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General Trip Information
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Mon Jun 05, 2017
Trip Name
Walt Whitman High School Music Dept.-Philadelphia, PA-04-15-2016
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Walt Whitman High School Music Dept.
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Trip Notes
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Walt Whitman HS to Philly = 142 miles / 2.5 hrs non-stop NO IDEA WHAT DATE CJ ADDED THIS INFORMATION WAS ADDED TO THE SYSTEM . . . But, Jeff sent me an email about it in 05/15/15. This is what Jeff would like to do: Friday - > Clinics at Temple - morning or early afternoon on Friday > Nice hotel in downtown Phiily near Society Hill Area > Evening diner downtown at a nice restaurant Saturday - > Breakfast - Best Ever with fruit please. > City Tour, lunch, dinner > Orchestra that night at the Kimbell Center? Sunday - > Would like a Big Brunch - Something on the water? Like House of Blues type of place > Independence Mall (or is that just a Cindy typo or another not paying attention and he really said Independence Hall???) > Would like options for other things to do around Philly. 06/01/15: > BJS sent EM announcing Brett Taylor as their new AE. > Asked for a meeting to present PTP while I am with BT next week. 06/04/15: > Jeff confirmed the 11 at 10AM. 06/09/15: > BJS sent reminder / confirmation email for meeting on 06/11/15 at 10AM. 06/11/15: > BJS and BT met with Jeff and Terry for PTP presentation > Agreed upon Embassy Suites for hotel to save $ > Clinics at Temple, they have already contacted and are "on their schedule". Jazz clinic may need to be later on 4/15 or on morning of 4/16. Terry okay with kids missing part of step-on tour or art museum on Saturday, for jazz clinic, if necessary. > Inst. Clinics: 45 min. per group. Wind Ens. & Symphonic Band, 45-minutes each with Emily Threinen, clinician. Terell Stafford, jazz clinician, flying in that afternoon. Orchestra can be whoever. > Vocal clinics: Chamber and Men's with Paul Rardin. Women's and Treble with Mitos Andaya. all 45-minutes each. Instrumental will have a total of 4 clinics and so will choral. > Jeff and Terry requested security to be contracted through hotel, NOT Night Owls or Student Watchers. > Buses: Really like Martz Gold Line out of Wilkes-Barre, PA. "Basil" (driver). Would consider Gunther if "Stack" is lead driver. Eyre - had problems but Matt Eyre tried to make it right. Contact him for quote, would consider using them again, but want newest buses with wi-fi, outlets, and "nice drivers". Get a quote from Keller. > Jeff's home address: 12670 Piedmont Trail Rd., Clarksburg, MD 20871. Mail stuff there over summer. > BJS sent EM to Ninffer at BMG re: Embassy Suites is their hotel choice. 06/15/15: > See notes from meeting with client on 6/11/15. > Ninffer confirmed that rooms are still available at the Embassy Suites Center City. (it is in our system). > Jude, please update hotel and breakfasts accordingly and mark Sheraton Society Hill INACTIVE. PLEASE NOTE: On Sunday, since they are going out for a nice Brunch at Moshulu, no need to attach a Sunday AM breakfast at the Embassy Suites. > JM, please send CQR for 6 coaches to Eyre, Hunt Valley / Gunther, Martz (they like with buses and drivers from Wiles Barre office), Keller, and Fullington. PLEASE NOTE: They want it to be on their K with the bus company that wifi and power outlets are guaranteed and they are willing to pay for it. > JM, please contact hotel and get info on hiring their security (6 guards / night from 11.30pm - 5:30am). > BJS will have to complete Revised rates before sending contract. > As this is going to K, please review and proceed as needed. CN will mail once we have their charter choice. _x___ JM __6-15-15__ __X__ HMS _6/18/15___ 6-15-15 >JM called hotel about security and left VM with Kelly Herbert in Sales Dept.Gave all particulars and asked for a call back. 6/17/15: > BT got email from Jeff answering Hollie's questions. > Contact person at Temple is Paul Rardin, they scheduled clinics with him directly. Jeff would like him for Chamber Choir and Men’s Chorus. Would like Mitos Andaya for Women’s Chorus and Treble Chorale. Emily Threinen (bands and orchestra) Terell Stafford (Jazz Ensemble). See notes above from 6/11/15. > Estimated size of each ensemble that is doing a clinic: Jazz Ensemble - 20 String Orchestra - 50 Wind Ensemble - 50 Symphonic Band - 50 Chamber Choir - 45 Men’s Chorus - 60 Women’s Chorus - 55 Treble Chorale - 30 > Estimated # of crossovers: may have a couple, can't think of any right now. 06/24/15: > BJS sent EM to Jeff & Terry re: Charter Quotes - Jeff & Terry: I know we will be seeing the two of you in a few days, but I wanted to go ahead and get these charter quotes to you before we headed south of the border! As you will see, quite a range between the four different choices and unfortunately, no one seems real keen on guaranteeing, in writing at least, the wifi and power outlets, especially since it is a relatively short move. We can discuss more once we are in Mexico or if you want to make a decision before you leave MD, please email Jude Myers in our office (jude@ccistravel.com) with your choice. She will make certain we get the charter contract requested as you direct. Thanks again and safe travels Bryan 08/25/15: > BJS sent to CH for CN prep. 08/27/15: > EM'd E-Agreement, due 09/03/15. 08/28/15: > Rec'd signed Contract. > As this is now UNDER K, please review and proceed as needed, including mailing the GLH (Group Leader Handbook - 2 actually, the original and the a duplicate copy for Terry, the Band Director). > Please note, First $ due 9/25/15. ___x_ JM __8-31-15__ __x__ TW _9/2/15___ __X__ HMS __9/2/15__ 08/31/15: > GLH (2 copies) were mailed. 09/18/15: > Rec'd TPL. 10/2/15: > Jeff said check for 1st pmt. is in the mail. > Also, Jeff and Terry said they are IN for the Morton's dinner in Bethesda in January. I suggested they invite some of their referrals. 10/5/15: > Rec'd check #2746 - $46,700.00. > Now that $ is in house, please review and proceed as needed. __x__ JM _10-5-15___ _x__ TW __10/5/15__ ____ HMS ____ 1-22-16 >Rec'd check #003055 in the amount of $56,500.00 2-25-16 >Rec'd Final Pax, Room Lists, and Hotel Info form. 2-29-16 >JM processed Hotel Room List Packet to include: 45 QT/225 pax 1 Q/4 pax 4 T/12 pax 6 D/12 pax 2 S/2 pax TOTAL 58 ROOMS/255 pax (241 + 14) __X___BJS_3/8/16____ _____HMS_____ __x___TPW_3/23/16____ 03/08/16: > BJS emailed and mailed FINAL INV #5960, $36,514.00, made due 3/18/16. 3-29-16 >Rec'd Check #003238 in the amount of $36,514.00 4/22/16: De-brief (from Jeff's EM on 4/18/16) > GREAT TRIP! Thanks for all your work to help insure that the program was enjoyable and all the good stuff. Overall few complaints or negatives, except for a some things that were annoying or troubling. Please know that we believe you want honest feedback, and we still love working with you, and that is not going to change in the coming years. > FULLINGTON….Awesome-still our favorite carrier-great drivers and equipment-totally professional and reliable. > TEMPLE WORKSHOPS….All that AND a bag of chips J even more than we could have hoped for! > HOTEL….Great location…kids loved the all-suites thing….breakfasts were fine…security company for overnights was competent, well-staffed, and suitable, BUT, Hotel security was not impressive. It was too easy for some unsavory characters to get up the elevators to bother kids and other guests, which happened at night. Even though elevators had key card access, they didn’t work. So, anybody off the street could get upstairs at night, and a few creepy people did-scared some of our students for good reason. Followed some of our girls, and you guys having a daughter know how that is a big concern. For this reason, WE WOULD NOT consider using this hotel again. Also, in the past, it was always arranged that Terry’s and my room would be on a non student floor. They didn’t have that direction, so we had to get them to switch our rooms, And fortunately, they had 2 rooms left in a very full hotel. > SPIRIT OF PHILA….Great-kids had a blast and food was good and plentiful. Boat staff was very nice, professional, and accommodating. > STEP ON GUIDES-CITY TOUR….terrific-no issues at all > HARD ROCK…Awesome as always (if we were to do this again, we would make this a give the peeps cash stop and let them do Reading Terminal, which is awesome, and more real Philly flavor with plenty of choices and something for everyone) They can do hard rock anywhere. > ART MUSEUM….Great of course > DAVE AND BUSTERS…Okay-FOOD WAS AN ISSUE, as there was no preparation for people with dietary needs. Also, food was kind of crappy-party food for dinner? FORTUNATELY, the manager was a really nice lady who tried (and succeeded for the most part) to accommodate our vegetarians, vegans, and allergy people, albeit quite a long time after arrival-so these people missed most of their fun time. > PHILLY ORCHESTRA….one of the best parts of the weekend!!!! > MOSHULU…Bottom line-what was put out food wise was only half of what was stated in the agreement. BOO-really disappointing. Basically it was breakfast, NOT brunch (see attachment) Kind of made us look foolish in front of everyone, and was the biggest disappointment of what was otherwise a great trip. > So, to recap-great trip overall with some bumps along the way. You guys know we’re fussy, but not unreasonable. We just know what works for us and our unique situation. And we hope that in the future, everything that is in the Agreement is indeed the same as the actual trip. You guys travel a lot, and you would expect no less we’re sure. > You’re still our favorite tour operator, and we intend to still recommend colleagues to you
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