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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/10/00: > DSC spoke with Jill Morris. > Same as trip in 2000. > Hotel - 1st Choice = Embassy Suites, then Crowne Plaza or Courtyard Marriott. > No Ellens. Would like it replaced with something Italian. > HRCafe. > Miller & Berkowirtz Presentation. > FIT - Museum Tour only - the free part! > Need some sort of Fashion Presentation. (BJS gave DSC list from HELL to check on possibilities). > SONY IMAX, so long as it is not Fantasia 2000! > Shopping Time.> Seaport Liberty Cruise.> Empire State> MET Museum of Art. > Show Choice - Lion King. Second Choice TBD > Needs 4 comps (double) > Will go to bid per usual, but she assures us that we should have the job! > Charter - not Abbott. Want a quote for both a 47 & a 55 passenger coach. Try Linkous, H&R, National and Newton. > BJS to complete IOG so we can get charter quotes. PTP to be completed by 8/28/00. 8/30/00: > BJS completed IOG and entered in system. > BJS spoke with Embassy Suites and have 10 suites on hold. > REL, please get charter quotes from Linkous, H&R, National Coach and Newton. They will only need one coach, a 47, but for some reason, unbeknownest to me, they also want to see prices for a 55 passenger, so please ask for both! __X__ REL __X__ 9/7/00: > BJS revised IOG based on DSC's conversation with lady at Lord & Taylor. She prefers 9am session, therefore, Miller & Berkowitz needed moved to11am. > BJS made these changes and some others in the system. > DSC to deliver PTP on Monday, 9/11/00; therefore, it must be completed by Friday afternoon, 9/8! > BJS completed PTP. > MWL / REL, please process per SOP. > DSC will be picking up on Friday afternoon. 9/7/00 MWL 9/7/00 9/13/00: > Per DSC mtg with Client on 9/11/00 . . . > DSC has copy of RFP. She will fax it to our office. > Change from Embassy Suites to Hampton Inn. > Bus company = Newton, 1-47. > REL, please get contract from Doris. > Replace Rosen's with something Italian. > Replace presentation at Lord & Taylor with Esprit, Monet or some other contact that Jill Morris will try to provide. > Move Empire State Bldg to after Sony IMAX. > Want to extend shopping time at Macys from 1 until 4pm. > FIT Museum from 4:30 - 5:30pm > Then Dinner (Italian) > Sony IMAX, then Empire State. > Deposit = $100pp. She wants billed for $100 pp rather than the standard $75. > BJS agreed to send separate invoices in one envelope to Jill Morris at Wm Byrd. She will then need to get to the other schools. She will collect checks, one/school and return them to CCIS. She will also need to provide the number of paying participants from each school, totaling no more than 28 (DOF). > Revision to be faxed to Jill Morris NLT 9/18/00 for her approval / input. > BJS will revise IOG and make changes in the system once we know exactly how we are to bid this trip, either based on what she has told us she wants, or what the RFP from Mr. Flora's office at the county level states. . . Who knows!!!! DSC to call Jill Morris for the answers. 9/13 REL 9/13 9/27/00: > BJS revised IOG and attachments to meet specs sent by Roanoke County Purchasing Office as well as DSC's mtg with Jill Morris on 9/11. > Sealed Bid is due to Mr. Flora's office on 9/29/00 NLT 10AM, therefore, PTP must be FedExd SON on Wednesday, 9/27/00. > MWL, please secure sometype of Italian restaurant for this group. Does not need to be fancy - even pizza would work! THANKS! 9/27 MWL 9/27 9/27/00: > BJS completed SEALED BID PTP. > MWL, please process per SOP and FedEx SON to Mr. Richard Flora at the school board office. It must arrive by tomorrow afternoon. 9/27 MWL 9/27 10/2/00: > BJS faxed copy of sealed bid PTP to Jill Morris (as well as DSC). > DSC to follow-up later this week. 10/12/00: > Per DSC conv with Client . . . > We got the GIG! > They are ready for the Contract. > Delete Hotel Security and refigure rates as needed. BJS did this in system and with quote. Rates were lowered by $6 per person. > MWL, please review and secure all inclusions as this is going to contract. > Contract packet to be mailed NTL 10/18/00. Thanks! > FM, we are still waiting on the coach contract from Doris. Please call her to send it again. We requested it on 9/13, I spoke with her on 9/27 and she said it was on the way - but it is still not here. Thanks! 10/12 FM __X__ 10/8 MWL 10/19 10/19/00: > BJS called DSC. We need the breakdown per school adding up to 28 in order to create Deposit invoices and send out with Contract Packet. > DSC to email and call for answers. > BJS completed Contract Packet, with the exception of the Deposit Invoices. They will be completed as soon as DSC has the breakdown. > DSC heard from Jill Morris - They are still uncertain of Break-down, so BJS completed 1 official Deposit for the entir egroup, #2711, $2,800. Due: 11/10/00. BJS also created three dummy invoices for Jill to use and send to each school. Note attached included direction that the total between these three invoices should be exactly 28. > MWL, please process and mail per SOP. > Contract & Deposit is due: 11/10/00. __X__ MWL __X__ 11/20/00: > DSC received email from Jill Morris. . . > Count is now at 42 total pax (38 + 4) > Please review all inclusions / attachemtns and update as needed (when the time comes). > BJS revised IOG & Bible accordingly. > Show choice = Seussical, Music Man, Kiss Me Kate (listed in order of preference) > Received Deposit Check #16495, $3,700. INV # 2711 PIF + $900 overage. > Signed Contract has not yet arrived. 12/12 MWL 12/12 12/4/00: > Received signed contract. > As group is now UNDER CONTRACT, please review and confirm all contract inclusions as needed. Thanks! 12/12 FM 12/12 12/12 MLW 12/12 12/21/00: > BJS revised INV #2711 to reflect actual payment made ($3,700). > Mailed St. & INV #2786, $5,414.50 - due: 1/5/01. 1/11/01: > Recd check #16712, $5,414.50. First Payment INV #2786 PIF. __X__ MWL __X__ 2/5/01: > Rec'd FPGF, Room List & HIF. > Total pax = 42 (32 + 10) > Rms / Pax 7 Q / 28 2 T / 06 4 D / 08 0 S / 00 TOTALS = 13 RMS & 42 PAX (32 + 10) > BJS revised IOG abd Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, order, confirm, guarantee, etc. as needed. Thanks! > MWL, THESE 13 ROOMS ARE 1 MORE THAN OUR ROOM BLOCK. IN order to avoid any problems come the hotel's room ist due date, please call hotel and make necessary increase ASAP!!! 2/7 FM ___X__ 2/7 MWL 2/9 2/8/01: > DSC spoke with Client . . . > The Broadway Bound presentation sounds great. > MWL, please make the necessary arrangements Friday morning at 8:30 or 9 am (prior to Miller & Berkowitz) - noting that the primary focus of the presentation is to be above all else, costuming, followed by marketing - at a distant second! Thanks! 2/8 MWL ____ 2/16/01: > BJS faxed and mailed INV #2873, $6,067.50 - due: 2/19/01. 2/23/01: > rec'd check #17014, $6,067.50. INV #2873 - PIF. > Account is PIF. 3/20/01: > BJS faxed advance copy of FI to Client. Also faxed to Doris at Newton. > DSC to deliver complete packet first of next week.
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