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General Trip Information
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Fri May 06, 2016
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Freeman Optional School Band and Orchestra-Atlanta, GA-04-16-2015
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OR
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PAX
Youth
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Escorts
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Start
Date:
Time:
End
Date:
Time:
Contract
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Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Memphis ---> Atlanta 374 miles / 6.5 hrs non-stop Memphis is Central Time Zone and Atlanta is Eastern. 9/19/14 > SN spoke with Andrew Knote this afternoon regarding an upcoming trip to Atlanta with the band and orchestra > April 16-19, 2015 > 50 students + 5 adults = 55 total PAX > Leave late 4/16 and arrive early morning on 4/17 > During the day, they would like to do any of the following (in order of importance and preference) * MLK Civil Rights Center * Coca Cola Factory * Aquarium * CNN headquarters * can they drive by the CDC? (not sure why they wish to do this) > 4/17 evening - Atlanta Symphony Orchestra > 4/18 - Six Flags - Music in the Parks > 4/19 - leave in the morning > Proposal needed by 10/3 10/3/14: > BJS completed IOG and made MITP Reservation. > Hotel is the Wyndham Atlanta Galleria. > JM, please send CQR to these companies in TN - Callahan, Crown Coach, and Grayline of Nashville. > JM, please make all remaining attachments and then send along to HMS so she can make the required calls (ie: HRC, Atlanta Symphony, etc.) and then I can at least get the their Package Price completed over the weekend and pass along to CH for PTP and PP prep.weekend. __x__ JM ___10-3-14_ __X__ HMS _10/13/14___ 10/3/14: > SN, please contact Andrew to schedule a Go To Meeting for his group's PP presentation. Make it next week, sometime after Tuesday. I am free anytime W, Th or F - remember, they are in the Central Time Zone, so make sure you are both clear on exactly when we will be meeting. > Also, I completed his MITP Application in order to make certain space is reserved for their ensembles. As you did with George at Shaler, please review this with him and then I can make any required changes. Remember, he is a new teacher, so you should go through this with him as opposed to just emailing it to him. A lot of hand holding is good! __x__ SN __10/5__ 10/3/14: > SN sent Andrew an email since his VM box is always full 10/6/14: > SN LVM (he emptied the mailbox!) 10/9/14 > SN LVM 10/10/14 > SN left text 10/13/14: > BJS sent to CH for PTP prep. 10/14/14 > SN called main office at the school, no answer when put through to Andrew, LVM. 10/15/14: > BJS sent to CH for PP. > SN LVM on Andrew's cell # 10/20/14 > SN sent confirmation EM to Andrew for this Wednesday's meeting. 10/27/14 > SN met online with Andrew to go over his PTP. Everything looks good on his end, but he needs to select a charter company. Board meeting is tomorrow night. 11/3/14: > Per SN - charter choice = Crown. JM, please secure charter K. > Needs to see rates with comps at 1 / 10. > BJS ran rates accordingly and updated numbers below, based on 50 - 55 total trip participants, including 5 comps (1 / 10 paid). __x__ JM __11-4-14__ > SN forwarded new rates to Andrew. 11/6/14: > BJS sent EM to SN - Which rates does Andrew want his contract based on, the original rates or the $30pp inflated rates in order to accommodate the extra comps? 11/10/14 > SN received EM from Andrew stating the the revised rates look good and that he will be presenting these to his principal for her final approval. 11/12/14: > BJS sent to CH for CN prep. 11/15/14: > BJS sent EM to SN - CDC is not convenient for a drive by. 12-18-14 >Rec'd Travel Planner Letter and signed contract. 12/24/14: > Rec'd check #3178, $5,000.00. 03/15/15: > BJS sent EM to SN - Any word from this group? Did you call the Principal? Please update the notes in the system for everything you have done – the last notes are from December 2014. . . If you haven’t done so, you need to be sure to speak with someone at the school tomorrow. Have you tried the Band Director, Freddie – he has been a participant on the school’s CCIS trips for years; although, we have never really had any contact with him. Pam always handled things in the past. If you do not get through to anyone tomorrow by 3PM, please call me. Thanks, BJS. 03/16/15: > SN LVM for Principal. > BJS sent EM to Andrew and Freddie - Andrew (or Freddie): I need your help. Stephanie has been trying to get in touch with you for weeks about the Band & Orchestra trip to Atlanta. Our vendors deadlines are now upon us and we cannot continue to work without knowing the status of your trip, final numbers, etc. PLEASE CALL ME TODAY. My office number is 800.432.5095, x:201. If I am not at my desk, my cell number is 724.991.6123. Thanks, BJS. 3-17-15 >Rec'd Final Pax, Hotel Info form, and room lists >JM processed Hotel Room List Packet to include: 8 Q/32 pax 4 D/8 pax TOTAL 12 Rooms/40 pax (36 + 4) _____BJS_____ _____HMS_____ 03/27/15: > rec'd check #3244, $11,584.50. 03/27/15: > BJS emailed Final INV #5791, $4,218.50, along with Bank Request Form. > Made due 04/06/15. 04/21/15: > Rec'd check #3276, $4,218.50. > Account is PIF.
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