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General Trip Information
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Fri May 06, 2016
Trip Name
Liberty High School Music Dept.-New York, NY-03-27-2015
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Liberty High School Music Department
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Trip Notes
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Liberty High School to NYC - 284 miles / 5 hr non-stop 9/9/14: > CJ met with Pay at Liberty HS.Pat wants two options: a one night trip or a two night trip. The One night has 60 students and 15 adults while a two night trip would be 45 students and 10 adults. The two night trip would have all the students do the Back Stage at Radio City Hall, while the one night would not. 1) For the One Night Trip - All meals included - one Broadway Show 2) MET for 2.5 hours 3) Bubba Gump at Times Square 4) Canal Street Shopping and lunch 5) Top of the Rock 6) St. John The Divine Church - Choir just would like to stop in. 7) Circle Line Cruise 8) Time at Times Square 10) all meals included even in route meals. 11) 4 Comps for one over night trip. 12) Budget - $400-500 If Two nights - Budget $600 1) Add - Radio City Music Hall Back Stage for everyone. Charter Options per School Board: - Academy Express LLC 7920 Gainsford Ct., Bristow, VA 20136 PH: 800.322.7733 FX: 888.539.5207 Dena Ennis, dennis@academybus.com - Blue Ridge Coach Lines Inc 9397 Shady Ln., Culpeper, VA 22701 PH: 540.825.7777 FX: 540.825.7412 David Messick Jr., davidmessickjr@comcast.net - Franklin Charter Bus LLC 9550 Franklin Farm Rd., Delaplane, VA 20144 PH: 540.270.9347 Mark Franklin, msfranklin64@yahoo.com - James River Transportation 915 N. Allen Ave., Richmond, VA 23220 PH: 804.342.7300 FX: 804.342.7373 Craig Treanor, ctreanor@jamesrivertrans.com - Pro-American Tours LLC 1195 Emmett Rd., Etlan, VA 22719 PH: 540.923.5095 FX: 540.923.5094 Curt Gausman, curt.gausman@gte.net 9/9/14: > BJS and CJ discussed - going with 2-night option for 55 pax (45 + 10) since we cannot get hotel for just one night. > St. Patrick's instead of St. John since they are NOT interested in a Choir Sing and St. Pats is more convenient. > Fri night B-way Show. > Band & Choir. 9/16/14: > This will be a 3d-2n trip. > JM, please add charter companies to system as needed. > Please send to BMG - 20 DDs, tell them I would prefer Hilton Meadowlands if available. ___x_ JM __9-17-14__ 11/3/14: > BJS completed IOG. > JM, please send CQRs to companies attached. > Please make attachments and updates as needed. HMS, please make calls as needed to secure reservations. St. John the Divine is NOT a choir sing, they just want to stop by and walk through. > BJS needs to get file to CH for PTP prep ASAP. ___X_ JM _11-3-14___ __X__ HMS _11/4/14___ 11/6/14: > BJS sent to CH for PTP prep. 11/7/14: > BJS EM'd PTP Pack directly to Pat and cc'd CJ. 11/14/14 >CAJ - Charter Choice: Ok…Let’s see if we can nail down the 58-passenger bus from Pro-American Tours. 12/12/14 >CAJ Sent soft copy of contract to Patrick also left voice mail at his school and text his cell. 12-19-14 >Rec'd Travel Planner Letter, Signed Contract, and Check #1630 in the amount of $1,00000 1/21/15 >CAJ - sent message to Pat about deadlines. >Rec'd Final Pax Form and Hotel Info. Form 1-22-15 >Rec'd Room Lists >JM processed Hotel Room List Packet to include: 10 Q/40 pax 2 T/6 pax 5 D/10 pax 1 S/1 pax TOTAL 18 ROOMS/57 pax (45 + 12) __X__ BJS _02/02/15_ _____HMS_____ 1-27-15 >Rec'd Check #1633 in the amount of $10,947.00 02/02/15: > BJS emailed and mailed Final INV #5737, $18,424.00 and Bank Request Form for $30 in Meal Credits pp. Due: 02/16/15. 2/24/15 >CAJ - Good morning, Just wanted to touch base with you that I haven’t forgotten about our final payment for NYC. With snow and illness I haven’t seen my kids for a week to collect final payments. We are almost there and will send the final check as soon as we have all of the payments. Thanks, Pat 03/17/15: > Rec'd check #1640, $18,424.00. > Pending no other changes, account is PIF. 3/20/15: >CAJ - emailed Pat and called school but closed on Friday. Setting up trip pre-travel briefing.
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