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Wed Feb 11, 2015
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Roland Park Elementary and Middle School Orchestra-Boston, MA-04-17-2015
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Roland Park Elementary and Middle School Orchestra
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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X, PA
York, PA
York Springs, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Roland Park Elem/Middle School to Boston = 420 miles / 7 hrs non-stop 10/17/14: > Met at the MMEA Fall Conference - she attended BJS's presentation on Group Travel. 1) Like trip for Hickory High School - but instead of show would like to hear the Boston Orchestra. Does want to see Blue Man Group, all meals and clinic for Stings please. 2) Budget with bus is $550 and under if possible. 3) This is a small group and would like to try for a smaller bus for this trip. 4) GoToMeeting for Nov 25 at 11:15am if possible. 11/12/14 >CAJ - HOLD - We might have the band also joining this group - wait until I get confirmation since this will add 75 more students. 12/11/14: > BJS sent EM to CJ - Cindy: Please check in with the Director at Roland and see if we have missed the boat on a trip for this year. Please explain the delay [my vacation (planned) followed by the death of the owners mother and mother in law (unplanned)]. Find out if she is still serious about taking a trip and does she still want us to plan it. Thanks, BJS. 12/23/14: > BJS sent EM to CJ - Cindy: Is this group still wanting to travel? The last notes I see in the system are from 11/12/14 where you noted that the band may be joining the group and it could add 75 pax (this is the first I have seen this). After Hollie’s mom died, I asked you to get in touch with the group leader and see if they are still serious. Do you have an answer about the trip? About the Band going with? Please remember to click the EMAIL CORPORATE button after making notes in the system that we need to be aware of. Had I have known that this group had the possibility of turning into 100+, I would have made sure I had something to you for them before I went on vacation. Never saw that note until today . . . Please advise - Thanks, BJS. 1/5/15 >CAJ - Dana is wanting to travel, but just the Orchestra students. > She also shared this info for her clinic: I have been in touch with a clinician who is interested and available to do a string clinic on Saturday. Her name is Tiffany Chang. She may be reached at outatime123@gmail.com or 440 985-8020. We did not discuss fee. > She also said 40 students and 4 adults for her trip. BJS updated the number on Bible screen and Status Schedule. > BJS asked CJ to schedule GTM for anytime next Tuesday, 01/13/15. > CJ, please see if they have a required charter company list and if so, we need a copy so we know who to get quotes from. 1/7/15 >CAJ - Our head of Arts Dept for Baltimore City Schools says"Woodlawn" is a good choice for a bus company for an out of town trip. Thank you Dana 1/12/15: > BJS sent GTM invite - Dana: 1. Please join my meeting on Tuesday, January 13, 2015, beginning at 11.15AM, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 600-697-733 and then click CONTINUE. 4. If you are asked for a Meeting Password, it is Boston (with a capital B). This may not be required. 5. Dial the Conference Call Number: 1-646-749-3131 6. When prompted, enter the Access Code: 600-697-733. 1/12/15: > BJS completed IOG and made a few preliminary attachments. > JM, please send CQR to charter companies you have attached. > HMS, please make the remaining attachments and calls as needed. > GTM is tomorrow at 11:15AM so I need to be able to get the rates run and off to Christi this afternoon. Thanks! __x__ JM __1-12-15__ __X__ HMS ____ 01/12/15: > BJS ran rates and then sent to CH for PTP prep and then PP prep. 01/13/15: > BJS and CJ met with Dana via GTM. > As soon as she saw the IOG she said it would not work as she had discussed the fact with CJ that they could not leave until 12noon on Friday due to testing. Friday would be just a travel day. > With this development, reviewing the remainder of the PP was relatively futile. > BJS sent her a copy of the PTP Pack based on the PP and she is going to share that with her Principal and see if there is any possible movement on the departure time. > She really wants to keep BMG and actually liked the Boston Conservatory Opera Orchestra and Institute on Saturday evening, since BSO was actually in NYC at Carnegie hall over her dates. > Wants to keep the BMG and BJS spoke with the theatre and there is a Saturday matinee at 2PM. > Can fore go the NE Aquarium if something has to be deleted. > Also discussed a 10:30AM departure on Friday so they could have a bag lunch en route w/o a stop and then get to Boston in time for a quick dinner and then BMG on Friday night. > Wants to possibly add a performance opportunity at the JFK Presidential Library - time TBD once we know when she can leave. > Wants to see a 55-passenger quote from Woodlawn, so JM, please let them know that this is the rate we need to see. If they;d decide later to go with them and a 47-passenger is all they want, we know the price will be about $300 less for the smaller coach. > JM, even though this may change a bit, continue to pursue the missing charter quotes based on the IOG as provided with the CQR. Once we see all the rates we are goin gto get, we can approach whichever charter company the group selects for a revised rate. > At the moment, until we hear back from Dana, thing are in a bit of a holding pattern. _x___ JM _1-15-15___ ____ HMS ____ 1/23/15 >CAJ - Message from Dana - Hi. Were you able to get an estimate from Woodlawn? I thought we were waiting for more quotes from bus companies. I have spoken with my principal, but did not have final estimates to give him. I would like to get a decision made today. Thanks for any information. Dana 1/27/15 >CAJ - Dana said that she is trying to get a reply from her Principal. She has an assistant trying to get answers for her today while she is working at her other school. CIndy 1/27/15 >CAJ - Update - 1:30pm - If it helps, it turns out that April 17 is a PD day! We can leave early in the morning, and use the plan as you originally had laid out. Still waiting for last ok from Mr. Nick.. DG 1/28/15 >CAJ - Update - We have approval from the principal. I am now asking for commitments from enough parents for fundraising and chaperoning to proceed.. I may not know details for a couple of days (especially in terms of exact numbers of students and chaperones). Just making sure you got my email about the early departure time on Friday.. We can leave any time after 6 a.m. 2/4/15 >CAJ - Dana said that she will have her total numbers of students that want and can go on the trip Feb 6. I have given her the dates in the system for deadlines. I told her I would let you know that she is wanting the contract, but will have true number on Feb 6, so we should probably wait before we send out a contract until we know for sure. 2/8/15 >CAJ - Dana has her numbers 27 confirmed students, and 11 chaperones, not counting myself. So 12 adults and 27 students - she is ready for her contract and understands the time and date constraints. 02/09/15: > CJ, we need to know her charter choice, in order of preference. Please have her number them 1 - 3. Here are the companies that had availability last month when we first met with her. I will call these in the order she gives us, until I find one that still has a coach. - Adventure by Dawn (56) $4,224.00 - Academy Bus (55) $4,824.00 - Woodlawn (55) $5,730.00. The following companies were SOLD OUT: Hunt Valley / Gunther, Dillons and First Priority. Please advise ASAP so we can get her contract notebook out to her ASAP. Thanks, BJS. 02/09/15: > BJS adjusted numbers on Bible Screen and Status Schedule to 40 (28 + 12). Made the comps just One (1), but made it a SINGLE comp for the Director. > IOG can stay with the times as we presented originally since they can depart the school at 7AM. > HMS, If we need to remove something to make room in the Itinerary for an INSIDE Performance for the 27 piece orchestra, the New England Aquarium is expendable. > BJS sent asked CJ for the group's charter choice, in order of preference. Once we have it, BJS will call for charter contract. > As soon as we have their charter under contract and a performance location secured - we have got to get this group their Contract Notebook. Hopefully in the mail NLT Wednesday, 02/11/15, so please review and proceed all as needed. Thanks! _DNA_ HMS _DNA_ 02/09/15: > Per CJ, she had no idea she would have to have money to us so quickly and she hasn't even started to fund raise. She only had verbal commitments from the kids and parents, no deposits. > HMS, this is never going to happen, so please review and CANCEL all as needed. > BJS canceled Hotel with Ninffer at BMG and there was never a bus contracted as she never made a charter choice. ____ HMS ____
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