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Thu May 19, 2016
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Boonsboro High School Band-Orlando, FL-03-16-2016
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
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White Plains, NY
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Williamsburg, OH
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Williamsport, PA
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Winter Park, FL
Winterthur, DE
Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
03/12/15: > DD added trip to system. > 4 park Disney Trip > Lv after school flexible 1 day either way with schedule arrival home time is an estimate. > Cocoa Beach on way > one half day in Animal Kingdom > Buena Vista Suites > Electric Light Parade in Magic Kingdom > no park hopper > Disney Dining cards,& meal vouchers > Bus: Bollman Hunt Valley, Elite or any other. not Atlantic Coast. > under $750 including transportation. > wants to take advantage of early sign.bonus get as many comps as he can wants proposal well before the end of the year so he can get info out to students. 03/24/15: > BJS completed IOG. > BJS sent specs to BV Suites. > BJS attached Disney PAOS. > JM, please send CQRs to Bollman, Hunt Valley / Gunther, Elite, and Schrock. Do not send to Atlantic Coast per Client's direction. > JM / HMS, please make remaining attachments. Use $15.25 for the price of the $15 Disney Dining Cards and $16.50 for the Disney Meal Coupons for Dinner, the one withOUT Dessert. > HMS, they will need 4 Day Room Packages with Lunch at the International Palms Resort for their first day at Cocoa Beach. Thanks! __x __X__ HMS _3/24/15___ 3/24/15 >HMS cannot make a planet Hollywood reservation until July 03/25/15: > BJS ran rates and then sent to CH for PTP prep. 03/26/15: > PTP is ready, just waiting for at least one more charter quote. Two are in, but would really like a 3rd to come back before we send it to the client. 03/30/15: > BJS emailed PTP Pack to DD so he can share with Micah. 05/14/15: > BJS sent EM to Micah - Micah: Just a quick note to see where things stand with the Band’s trip to Disney. I know Dave Dietz has been trying to follow up with you for several weeks and I am not sure if you have seen the information we sent out earlier this week regarding Disney’s unprecedented price increase for 2016. We can protect you from this increase of more than 30%, but I need an update on where things stand before the end of the school day tomorrow (Friday). Please give me a call if you have any questions or concerns. We are holding all of the reservations for your group and need to not only protect your from the huge price increase, but also alert our vendors as to the status of your group. Thanks, BJS. 05/15/15: > Per DD conv with Micah - > Client is ready for K! > Hunt Valley / Gunther is his charter choice. > Will get a total of 5 comps (3 in PTP package + 2 ESBCs so long as we can have his 1st $ by 06/15/15). > Switching to 3-Day Starter Ticket instead of hopper and rates will drop by $12pp. BJS put Starter on the RY Transitional List. > BJS updated IOG and PAOS attachment as needed. > As this is going to K, please review and proceed as needed. CN to mail NLT 05/26/15. __X__ JM __X__ __X__ HMS __X__ 05/27/15: > BJS sent to CH for CN prep. > CN mailed with partially completed PAOS application. > Due with first $ 06/15/15, in order to receive two ESPCs. 06/16/15: > BJS sent EM to DD - What’s the latest on Boonboro? No notes in the system or PLD since I mailed the CN . . . A copy of the Contract Packet is attached. Please advise – thanks Dave. BJS 07/10/15: > BJS sent Em to DD - I know he had been in touch since 6/16/15 - Please update notes in system for this group – also, another follow up should be made if you haven’t been in touch in the last few weeks, for we have not yet received the K or deposit. Thanks, BJS 07/27/15: > Dave spoke with Micah, school has set testing dates and they need to move the trip one day later. > Departure would be 03/16/16 and the return would be 03/21/16. > BJS told Dave to tell him that all we can do is check with ALL of the vendors and see if this is possible and then we will advise. > BJS sent EM to Jennifer at BV Suites to see if she can make the change. If she can, we will move on to the bus company and then the rest of the vendors. > BJS made no changes to the dates in the system or on the IOG, etc. 07/27/15: > Jennifer has confirmed that the BV Suites can make the date change and she has sent an Revised K for our files. > BJS sent EM to DD - Hotel can make the change in date, so now I am moving on to the bus company and then the other vendors. I will create and then forward a Contract Addendum once everything has been confirmed for the new dates. This should be within a week’s time. Hollie is out of the office until Thursday and Jude returns on Monday. Thanks Dave, BJS. > BJS changed the trip's main dates in the system and also updated the IOG. > BJS will contact bus company and then HMS can make the other contacts / changes as needed when she returns later this week. __X__ HMS _8/4/15___ 07/27/15: > Bus company, Hunt Valley / Gunther also confirmed the change in dates and sent an updated Confirmation Letter. > Since these two major portions of the trip have confirmed the date change, we are proceeding with the complete shift in the trip from 3/15/16 thru 3/20/16, TO 03/16/16 thru 3/21/16. 09/21/15: > Rec'd Disney Application via mail, BUT NO VIDEO LINKS!!! > Rec'd TPL. 09/22/15: > BJS completed REVISED Contract since dates were adjusted back in the summer. Trips dates are now Wednesday, 03/16/16 thru Monday, 03/21/16. > Hotel and Charter Co (Hunt Valley / Gunther) confirmed these changes back in July. > TW, please send REVISED K as an e-agreement today with a due date on 09/28/15. > BJS sent Revised 1st INV (due: 10/2/15) to Micah along with note - Dear Micah, Your updated First Payment Invoice is attached and your updated Tour Agreement will be sent as an e-document for your signature later today. We received your Disney Performance Application yesterday afternoon; however, we are still in need of your video link(s) in order to complete the application packet and send it along to Disney. Please email your video links to either myself or Thomas Walters here at CCIS (thomas@ccistravel.com) as soon as possible. Thanks! BJS. > HMS, please make necessary changes with your vendors so our contracts match the IOG / trip dates - namely International Palms and Planet Hollywood. They were both still in the system on their original date. 03/16/16 and both will now be on 03/17/16. I think you may have made these changes back on 08/04/15, but the dates in TPMS were not updated and I had to do this today in order to generate the new IOG, K, etc. > Thanks all :-) __x__ TW __9/22/15__ Emailed K and cc'd Dave. __X__ HMS __9/25/15__ 10/1/15: > BJS sent EM to Micah to check on status of K - Micah: Just a quick note to check in and make certain you received the revised TOUR AGREEMENT we sent your way on 9/22/15. It was sent as an e-document and was due back in our office on Monday of this week. If you have not seen the document or have any questions or concerns, please contact me ASAP. Thanks, Bryan 10/1/15: > Rec'd signed Contract. > As this is now UNDER CONTRACT, please review and proceed as needed. 1st $ was due 06/15/15 . . . > TW, please remind Micah that you still need his video links in order to submit his group's Disney PAOS Application Packet (unless you have received them of course?). _x___ JM __10-5-15__ __x__ TW __10/5/15__ ____ HMS ____ 10/24/15: > Rec'd check #2986, $17,163.00. > As we now have this group's First $$$, please review and proceed as needed. Thanks! __x__ JM __11-6-15__ ____ TPW ____ __X__ HMS _11/13/15___ 12-14-15 >Rec'd check #3016 in the amount of $27,852.00 1-15-16 >Rec'd Hotel Info sheet, Final Pax, and Room Lists >JM processed Hotel Room List Packet to include: 6 SX/36 pax 4 Qnt/20 pax 0 Q/0 pax 0 T/0 pax 5 D/10 pax 2 S/2 pax TOTAL17 ROOMS/68 pax (58 + 10) __X___BJS_1/15/16____ __X___TPW_1/27/16____ __X 1/19/16___HMS_____ 01/15/16: > BJS reviewed numbers prior to completing Final INV. > Group is below K minimum, so BJS made the following adjustments in order to keep Package Rates as published. 1. Deleted Group Travel Video. If they want to add it back in, it is $10 per person. 2. HMS spoke with Hotel in Cocoa Beach and they said a group this size would typically have just 3 day rooms, so we reduced this from 4 day rooms to 3. > Since Planet Hollywood is not available due to construction at Disney Springs, we will do a $15 Meal Credit so the kids can eat where ever they want at Disney Springs. BJS updated IOG accordingly. > BJS emailed and mailed Final INV #5942, $15,718.00. Due: 01/29/16. > Sent EM to Micah explaining adjustments along with INV. 2-8-16: > JM re-processed Hotel Room List Packet to include: 6 SX /36 pax 4 Qt /20 pax 0 Q /00 pax 1 T /03 pax 4 D / 08 pax 2 S / 02 pax TOTAL 17 ROOMS/69 pax (58 + 11) __X___BJS_2/23/16____ __X___HMS_2/16/16____ __x___TPW__2/24/16___ 2-8-16: > Rec'd Check #3037 in the amount of $15,718.00 > TW sent ticket order to John at RY. (see Receptively Yours attachment.) 02/23/16: > BJS EM and Mailed INV #5947, $497.00 for late add pax. Due 3/11/16. 03/10/16: > BJS completed FI and then sent FL, QR Code half sheet, and copy of BRF to Micah. Also confirmed with him that we were able to add the 2 very late add pax bringing the total to 71 (60 + 11). > BJS updated Bible and IOG accordingly. > BJS mailed Final Itinerary packet, 2 boxes, via FX for arrival tomorrow afternoon. > BJS emailed INV for the two very late add pax, #70 & #71. > Total due on Account = $1,631.00. 03/14/16 > Rec'd check #3050, $497.00. > Balance due on account = $1,134.00. 05/09/16: > BJS resent INV #5962, $1134.00 for the two final late add pax. 5/19/16: > Received refund check from Gunther in the amount of $9,600.00. > BJS sent EM to Micah - Micah: A refund check was received in this morning’s mail from Gunther. Have your Boosters sent the balance due on your account, $1,134.00, INV #5962(for the final two late add participants, #70 & 71)? If not, I will deduct this amount from the refund check and then mail a check for the balance of the refund received from Gunther. Please advise ASAP so I can get the refund sent your way ASAP. Thanks, Bryan 05/19/16: > Recd' response from Micah - I've not yet received that invoice so deduct and send please. Thanks Micah 05/19/16: > BJS replied - Will do! I am not sure why you have not seen that invoice, it was emailed and mailed on 03/10/16 and then it was resent via email on 05/09/16. So you will have a copy for your records, I have attached that invoice as PDF file to this email. John Farinelli, our CFO, will be mailing a check in the amount of $8,566.00 to: Boonsboro Sr. High Band Boosters, Inc. 10 Campus Avenue Boonsboro, MD 21713. Thanks Micah – all the best, Bryan MATH $9,700.00 (refund received from Gunther) - $1,134.00 (client's balance to CCIS) $8,566.00 - Amount of refund to Band.
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