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General Trip Information
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Tue Feb 17, 2015
Trip Name
Arundel High School Music Department-New York, NY-04-23-2015
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Arundel High School Music Department
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Washington, MD
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Washington, DC, DC
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X, PA
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
From Gambrills, MD 21054 to New York City 207 Miles / 3.5 hrs non-stop 11/3/14: CJ spoke with Client - 1) New York City - Want Proposal by Nov 10 2014 For a GoToMeeting at 4pm Please. 2) Has always done travel on his own DYI - and compared notes with Eric Kilby at Meade and saw that he was getting more in his trips then he was doing DYI trips. So decided not to do all the headache work and allow a good travel company that Eric told him to use. Has received all the emails and postcards and flyers too he said. 3) City Tour, Musical or Concert, FAO Swartz, China Town, MOMA. 4) We are looking to have our groups perform in NYC and view a fantastic performance. They would consider Stomp for their show. 5) string is 25, Jazz Band is 18, Concert Band is 50 (cross overs 12 from Jazz to Concert, and 1 from Strings to concert band and 2 from Jazz to to Strings.) Chamber Choir is 18 and Concert is 40 (all Chamber is in Concert) Would like all groups to preform. They do not want a Festival nor any workshops on this trip. 6)Transportation, Like Dillon and Gunther but want quotes from others too. 7) Budget - All meals included, NJ hotel is fine, trying to keep as close to $500, but understands will closer to $550-600 8) Has always done DYI - Eric told him to use us since he was tired of doing it himself and has no parent to assist with the trip. 11/3/14: > BJS sent GTM invite to Ian and CJ - Ian: 1. Please join my meeting on Monday afternoon, November 10, 2014, beginning at 4:00PM, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 343-954-213 and then click CONTINUE. 4. If you are asked for a Meeting Password, it is New York (with a capital N and a capital Y). This may not be required. 5. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone. Dial +1 (571) 317-3122 Access Code: 343-954-213 11/6/14: > BJS completed IOG and we are still awaiting hotel options from BMG - they are having difficulty getting something from our usual properties. > JM sent out CQRs to multiple companies due to the business of this weekend. > JM made attachments. > HMS, please review and proceed as needed, for we need to get this to Christi over the weekend as she has to do a PTP and PP for our meeting with the client on Monday afternoon at 4PM. Thanks! ____ HMS ____ 11/8/14: > BJS sent to CH for PTP & PP prep. 11/10/14: > Ian accepted invite and BJS replied with the BSSF Packet. 11/11/14: > Rec'd BSSF from Ian. > HMS sent on to Alyssa. > Of their 6 choices, Phantom was the only one close and it would incur a $10 surcharge - all of the others were either sold out or way too expensive. > HMS shared info with CJ for direction on how to proceed. 11/13/14: > HMS received EM from CJ with another list of shows to try to see if they can fit within budget. HMS is sending to Alyssa to see what she can get price wise. > Per HMS, John's Pizza is available for lunch in place of Bubba Gump's; however, it would be $15 additional pp. This is really expensive for a Pizza Buffet. > CJ, please share the John's Pizza info with Ian and get his direction on how to proceed - make the change or keep Bubba Gump? 11/13/14 >CAJ - Sent word to Ian about lunch. 11/14/14 >CAJ - Ian is good with Bubba Gump for lunch. 11/21/14: > During the GTM, BJS updated IOG - wanted Met Museum of Art instead of MOMA. > Met is $2 more pp than MoMA. > Jersey Boys has come in at $56 pp and we had allowed $75, so between the 2 changes, net gain to group is a savings of $14pp, so BJS updated rates in system to reflect a decrease of $14pp across the board. > BJS updated PTP to PTP Revision 1 and sent files to CJ so she can share with Ian for his final approval and Go To Contract. 11/24/14 >CAJ - Called Ian's cell and left a voice mail, also sent him an email. Will call again on Friday on his cell. 12/3/14 >CAJ - Ian is ready for his contract please. 12/8/14 >CAJ - I think we will do the NBC Studio tour. We are also ready for contract so we can begin to set up the payment schedule. Thanks! Ian Burns 12/14/14: > BJS was completing update for contract and realized that Client wants to ADD NBC Studio Tour, but cannot confirm at this time as it is closed for renovations until mid-2015. Re-opening date has not yet been announced. > BJS marked INACTIVE for the time being and we will not include in contract or rates. > Rates and all paperwork will reflect PTP Rev 1 as presented to client on 11/21/14. > BJS sent to CH for K prep. 12/15/14: > BJS emailed CN Packet to CJ so she can send along to Ian. > JM mailed CN. > K and TPL due 12/23/14. > First $ due 01/15/15. > HMS, as this has gone to K, please review and proceed as needed. ____ HMS ____ 1/2/15 CAJ> Sent email, and left vm at school. 1/5/15 >CAJ - left another vm at school. 1-5-15 >Rec'd signed contract 02/13/15: > BJS called Ian on his cell to get trip status update. > He said he has had a tough time getting to speak with Cindy . . . not sure what that is about. > Glad I called, fro he has less than 40 pax who have paid for NY trip and I ghuess he was just figuring he wouldn't go. NOt sure when or if he was ever going to tell us! > BJS told him that even if CJ was busy and hard to get ahold of, our 800 number is everywhere and it rings right to my desk, so he needed to tell someone. > Explained that we will need to review everything and see what may be owed on the now canceled NY trip. > Talked about some other options for this Spring and we had a heart to heart and he now realizes this is not going to happen. > Discussed Disney trip for December 2015. > BJS asked him to send cancellation notice in writing and specifics for Orlando trip in December and we will see how this all works out. > Rec'd EM from Ian - Thank you Bryan, At this point Arundel High School will need to cancel their trip to New York City on April 24th, 2015 due to a lack of payment and requisite students for the music program to fund and staff our program's performances and bus costs. In lieu of this performance trip, we would like to instead contract a trip to Orlando, FL departing Gambrills, MD on December 2nd, 2015 and returning the evening of December 5th, 2015. It is our intent to participate in the Disney's Performing Arts On Stage program with a Band, Choir and String Orchestra. The trip will be comprised of approximately 75 students, 12 Chaperones and 2 Directors. We would like to initially plan for an All-Inclusive Package, off-site, with a suites style resort and sextet rooms for the students. > As NYC is now canceled, please review and cancel all as needed, asking for refunds as needed. If there is anything we cannot get refunded, please advise ASAP. BJS took care of hotel and bus. ____ HMS ____
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