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Mon Dec 14, 2015
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Staunton River and Jefferson Forest High School Choir-Philadelphia, PA-03-24-2016
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Trip Notes
( Print Note )
( E-Mail Corporate )
Staunton River to Philadelphia = 354 miles/6.0hrs non-stop Staunton River to Jefferson 145 miles / 2.5 hrs non-stop Six Flags (MD) to Jefferson Forest HS = 207 miles / 4 hrs non-stop Jefferson Forest HS to Staunton River HS = 26 miles / 45 minutes non-stop 7/3/2015: > BT received information from Jeremy > Jeremy responded to BT via email on 7/3/15 with PAX count of 35-42 > Philadelphia, PA - March 24 - 26, 2016 > We would leave early on March 24 > We would like to see some kind of music event (a Broadway show (there is a musical about Carol King going on that weekend), or a symphony concert, or something of the like) > We also participate in some kind of music workshop with a university professor on the way (but I can try to arrange that as I Forest HS = 26 miles / 45 minutes Jefferson Forest to King of Prussia Mall = 336 miles / 6 hrs non-stop King of Prussia Mall to Hotel = 26 miles / 45 minutes Hotel to Six Flags America (MD) = do some research) > We would like to visit either the Zoo or the Aquarium (I think the Aquarium looks cool) > While we are not super interested in the touristy dining places, I would enjoy one nicer, non-fast food, meal > While we are there, I would like the students to experience some of the history as well > Shopping is fun for the kids > On the way home, we would like to stop by Six Flags in Maryland. > Arrival time on Saturday night is not that important > Food en route can be at student expense and can be fast food 09/09/15: > BJS completed IOG. > Hotel is in place. > JM, please send CQRs to whomever we sent to last year and / or who ever we sent to for George Washington Choir. > Please make attachments as needed. > TW, for now, just add a generic Choir Clinic and do the math for a $500 budget. > Be careful, this group always wants a lot but never has the budget, so don't make to many calls or reservations at this point until we send it out to them and see what they think. __x__ JM __9-9-15__ ____ TW ____ ____ HMS ____ 9/14/15: > BT scheduled GTM for PTP this Thursday, 9/17 at 10:30am 09/16/15: > BJS reviewed attachments and updated as needed and then ran rates. > Sent to CH for PTP prep - no PP required. > Mtg is tomorrow at 10.30AM. 09/16/15: > BJS sent PTP Pack and files to BT for tomorrow's meeting. 9/17/15: > BT had phone mtg. with Jeremy (no GTM at their school) > Go ahead and remove GTV > He asked about cost of bigger tix items. Goal is to keep as is, he's going to speak with director at Staunton River asap and see if they want to make any changes. Per convo with BJS, I mentioned some of the ways to shave costs with meals, etc. > Possible changes: switch musical with shopping at Bourse or some other mall type venue, cheaper dinner rather than Moshulu. > They are prepping for a more expenive trip to NY next year, so they are trying to keep cost down for this one. I mentioned trying to go earlier like Clarksburg to save $ on that. > He will advise of any changes and charter choice by the end of the week or this weekend at the latest. > He wants us to arrange clinic, Friday am is fine. > FYI, this is the second client who was unclear about Bose headphones. Might want to consider clarifying the language "for your group". Perhaps since headphones range from super cheap to super expensive, the average person may not realize that Bose are in the super expensive category and it is only one pair. Everyone know how much an iPad costs, perhaps that is the reason for the confusion. 09/24/15: > BT received email from Jeremy. Sorry for delay, but trying to get answers from admin on trip. > not allowed to use Sunshine or Abbott for motor coach. > they have not heard of the other two companies but they are checking in to see if we can use them. > Here are a list of the companies we are currently allowed to use...Courtesy Motor Coach, Links Christian Tours, Lynchburg Bus Service, Grand Tour and Charter, Quest Tours. Would have been nice to have this information up front! > In addition to cutting the GTV, they would like to cut the musical and the Moshulu dinner to save $$. In its place the can do a shopping trip to a mall or outlet mall (Friday) or some other cheaper activity that could be fun. The replacement dinner can be something like Hard Rock that might be different for the kids. > They would also like to dinner in route on the way back, rather than in the six flags park. This meal can be on the kids rather than pre paid. 10/2/15: > BJS completed IOG Revision I. Wantong to cut cost since they want to go to NYC next year! > Deleting GTV, Show, & Moshulu. Moving HR Cafe, adding shopping time at King of Prussia Mall (you'll want to go on this one - LOL) and dinner there at California Pizza Kitchen (more dough points!). Also deleting one of the park meal vouchers and replacing it with a fast food stop en route on own. > HMS, please review and make attachment updates and calls, etc., as needed. Let me know when this is done so I can go ahead and get a new Package price to the Director, even if Jude doesn't have the new charter quotes. Thanks! > JM, please send out REVISED CQR to the following companies - Courtesy Motor Coach (Lynchburg, VA), Linkous Christian Tours, Lynchburg Bus Service, Grand Tour and Charter, Quest Tours. (Would have been nice to have this information up front!) __X__ HMS _10/5/15_ ___x_ JM __10-5-15__ 10/8/15: > BJS reviewed attachments and then ran rates for PTP Rev 1 and entered below. > Completed PTP Packet and sent to client. 10/26/15: > BT finally got on touch with Jeremy about revision. > All looks good, they are in the process of collecting responses from students to make sure they have enough to make trip cost stay in range. > Charter choice is Abbott Trailways. He will advise when ready for K. 10/28/15: > BT got email from Jeremy. > OK to send K next week with Dec. 1 first payment due. 10/29/15: > Go to Contract, based on PTP Rev 1. > Abbott is their charter choice and it appears as if John has already paid a deposit. > BJS renamed both the IOG and PTP to Contract Versions. > As this is going to K, please review all and proceed as needed. E-agreement to be sent next week. __x__ JM ___10-30-15_ __x__ TPW _11/2/15___ _x___ HMS _11/2/15___ 11/6/15: > BJS sent to Ch for CN prep. 11/11/15: > TW sent E-Agreement. 12/7/15: > Canceled trip to Philly as not enough kids paid deposit. He said they are saving their $$$ for next year's trip to NYC and wants to start working on it after 1/1/16. > Please review and cancel all as needed :-/ ___x_ JNM _12-7-15___ __x__ TPW _12/7/15___ _X___ HMS _12/10/15___
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