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Mansfield - North Penn High School Band and Choir-New York, NY-05-03-2015
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Trip Notes
( Print Note )
( E-Mail Corporate )
HS to NYC = 240 miles / 4 hrs non-stop 8/21/14: > DD spoke with Will re: trip to NYC - Will Schlosser band dir. Band and Choir trip any weekend in Apr. or May 2015 lv early Fri. return Sun or Lv later Fri./Sat. return Mon. evening Lion King firm. Performance /workshop would be nice Budget: $200-$400 flexible with dates and times Charter service Benedicts or equal 4 comps 8/21/14: > BJS sent Em to DD - Dave: Mentioned your conversation with Will to Hollie tonight over pizza and she said absolutely no way can we start on this trip without him confirming the dates with his administration. Too many variables (Prom, Testing Dates, End of Year Banquets, Concerts, End of year Track Meets, Award Ceremonies, etc.). He needs to avoid the first few weekends of April and the last two weekends in May. He needs to select a Friday and Saturday from the following and make CERTAIN it works with the school calendar: April 24 – 25 May 1 – 2 May 8 – 9 May 15 – 16. Thanks, BJS 8/26/14: > William Schlosser" <wschlosser@southerntioga.org> wrote: Good Morning Gentlemen, We are looking to take our trip to NYC May 3rd and 4th, 2015. This is a Sunday to Monday. We would like to keep the price in the $250-$350 range and see The Lion King. Thanks, William Schlosser Director of Bands North Penn - Mansfield Junior Senior High School Blossburg Elementary School Southern Tioga School District 9/16/14: > BJS updated dates in the system to match the dates Will provided in his email on 8/26/14. > HMS has already spoken with Disney Theatrical and they can do Lion King on Sunday, > JM is sending to BMG for rooms - 20 DDs for 1 night. > BJS and JM completed IOG and she will send CQRs and make attachments. 09/24/14: > BJS EM's PTP pack to Will - Will: Attached please find the Pre-Trip Planning Proposal for your group’s p-coming trip to New York. Your careful review of this information is appreciated. Dave Dietz, your Account Executive, will follow up with you in the next few days to see if you need us to make any changes. Do not hesitate to contact him in the interim at 717.580.6908, should you have any questions or concerns. Thank you again for the opportunity to once again be of service to you and your students. As always, we look forward to our work with you and your group! Sincerely, BJS. 9/25/14: > BJS sent EM to Will - Will: I trust you received the Proposal Packet I emailed yesterday. Attached are Per Person Bus Coast Charts for two of the remaining charter quotes we were expecting. Please advise Dave (717-580-6908) as to your charter company choice ASAP, for many companies are already SOLD OUT over many of these popular Spring dates. Thanks, BJS. > BJS then sent the following email to DD - Dave: When you make your follow-up call to Will Schlosser on Friday regarding the proposal I sent earlier this week, I am sure he may have something to say about the price of the trip. Nicely remind him that we suggested a Friday & Saturday scheme since show tickets would be less expensive for the Friday night production of Lion King. For example, his Sunday tickets are $115 each, but if he would have taken our advice and went on a Friday evening, we can usually get student discounted tickets for no more than $75. That’s a $40 savings right off the bat . . . Please try to get his charter choice and the Go to K when you speak with him – Make That Close! Thanks, BJS. 9/26/14: > Per DD conv with Client - charter choice Elite. > Wants to explore cheaper option for Mon. AM possible replacement for Disney workshop...wants to know line item price for this(Disney)....another possibility merchandising experience give him some options > Also wondered about sight inspection and how that works, who makes the reservation and whats included. > Told him we would get back. 9/26/14: > JM, please secure contract from, Elite. > If we replace Disney Workshop with Shopping Time, rates would drop by $25pp. As for the shopping time, I would suggest 5th Avenue from FAO Schwarz to Rockefeller Center / St. Patrick's Cathedral. > Site Inspection - once we have the group's signed Contract and Deposit, he can submit the Site Visit Request Form. It would be a one night stay - we pay for the hotel and it is all based on hotel availability. > DD to share this info with the Client and get back to us ASAP if we are to remove the Disney Workshop and replace it with Shopping Time. 9/26/14: > BJS sent EM to Will - Hi Will! I know you gave Dave Elite as your charter choice earlier this afternoon; however, this just came in from Fullington – Per Person Bus Cost Chart attached. They are the least expensive of all the quotes, so please let us know by Monday afternoon if you’d prefer to use them in place of Elite. Thanks and have a great weekend, BJS. 9/26/14: > Per Will, go with Fullington Bus!!! __x__ JM _9-26-14___ 9/29/14: > BJS sent EM to DD - Dave: It appears as if Mansfield – North Penn is ready for their contract, but we need Will’s decision on what they are doing Monday morning. . . Disney Workshop, Shopping Time, Museum, etc. Please get in touch with him and advise ASAP. We have Fullington confirmed as his charter choice. Thanks, BJS. 10/14/14: > Per DD em from Will on 10/6/14, on Monday morning, they want to explore Central Park before their lunch at Dallas BBQ. Thisd will be in place of the Disney Theatrical Workshop. > BJS updated IOG and PTP as contract versions. > BJS updated rate on Bible Screen. Reduced by $25pp since they are no longer doing the workshop. > AS this is going to K, please review and proceed as needed. Thanks! > CN to mail NLT 10/24/14. __X__ JM _10/14/14___ __X__ HMS _10/23/14___ 10/23/14: > BJS sent to Ch for CN prep. 10/24/14: > CN was mailed via USPS 2-3 Day Priority Mail. > K and $ due 11/24/14. 12/23/14: > BJS called DD and LVM - need update . . . where is this group's Contract and Deposit? 1-month overdue. 1/5/15: > Per DD conv with Will - 2014/15: > Had CN since October, and then on 1/5/15, told DD he was traveling with someone else - would not say who. Thought he had emailed us . . . HE DID NOT. > Will said he was unhappy with our trip when he did it 2 years ago (when he was 10 months after trip finally paying his bill). > Scott has never been anything but pleased and gives glowing recommendations. > DD is to call Scott Faust and make sure he is still good with CCIS as last year's trip, when he was in charge, went very well as had the previous trips when he ran them. Only on Will's years does there seem to be issues - on his end - not ours. > JM and HMS, please review and CANCEL all as needed, including the hotel. Thanks! __x__ JM __1-5-15__ ____X HMS 1/8/15____
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