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OR
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Final PAX
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Received
Final Room List
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Received
Hotel Info Form
Due
Received
Balance
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Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/2/00: > DSC met with Client > Wants NYC trip similar to same in 1997. > Two Shows (one can be matinee) > Order of preference = Annie Get Your Gun, Music Man, Kiss Me Kate. Like Mezzanine seating. > Budget - $450 all-inclusive. > Shopping FAO Schwarz & Bloomingdales, not interested in Pier 17 Pavilion & South Street Seaport. > Radio City Tour > NBC Today Show On-Street Audience Participation. > Empire State > Seaport Liberty Cruise > SONY Technology Lab > All-Inclusive Meal Plan > NY Deli, HRCafe, Suzie's, Ellens or O'Casey's, etc. > Drama students will be accompanying the choir. They are included in these numbers. > Hotel Security > Performance at St. John the Divine would be nice. > Workshop or Clinic preferably with an On-Stage performer. We'll start with the Broadway Cares / Equity Against Aids office and see if they could help or atleast send us in the right direction. > Charter Co - Gallop and two additional quotes. We'll try Newton and Tourtime. > PTP to be completed by 8/28/00. BJS may need to set-up this appointment with Doug since DSC will be in San Diego. > BJS to prepare IOG ASAP and get to work on Workshop / Clinic. 8/22/00: > BJS completed IOG. > REL, please fax Charter Quote Request to Newton, Gallop, Tourtime and Franklin. > Get quotes for 1-55 and 1-47 from each, with the exception of Franklin, for they have only 47s, so get quote for 2-47s from them. > DSC to present PTP to Client at mtg. on 8/29; therefore, PTP must be completed by week's end. > MWL, please call Broadway Cares / Equity Against Aids and see if they may offer or would be willing to have someone present a Workshop or Clinic for HS students re: broadway musicals. If they don't, they may at least be a good resource for someone who might. The budget for a 60 or 90 minute program would be in the $500 range. Please advise ASAP, as we are meeting with the Client on Tuesday, 8/29. Broadway Cares should be in the system. They are the outfit that we go through when securing the Meet The Cast opportunity following Broadway Shows. > BJS selected inclusions in the system as much as possible, including hotel security. __8/22__ REL __8/23__ __8/22__ MWL __8/22__ 8/28/00: > BJS completed PTP. > DSC & MJT to pick-up late this afternoon and deliver to Cleint tomorrow morning. > MWL & REL, please process per SOP. Also, make an extra copy for Missy to have handy when they are meeting with the client. > Also, remember, we are making PTP notebooks, so make the necessary copies at this time for that as well. (I would tell you the correct number, but I don't know it!!! MWL will know!!!) __X__ MWL __X__ __X__ REL __X__ 8/30/00: > DSC met with Doug yesterday morning . . . > Needs more specifics on Broadway Workshop, MWL, please follow-up on this. > Delete Choir Sing at St. John, replace with NBC Studio Tour. He is aware of time restraint. > Add MET Museum of Art, delete SONY Wonder Technology Lab. > Fine with everything else. > BJS to made changes in system and revised IOG. > Please review IOG carefully, for BJS had to make some changes in other inclusion's times to make these requested changes fit. > Charter choice TBD. He is leaning toward Newton and will inform DSC of decision ASAP. > MWL, please make reservations, etc. for all inclusions as needed. Thanks! Once he sees revision, he will be ready for contract. > Revisoin to Doug by 9/6/00. 8/30/00 MWL 8/30/00 8/30/00: > BJS revised IOG and system once again due to incorrect Seaport Liberty Cruise time. 8/30/00 MWL 9/5/00 9/5/00: > MWL was able to reserve and confirm all Meals and Attractions EXCEPT Broadway Cares Workshop (Joe Norton has to see if they can do something like that and with whom) & Radio City Music Hall Tour (won't take any reservations until December). > Also, Broadway Shows will be decided on and reserved closer to the dates. 9/11/00: > BJS completed revised rates and PTP Revision 1. > BJS faxed Revision to DSC. > MWL, please process per SOP. > DSC to pick-up on Wednesday morning and deliver to Doug Gross, if possible, prior to departing for Tidewater. > DSC, please get his chater coach decision. I know he was leaning toward Newton, but I have no record of his making a final decision. > DSC, the increase in the package rates was created by the addition of the NBC Studio Tour (+/- $15) and the MET Museum (+/- $5 donation). He deleted to rather low coast items - Sony Wonder Tech Lab (free) and the Choir Sing at St. John's (<$2). 9/12/00 MWL 9/12/00 __X__ DSC __X__ 9/13/00: > Per DSC mtg with Client earlier this afternoon . . . > He will share with Drama Teacher (Beth Farris) > May drop NBC Studio Tour. > Charter Co = Newton (2-55s) > REL, please get contract from Newton for 2-55's. I think we originally asked for 1-47 & 1-55, but we now need two (2) 55s. > He is asking for $100 Deposit/pax. > Will have final decision for Contract be end of week of Sept. 18th. > Trip has already been approved by Board. __X__ REL __X__ 9/22/00: > Per DSC conversation with Doug, they are ready for Contract. > Show selections may change; however that will not hold up K. We will list as broadway shows of choice (up to the predetermined $ amount). > MWL, please review and confirm ALL inclusions as needed. K to be mail on Wednesday, 9/28/00. Thanks! 9/22 MWL 9/22 9/28/00: > BJS completed Contract Packet including Inv #2700, $8,900. Due: 10/20/00. > MWL/FM, please process per SOP and mail this afternoon, USPS 2-day mail. Thanks! ____ MWL ____ ____ FM ____ 10/4/00 > Doug called and spoke with MWL as DSC was "out sick" today. > He just wanted to let us know that he would not be able to get us the deposit on 10/20 as indicated in the K. It will be the beginning of the following week before that is possible. > MWL told him that was just fine. No problem. 11/13/00: > Jan Ernst called from Gateway Travel. She is the Treasurer for the Choral Boosters. > She is planning to bring the signed contract and the remainder of the Deposit by the office this afternoon. 11/13/00: > Rec'd signed Contract and deposit checks, #724, $5,900 and #33399, $3,000. INV #2700, $8,900 is PIF. > As this is now UNDER CONTRACT, please review and confirm all Contract Inclusions as needed. Thanks! > FM, the system says we have requested a contract from Newton, but never shows receiving it. Please advise - Thanks! 11/14 FM __X__ 11/15 MWL 11/28 2/7/01: > BJS mailed First Payment INV #2854, $17,485.50 - due: 3/1/01. 3/23/01: > Rec'd check #755, $17,485.50. INV # 2854, PIF. 4/5/01 > DSC spoke with Doug--choices are as follows: 1st = Music Man; 2nd = Jekyll & Hyde; 3rd = Kiss Me Kate; 4th = AGYG. 4/9/01 > Per MWL J & H is closed. DSC to check and see what Doug wants to do. > Per Doug, just move up choices. 4/20/01: > Rec'd Room List - this implies FPGF as it and the HIF were not received. MWL, make up HIF per SOP - all "no" when it comes to phones, tv, etc. > Total Pax = 105 (90 + 15) > Rms / Pax 13 Sx/ 78 02 Qt/ 10 01 Q / 04 00 T / 00 06 D / 12 01 S / 01 TOTALS = 23 ROOMS & 105 PAX (90 + 15) > BJS updated IOG & Bible based on these guaranteed numbers. > MWL, please order, confirm, etc. accordingly - Thanks! ____ MWL ____ 4/23/01: > BJS faxed & mailed INV #2922, $24,662.50 - due: 4/13/01. 5/14/01: > Rec'd PCCF from Doug via Fax. Two students are dropping. > REVISED TOTAL PAX = 103 (88 + 15) > MWL spoke with Doug to give him the option of finding replacements, as he will be charged a significant amount at this point. If no word by 5pm on 5/15, consider them canceled - he is finme with this. > REVISED Rms / Pax 12 Sx/ 72 02 Qt/ 10 02 Q / 08 00 T / 00 06 D / 12 01 S / 01 TOTALS = 23 ROOMS & 103 PAX (88 + 15) > BJS updated IOG & Bible based on these guaranteed numbers. Also Revised INV #2922, mailed and faxed $24,485.90. > MWL, please order, confirm, etc. accordingly - Thanks! ____ MWL ____ 5/24/01: > Rec'd check #24,485.90 - INV #2922, PIF. > Account is PIF. 6/4/01: > Doug called, had an excellent trip! > Needs to bring by the Meal Credit / MET Museum admission check. He was unable to cash it at is credit union and then once he had endorsed it, his bookkeeper at the school would not cash it, so he withdrew $3,090 from his savings for the credits. > He will return our check, uncashed, to the office tomorrow afternoon. 6/5/01: > BJS voided check #5564, $3090 and prepared check for Doug, #5574, $3,090.
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