesday night, so if he really wants to add on another day, we can still do this. Since Brett is meeting with group tomorrow, we can adjust once we know his reaction to the proposal and IOG we present. > We will wait to send out for charter quotes until his review and comment on the IOG during Brett's meeting on Thursday (10/8/15). > BSJ attached Fiesta-val. > TW has already attached the hotel and breakfasts. > JM, please make remaining attachments and then hand deliver to HMS. I need to run the rates and get along to CH for PTP Prep ASAP today. Thanks! __x__ JM _10-7-15___ __X__ HMS _10/7/15_ 10/7/15: > BJS reviewed attachments, ran rates and sent to CH for PTP prep. > Returning client, so no PP required. 10/7/15: > BT had in person PTP with Darron. > As expected, he would like to drop the last day of the trip and return on Monday after lunch. > BJS, please update dates in trip. > FYI, he Fiestaval performance will be one concert band only, no parade. That was for Disney in winter trip. > Drop Medieval Times, but make sure they still get Broadway at the Beach free time. He will ask kids if they would rather do Ripley's or Wonder Works and advise. > He was not a huge fan of dinner at Margaritaville. Doesn't like Planet Hollywood either. Any other suggestions? He's going to look also. > Secure charter quotes for revised itinerary. 10/9/15: > BT, I believe Fiesta-val is the only festival in town that weekend and their concert band compeitition performances are on Friday. The only thing they have on Saturday is the parade and auxiliaries. This could change everything. > TW call Jenny Patterson at Fiesta-Val and see if there is any chance they could do a concert band on Saturday. I know this is highly unlikely. > I am making no changes until we have this answer. If it is a no go on the Saturday concert band, BT is going to have to call him for a decision. __X__ BT ___10/14/15_ __x__ TW __10/9/15__ 10/14/15: > Spoke to Darron about Myrtle Beach fiestaval issue. He's going to see if admin. will let him bump the trip up a day. > BT researched, no Fiestaval the following weekend in Myrtle. > I told Darron, if it can't move we could look into public performance/clinic of some kind. > Please advise with Fiestaval decision. 12/5/15: > Email from Darron "putting the brakes on Myrtle trip". Go ahead and cancel all. > Thinking instead about an overnight this spring, maybe Kings Dominion. > From now on, he says all "big" trips will be marching band only. Thinking about a parade or bowl game next fall. > BT will send sample itinerary for Macy's pre-parade and make an appt. to talk about this spring and next fall. 12/6/15: > BJS sent Em to Brett - We can definitely make both trips happen – one night trip this Spring (Busch Gardens should also be added to that list – it is just an hour beyond Kings Dominion) and then a larger trip for the Marching Band in the late fall (I would suggest one of the parades that are NOT “pay to play” events, such as Toronto’s Santa Claus Parade (fantastic parade with over 300,000+ spectators) or the Macy’s Pre-Parade in Stanford, CT (another huge parade with all of the Macy’s floats, just an hour north of NYC, so it is paired with a trip to NYC). Both are usually the Sunday before Thanksgiving and are great trips. I have attached a copy of one of last’s year’s itineraries for the CT / NYC parade trip. 12/7/15: > BJS sent note to Brett to make sure he has a conversation with Darron about "Pay to Play" Parades > Please review and cancel all as needed. ____ JNM ____ ____ TPW ____ ____ HMS ____ 2/9/16: > BT got EM from Darron. Apparently the hotel in Myrtle contacted their school admin. and said something about holding rooms for them? I thought all was cancelled, doesn't seem right for them to contact the school. Please advise. > On the bright side, he does want to talk about a 1 or 2 day trip this spring. I guess he doesn't think it takes much time to put a trip together!
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