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Tue Mar 03, 2015
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Hempfield High School Band-Pittsburgh, PA-09-19-2015
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Hotel Info Form
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Hempfield HS (Landisville, PA) to Pittsburgh, PA = 235 miles / 4 hrs non-stop. 12/23/14: > Notes sent by client Adam Gumble, Band Director, to DD. > Good morning! The date for BOA Monroeville is Saturday, September 19th. > It looks like the Pirates have a home game the following afternoon. (They have a game against the Dodgers, but it is in Los Angeles) > Would you be able to put a trip together that gets us out early (6 am) Saturday, hotel Saturday night, Pirates game Sunday and home for Sunday night? Return time is Approx. depending when the game ends. > Approx. 110 kids, 6 adult chaperones. Would want parents to be able to buy in if they would like. (21 total adults - 6 chaperones + 15 staff) > 15 comps for staff is what he wants included in price. 01/23/15: > Per BJS - So as not to inflate our published rates, we will include 5 comps in our price, and then we can help him do the math on the other comps for the remainder of the staff). > Pirates game is not at home, it is in Los Angeles, so BJS did Sunday at Kennywood Park. PSO and other Broadway shows are not yet out with their fall calendars are not yet available, so cannot do anything at this point with these. > BJS completed IOG. > BJS sent specs to BMG. > JM, please send CQRs to your usual Harrisburg area list. 3 coaches. > Make other attachments as able. Call Kennywood and see if they have rates for this coming season. > Dave to schedule GTM for Thursday or Friday of next week. ___x_ JM _1-23-15___ 01/27/15: > BJS sent our GTM invite - Adam: 1. Please join my meeting on Thursday morning, January 29, 2015, beginning at 9:30AM, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 710-388-765 and then click CONTINUE. 4. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone. Dial +1 (571) 317-3112 Access Code: 710-388-765 Audio PIN: Shown after joining the meeting. Thanks Adam, I look forward to sharing with you what we have prepared for your group’s up-coming trip to BOA – Monroeville 2015. 01/29/15: > Adam was a no show for the GTM. > Dave emailed him and it has been rescheduled for 02/03/15 at 9:30AM. > BJS sent new invites - Adam: 1. Please join my meeting on Tuesday morning, February 3, 2015, beginning at 9:30AM, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 502-782-189 and then click CONTINUE. 4. If you are asked for a Meeting Password, it is Pittsburgh (with a capital P). This may not be required. 5. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone. Dial +1 (872) 240-3312 Access Code: 502-782-189 Audio PIN: Shown after joining the meeting Thanks, I look forward to meeting with you soon! 02/03/15: > BJS and DD met with Adam via GTM. > Extremely pleased! > JM, the group may want to come into town on Friday night so this could become a two night stay. It will depend on whether or not they are going to AWAY football games this year. If not, then they may depart after school on Friday and get to town Friday night. Please check with the group's hotel and see if they could accommodate the addition of Friday night, would also then add a breakfast at the hotel for Saturday morning. Check-out would remain on Sunday. > Also discussed how Saturday needs to remain flexible since they have no idea when they will be performing and when they need to be back at the Stadium on Saturday evening for Finals. If they make finals, they will be performing, of they don't, they will be spectators. This will not be known until the day of the event, so we need to make certain bus drivers and hotel are also aware. > DD to follow up with Adam on Thursday at 9.30AM. Hopefully we will have an answer from the hotel at that time, as well as possibly hs charter choice. > JM, once we have a charter choice, check with the charter company to make sure they could do a Friday after school departure just in case. __x__ JM _2-3-15___ 02/03/15: > BJS sent follow-up em to Adam - Adam: Thanks again for your time this morning. Per our conversation, the Pre-Trip Planning Proposal Packet is attached. We have also been able to confirm that at this moment, the DoubleTree Hotel can accommodate your group if you were to arrive on Friday evening. Dave will follow up with you Thursday afternoon as we agreed. Do not hesitate to contact him in the interim if you have any questions or concerns. All the best, BJS. 2/22/15: > DD - numerous attempts to contact Adam by all means of communication available including cell phone. He had promised to call me last Fri. 2/13 this did not happen. Haven't heard from him since the GTM 3 weeks ago. 02/22/15: > BJS sent EM to DD - Saw the note. Make sure he doesn’t fall off your radar and also make sure you give him a definite reason to call you back. Here is one for you to use tomorrow – the hotel is looking for some answers. They sent me an email earlier today and need an update on his group. They are asking us if they are going to need the 2nd night he asked us to inquire about as well as wondering when we would be sending back the hotel’s contract. Thanks, BJS. 2/25/15: > Per DD - from Adam Gumble Hey Dave - thanks for the note. We are going to have to bail on the Pittsburgh trip. We are going to need to run our Band Festival on that date and will need to look at other options for travel in the Fall. The next best option for us would be 11.07-11.08 for USBands National Champs at MetLife in New York. We would be performing on the 7th and would look to stay over and do something on Sunday. This would give the kids a little extra time to fundraise, as well. Sorry that the Pittsburgh trip isn’t going to work. Hopefully we can make something work for NY in November!!!! - Adam. 02/25/15: > Per DD, end up that their own HS Band Competition has top be over this weekend, so they will not ba able to go to Pittsburgh this September. > Considering a trip to NY in November for the BOA Competition at Giant Stadium. DD will follow up with the client and ADD a new trip once we know he is serious about it. > JM and HMS, please cancel all as needed, including the hotel. Thanks! ____ JM ____ ____ HMS ____
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