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Fri May 06, 2016
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Hickory High School Choir (VA)-Boston, MA-04-15-2015
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
School to Boston = 590 Miles / 10.5 hrs non-stop Downtown to Hotel = 12 miles / 30 minutes no-stop 7/24/14: > Per CJ conv with Dave Cowell - 1) Boston with 80 students and 10 adults 2) Venture 81 passenger double Decker bus if possible. 3) All meals 4) Historical sites, Duck Tours, Shopping 5) Clinic and Performance vs Festival since budget is $550 6) Budget $550 7) Prefer travel at night from school to arrive next morning. Or have return be driving back at night - which even works best. 7/24/14: > Jude, please call Venture and see if their 81 passenger bus is available and able to do this trip to Boston. I do not yet have an IOG designed, but if you can get the bus held, that would be most appreciated. __x__ JM _7-25-14___ 8/25/14: > Dave would like his proposal as soon as possible. 9/2/14: > BJS completed IOG. > JM, please send CQR to Venture, Newton and Fun Tours. > JM & HMS, please make attachments and review / update as needed so BJS can run rates and get to CH for PTP completion later this week. Thanks! __x__ JM __9-3-14__ __X__ HMS _9/4/14___ 9/5/14: > Per CAJ - Dave is begging for his trip!!!! > All charter quotes are finally in. 9/6/14: > BJS ran rates and then sent to CH for final PTP prep. 9/7/14: > BJS sent PTP Pack to Dave and cc'd CJ. Dave: Attached please find the Pre-Trip Planning Proposal for your up-coming trip to Boston. Your careful review of this information is very much appreciated, as well as your confirming your receipt of this email and the packet attached. I see in the notes from Cindy that you were wanting to consider Ventures’ 81-passenger coach for this trip. Unfortunately, they do not send these particular coaches to Boston as they are unable to maneuver through Boston’s narrow streets with the luggage trailer. That being said, we have included quotes from three companies, including 48-passenger coaches from Venture. Please advise as to your charter company choice this week. Coaches for April are going fast and several companies are beginning to sell-out, so the sooner you can provide us with your choice, the better your chances of getting your preferred carrier. As of 9/5/14, all three of these companies had coaches available for your group. Cindy will follow up with you early this week to see if you need us to make any revisions. If not, we will proceed with your Group Leader Notebook as soon as we have your charter choice. I hope you had a great weekend and that your year is off to a great start! All the best, BJS 9/8/14: > Per Dave, delete the Video. > BJS did so and reduced the rates by $10pp. and updated system prices accordingly. Rates now start at $429-Q. 9/10/14: >CAJ - Dave referred a new school in Bristol TN to us. Will send out a referral form to Dave and also left a VM about Charter Choice and referral. Type in in correct info - should be Mark Collins. 9/17/14 CAJ 9/11/14: > Per CJ - Newton is Dave's choice for charter. But he also said he still needed to look over the trip. 9/16/14: > BJS sent EM to CJ - 1. In this group’s notes it says Dave referred a client in Bristol, TN – if this is the group I sent you about the St. Patrick’s Day Parade in Chicago, that referral came from Mark Collins at Wallace MS. Referral Forms should have been sent to Mark, not Dave Cowell. 2. When you put a note in the system that we need to know about – you have got to EMAIL CORPORATE. (For example, the Hickory HC Choir Bus Choice). 3. Is Dave ready for his contract – if not, what changes do we need to make to get him there? 4. What is the status with the referral for the Band from Bristol, TN and their trip to Chicago? Please advise ASAP. 9/16/14: >CAJ - Newton is the charter choice. Left Dave an email and VM about any changes he needed since he wanted to look over the entire trip before the contract. Once I hear that everything is good - then we can go to contract. 9/18/14: >CAJ - Note from Dave: The only question I have would be the drive. Mapquest says that it’s roughly a 10 hour trip from my school to Boston. Even if you take into consideration a meal stop and a few bathroom stops, I don’t see it taking as long as you have planned. For Thursday morning, Faneuil Hall isn’t open until 10am. Will there be other things to do in the area if we get there early? Should we plan to leave any later in the night on Wednesday? Also, I think leaving at 4pm will get us back Sunday morning FAR before 5am…probably before 4am. I think I’d have some pretty upset parents if that’s the case. Would we be able to spend a couple of hours after Blue Man Group doing some walking/shopping before we boarded the bus for home? Something that wouldn’t add any other features/costs to the trip? If we can push leaving on the bus until 600-630pm Saturday night I think it would end up with a much better return time Sunday morning. 9/18/14: > Via the Delmarva, trip is 587 miles / 10 hrs non-stop and we allow 1 hr for the breakfast stop and another hour for rest stops. (NLT 12 hrs via DelMarVa). > Via I-95, 653 miles / 11 hrs non-stop and the same additional hours per above. (NLT 13 hrs via I-95). > I will have Jude check with Newton, his charter choice, and confirm their route and travel time allowances and then we will adjust departure and return time on both ends of trip as needed. __x__ JM __9-18-14 9-18-14 >JM spoke with Sandy at Newton about travel time to/from and whether we have allowed enough time, and she is going to run the route and get back to me. 9/25/14: > Per Sandy at Newton - they will be going the DelMarVa and 12 hours should be sufficient. 10/9/14: > CJ, please share the following with Dave - 1. Newton will be going up the DelMarVa and the trip is 587 miles / 10 hrs non-stop. We allow 1 hr for the breakfast stop and another hour for rest stops. (NLT 12 hrs via DelMarVa). That being said, I have adjusted the depart school time by 1-hour and made it 10PM. 2. I have added some time follwoing BMG for them to explore the Boston Common, starting point of the Freedom Trail as per his request, it will allow them to get a little later start in leaving Boston and it is free. The Commons 50 acres is pretty much surrounded on all sides by plenty of sites and shopping. This later departure from Boston will get them home on Sunday morning at a much more favorable 6:30AM. > An updated IOG has been sent to CJ and she is to share with Dave and get his approval so we can Go to Contract. > JM, please share the updated Depart School and Arrive School times with Sandy at Newton. _x___ JM ___10-10-14_ 10/9/14 >CAJ - Sent IOG to Dave will follow up on Friday. 10/14/14: > BJS sent EM to CJ - can this go to K??? 10/14/14: > Per CJ, Yes, this is a Go to Contract. > As this is going to K, please review and proceed as needed. CN to mail next week, after we return from Nashville, +/- 10/24/14. __x__ JM _10/14_ __x__ HMS _10/22_ 11/14/14: > Rec'd Travel Planer Letter. > CJ is going to take a copy of the Agreement to her to VMEA and if he comes by the booth, she will ask him to sign it. 11-28-14 >Rec'd contract and check #1130 in the amount of $13,540.00 1-23-15 >Rec'd Check #1147 in the amount of $13,000.00 2-5-15 >Rec'd Room Lists, Hotel Info. form and Final Pax form. >JM processed Hotel Room List Packet to include: 11 Q/44 pax 5 T/15 pax 4 D/8 pax TOTAL 20 Rooms/67 pax (58 + 9) __X__ BJS _2/22/15_ __X___HMS__3/25/15___ 2/10/15 >CAJ - Info from Hollie on Clinic:Cindy, Please give Dave at Hickory HS Choir the choir clinicians contact information and ask him to contact Brett in a week or two. Brett would like to touch base with him. The clinic is going to be held at the Old South Church in Boston. http://www.oldsouth.org/ Brett Abigaña brett@brettabigana.com www.brettabigana.com 02/22/15: > BJS reviewed as K Min was 81 and they have 67. > By deleting the iPad and reducing comps from 2 to 1, we are able to keep rates unchanged. > BJS emailed Final INV #5758, $14,692.00 along with Bank Request Form. made due: 03/13/15. 2/24/15 >CAJ - Bostons Funueil Hall: Hi Cindy, I'm sorry. I've been so incredibly far off my game this year. Here are YouTube links to our Winter Concert from December 18, 2015. Combined Choirs - https://www.youtube.com/watch?v=M3a1iDsJKBM&src_vid=q89dLwxQCzs&feature=iv&annotation_id=annotation_2034343549 Concert Choir - https://www.youtube.com/watch?v=sdXwXZIDqa0 Treble Choir - https://www.youtube.com/watch?v=CroECwWYZ6s Freshmen Choir - https://www.youtube.com/watch?v=q89dLwxQCzs Let me know if I can help with anything else. 03/17/15: > Rec'd check #1152, $14,692.00. > Pending no other changes, account is PIF. 4/14/15 >CAJ - Spoke with Dave today about his trip. They are ready and good to go. Will follow up next week on how his trip went.
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