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Thomas S Wootton HS Music Dept.-Orlando, FL-01-15-2015
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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OR
Number of
PAX
Youth
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Thomas Wootton HS to Orlando = 876 miles / 15 hrs non-stop 9/24/14: > CJ and MVS met with Carolyn - 1) Martin Luther King Weekend 2) Disney - Workshops and Band to do a Parade 3) Off Site Hotel 4) Please secure charter choices 5) Workshop for: > Band 60 > Orch 40 > Jazz 18 - understand 25 min. > Choir 30 > Guard 10 - understand 25min and might not get anything for them. 6) All meals included - and wants coupons for lunch with extra for drink and ice-cream in the afternoon. 7) Budget - $800 with bus. 8) All parks, Planet Hollywood, any other fun group diner for another night. 9) Understand she needs to get on all the paperwork asap! 10/2/14: > BJS completed IOG. > Hotel selection has been confirmed as the Embassy Suites LBV South. > BJS added Disney PAOS attachment as well as Workshops. > JM, please send CQRs to your DC area regulars including Atlantic Coast, Adventure by Dawn, Hunt Valley / Gunther, Chariots for Hire, and a few more. > Please make remaining attachments and then return to BJS so he can run package rates. Thanks! __X__ JM _10/2/14_ 10/2/14: > BJS completed attachments and then ran rates. > Will send PTP to CH as soon as we have a few Charter Quotes back in. > PTP should be ready to go to client 10/4/14: > BJS did not include Planet Hollywood as the time required for the number of clinics and the performance would not permit it to be a good fit since it requires transportation to get there and a set reservation. > Used $15 Disney Dining Cards for lunch each day and they can buy with them what they want and then used the more expensive Disney Meal Coupons for Dinners, including Dessert. > BJS sent to CH for PTP prep. NO PP required. 10/6/14: > BJS completed PTP Pack, then scanned and emailed to client - Carolyn: Attached please find the Pre-Trip Planning Proposal for your group’s up-coming trip to Orlando. The proposal is based on the information you shared with Cindy a week or so ago. As you will see, we are awaiting receipt of a few more charter choices; however, if you’d like to use any of the three we’ve included, I would encourage you to do so, for their rates are quite fare and some companies are already sold out over this holiday weekend in January. In addition to the proposal, I have also attached a Disney Performing Arts On Stage Application Packet. Please complete an Application for each group participating in either the parade or workshops and return to my attention at your very earliest convenience, along with the required supporting materials. Cindy will follow up with you tomorrow to see if you would like us to make any changes; otherwise, we will get you your Group Leader’s Handbook this week. As your trip’s dates are just 90-days away, time is obviously of the essence. Thanks Carolyn, as always, we look forward to working with you and your students! Sincerely, Bryan J. Stevenson. 10/7/14 >CAJ - Sent All bus quote to CAroylnn. Thanks Jude! 10/9/14 >CAJ - sent the remaining bus quotes to Carolyn. Thanks Jude! 10/9/14: > BJS sent EM to CJ - Please try to get some answers from Carolyn on Friday – I realize she has only had her Proposal for a few days, and I also realize she didnlt get us the information until two weeks ago. The hotel (and CCIS) is really getting anxious since the trip is 90-days out and we have nothing definitive. Thanks, BJS. 10/9/14 >CAJ - Vm, emailed and text Carolyn - she said she has not had time to look it over, Told her we needed her ok and bus options by Monday. 10/13/14 >CAJ - Sent Carolyn a reminder about her trip. Will call her later today. 10/14/14 >CAJ - Called Music Department at 0710 this morning - first bell is at 0720. Got VM, Sent Text and email. 10/14/14 >CAJ - Spoke to Carolyn this morning, she said she would give us charter choice and trip input today. 0800 10/20/14: > Per CJ, she called HS and her assistant said Carolyn told her to tell Cindy that she was going with another company! 10/22/14: > BJS sent Em to Carolyn asking for her to give me a call so we could discuss why she decided not to travel with CCIS. 10/27/14: > BJS called and LVM for Carolyn, again, trying to find out why she selected another company. 10/27/14: > Please review and cancel all as needed. BJS already canceled the hotel. ____ JM ____ ____ HMS ____
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