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General Trip Information
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Wed Jan 14, 2015
Trip Name
Manassas Park High School Band and Choir-Williamsburg, VA-05-01-2015
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Manassas Park High School Band and Choir
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Trip Notes
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( E-Mail Corporate )
Manassas Park High School to Williamsburg, VA 145 Miles - 2.5 hrs non-stop 11/5/14: > CJ spoke with Kristen after we received RFP through website yesterday afternoon. 1)Music in the Parks Band has 70 students and Choir has 80 (that will travel) 10 overlapping students. 2)Meal stop in route 3) Pizza party at the hotel first night 4) Hotel with security and breakfast 5) Meal Vouchers for Bush Gardens 6) Depart Saturday once park closes for school. Ok - Kristina advised me that Ben left teaching all together and is in the family business conducting trains. She said the new band director did a quick quote on Music in the Park website and this company quoted him $275 with bus for the Double Tree Hotel, pizza at the hotel, Music in the Parks, Busch Gardens and meal vouchers at the park. She told him that she wants to use CCIS Travel and that his quote is fine for the school board, but she rather use us for the trip and her budget is $200-300.00 with bus for this weekend trip. She said they first had them in a seedy hotel and she was very upset about that and told him that she was contacting us since she has used us in the past and was happy. I did advise her it would take two weeks on a proposal, and asked if that was ok, and she said the sooner was better, but she would wait. 11/10/14 >CAJ - Just received an email from Kristina asking for a Fri Deadling per her school admin office for this trip on a proposal. 11/13/14: > BJS selected Hotel, made all attachments and sent CQRs to 7 charter companies. > BJS ran rates and then sent to CH for PTP prep. > We are $30 less than the rate she received from Music in the Parks and we included one additional meal, as well as the iPad, Group Travel Video, and so much more! She should be pleased. > WE will be able to have something to her tomorrow (11/14/14); although, it may not include the bus quotes . . . 11/13/14 >CAJ - Thanks! 11/14/14: > BJS em'd PTP Pack to Kristina - Kristina: Attached please find the Pre-Trip Planning Proposal for your group’s up-coming trip to Williamsburg. This proposal is based on the information you shared with Cindy last week. Your careful review is very much appreciated. As you will see, Friday evening Concert Performances are an option on this particular weekend, so it will free up more time at Busch on Saturday! For this reason, rather than a meal stop en route on Friday afternoon, I figured we’d include a Subway Boxed Dinner so you will arrive Williamsburg in the late afternoon and have sufficient time on Friday for your evening performances. If you’d prefer Saturday performances, we’d be happy to make that adjustment. We have exhausted quite a list of charter companies and only two had coaches available as of this morning. Not only are coaches at a premium, but so are the rates for the few companies who have coaches left. The law of supply and demand tells them that they can pretty much charge whatever they want for the few remaining buses, since it is an incredibly busy time of year. If you have carriers other than those whom we have already contacted, that you would like us to request quotes from, please advise ASAP so we can send them a Charter Quote Request. If you already have coaches secured for the trip, please advise as well, so we can stop our search. Thank you again for the opportunity to be of service to you and your group. I hope you are pleased with what we have prepared and as you know, we can always make any changes you may require in order to better meet your group’s needs. Should you have any questions or concerns, please call Cindy directly at 571.437.5723. I would also ask that you advise Cindy as to your intentions for this trip, for we are holding space at the hotel for your group and it is important that we maintain a fair and professional relationship with all of our customers and vendors. Sincerely, BJS. 11/14/14 >CAJ - Called school and cell phone and left messages on both. 11/24/14 >CAJ - Spoke with Kristina and she said that on her trip the total is $275 with bus and in our notes it did state $275 with bus. Our quote came to $245 pp for quad but bus added around $85pp more and that price is around $330 pp quad for her trip. Her school board said that they have to go with the lower price trip. She is sorry and said that if she would have done this sooner the bus and rooms may have been closer to the other companies price, but $330 pp for trip and bus is too high for her school board folks for Williamsburg. 01/13/15: > Cancel everything - not traveling with CCIS! ____ JM ____ ____ HMS ____
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