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General Trip Information
Updated
Thu Apr 14, 2016
Trip Name
Winnacunnet High School Choir and Jazz Band-Toronto, Ontario, CANADA-04-14-2016
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Winnacunnet High School Choir and Jazz Band
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Toronto, ON, CN
Toronto, ON Canada,
Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Tuscaloosa, AL
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X, PA
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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Hampton, NH top Toronto = 590 miles / 10 hrs non-stop Hampton to Niagara Falls Ontario = 508 miles / 8.5 hrs non-stop Niagara Falls Ontario to Toronto = 82 miles / 1.5 hrs non-stop 08/05/2015: >Sophia heard from Pat. The trip they are now interested in is to Toronto. Trip should include the following items: CN tower Medieval Times Niagara Falls clinics a second performance. 09/23/15: > BJS completed IOG. 09/24/15: > BJS made attachments and then ran rates, knowing that this trip is probably going to be more than the group is expecting. > Discussed with HMS and we decided to run rates, since we have updated info on most everything they are doing, without making any calls. SS can then share with the group and see if it is something they want to continue with or possibly consider a different destination. 09/24/15: > BJS sent EM to SS with IOG - Sophia: Please see attached and share with Pat. Based on what you see here, NOT including bus, the Quad rate is $669. I would project the bus, based on an average of $1500 / day, to be $6,000 or more. With 40 people on the bus, all paying, that is $150 per person. As we discussed last week, Toronto trips have become as expensive as NYC. I am happy to prepare the full blown Pre-Trip Planning Proposal, but due to the high cost of the trip, I thought you had better share this with Pat first, to make certain it is a destination and trip that he wants to proceed with. It is at the other end of the spectrum when compared to his original idea of Hershey. Thanks, BJS. 09/24/15: > BJS sent 2nd EM to SS telling her that he could probably save $80 - $100 by departing after the last activity on Saturday and driving thru the night, arriving back at the school on Sunday AM. . . 09/25/15 > Sophia received this response from Pat: > "Ken and I talked, and agree that we should travel home overnight Saturday to cut the cost down. > I was also wondering about the Journey Behind the Falls. Last time I was there in April, the viewing areas were still iced over, and we couldn't go outside to the platforms, so it wasn't much to see. > We'd consider forgoing that, and making our stop more of a falls viewing and photo-op, then having dinner and hotel check-in sooner. I welcome your thoughts on that, though. > As far as the bus cost, we do have $4200 to put toward the bus, and the rest we'll raise. > We do like the itinerary, especially the performance opportunity at the Eaton Centre, and the Symphony Concert." 10/12/15: > BJS revised IOG and Bible based on the client's request to SS on 9/25/15. Please review note above from 9/25/15 so you are aware of the changes we are being asked to make. > Jude, please send CQR for 1 coach to whom ever we have sent out to on Winnacunnet's past trips. > Tommy, please advise hotel adn BMG that this will now be a 2 night stay instead of 3 and group will check out in Saturday, 4/16/16 instead of Sunday,4/17/16. Please update system / attachments accordingly. > HMS, please see if you can move the Rain Forest Cafe reservation to 6.30PM instead of 7.30PM. > Thanks All! __x__ JM _10-12-15___ __x__ TW _10/12/15___ _X___ HMS __10/13/15__ 10/21/15: > BJS reviewed attachments and then ran rates for Rev1. > Sent to CH for PTP Prep. We had never done a PTP for the original IOG, just sent them rates and the IOG. NO PP required. 10/21/15: > BJS sent PTP Pack Rev 1 to SS. 10/28/15: > Per SS, ready for K based on PTP Rev1. 10/29/15: > As Jude has gone for the day, BJS called Premier and Connie will email K for bus to Jude's attention this afternoon. > Group is ready for K, so please review all very carefully and proceed as needed. TPW, when you are done with the file, please deliver to HMS. HMS, please advise BJS when you feel it is safe for him to send it to CH for K prep. Thanks! ___X_ TPW _10/29/15___ __X__ HMS __10/30/15__ 11/6/15: > TW sent E-Agreement. 11/8/15: > Rec'd signed E-Agreement and Toronto Symphony OK to Pay. > Please review and proceed as needed. First $ due 12/11/15. ___x_ JNM _12-7-15___ __x__ TPW _12/7/15___ __x__ HMS _12/14/15___ 12-22-15 >Rec'd Check #11589 in the amount of $7,936.00 2-3-16 >Rec'd Check #11608 in the amount of $7,536.00 2-8-16 >Rec'd Check #00724846 in the mount of $4,531.50 2-12-16 >Rec'd Hotel Info, Room Lists and Final Pax. 2-17-16 >JM processed Hotel Information Packet to include: 7 Q/28 pax 2 T/6 pax 3 D/6 pax 0 S/0 pax TOTAL 12 Rooms/40 pax (34 + 6) _____BJS_____ __x___HMS__3/4/2016___ ___x__TPW__3/7/16___ 3-1-16 >Sophia heard from Pat. He'd like informatin regarding clinics, such as time, clinicians, location, etc. 3/2/16: > TW rec'd email from Lisette Canton at York Univ, re: clinics. She asked if clinics can be on Friday, if not first thing in the morning. > HMS - could we move the step on tour to Saturday morning so the clinics can be Friday afternoon? > HMS em'd All About Toronto to see if they can move the tour. 03/13/16: > Numbers are exact to K, so no need for any adjustments. > BJS emailed and mailed FINAL INV #5963, $10,801.50 and made due 03/31/16. 04/06/16: > BJS emailed Final Itinerary and QR code half sheet. > Complete packet will mail today via FedEx. 4-12-16 >Rec'd Check #11686 in the amount of $10,801.50
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