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General Trip Information
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Fri May 06, 2016
Trip Name
Fitch High School Choir-Nashville, TN-04-22-2015
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Fitch High School Choir
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Trip Notes
( Print Note )
( E-Mail Corporate )
Fitch HS to Nashville = 550 miles / 9 hrs non-stop Nashville (Hotel) to Murfreesboro (VA Medical Center) = 40 miles / 1 hr non-stop Nashville to Pigeon Forge = 215 miles / 4 hrs non-stop Pigeon Forge to Fitch HS = 550 miles / 9 hrs non-stop 6/5/2014 > Craig has outlined his trip to Nashville for 2015 > Leave Wednesday evening and travel overnite > Thursday - Country Music Hall of Fame Johnny Cash Store Third Man Records - make a vinyl recording Ryman Auditorium - self guided tour EVENING - General Jackson Cruise > Friday - Performance at the Mrfreesboro VA Hospital> Opry Mills Opry Land Hotel Grand Ole Opry Evening show > Saturday - DOLLYWOOD THEN HOME > Craig is set on going to Dollywood and thought they could go on the way home and drive through the night. 06/18/14: > Per Kay's direction, BJS emailed and mailed Advance Deposit INV #5618, $5,000.00, due 07/15/14. INV was dated 07/01/14. 06/18/14: > JM, please review the notes above and then send Hotel Room Request to Ninffer and Melissa at Book My Group. Both Thursday & Friday nights will be in Nashville. It isd important to copy Melissa on these requests, for Ninffer is on vacation and will not return until 6/30/14. Thanks! ___x_ JM __6-26-14__ 06/27/14: > Rec'd EM from Craig while on vacation - Dear Bryan and Kay, Hope both of you are well. I met with the Principal Team this week about our 2015 Choir Tour. I was given the go ahead today. Our dates our April 22-25. We would leave the evening of the 22nd and return on the 25th. Just one VA performance in Murfeesboro. Country Music Hall of Fame, General Jackson evening Cruise possibly Thursday night. VA Hospital Perf. on Friday(nothing in stone on that yet). Third Man Records-to make a vinyl recording. Possibly time at Opry Mills and Opryland Hotel. Johnny Cash store and Friday night at the Grand Ole Opry. I would have the kids go to Dollywood on Saturday. Hope this helps on what I would like our kids to experience in the Nashville area. I did talk to my principals about the parcc tests but they are still ok with these dates. Take care, Craig 07/05/14: > Craig texted BJS and asked if he could have his Proposal by July 22. > BJS replied that this would be fine. 7/10/14: > Craig called re: deposit check will be sent once he sends a copy of the proposal to the School Board Office. > Also, wants to add a 90-minute Clinic at Vanderbilt. 7/21/14: > BJS completed IOG based no Carig's emailed list of wants on 6/27/14. > Since he wants to go to Dollywood in Pigeon Forge on Saturday, not really time to do all he wants in Nashville, so BJS did the best he could, got pretty much everything but the Johnny Cash Museum & Store and the Choir clinic (which was definitely optional). > JM, please sent CQRs for 1 coach to Lakefront, Barons, Great Day and Anderson, then pass on to Hollie's desk. > HMS, please make attachments and review / update / add as needed. BJS would really like to get PTP to Craig by end of day Tuesday (7/22/14) if at all possible. There could very well be changes, so I would hold off making a bunch of reservations; other than those that your see fit at this point. Thanks! _x___ JM __7-21-14__ __X__ HMS __X__ 7/24/14: > BJS ran rates and sent along to CH for PTP. 7/24/14: > CH completed PTP and then BJS emailed directly to Craig and cc'd KW. 7/31/14: > BJS sent Em to KW - need update - is he ready for Contract or does he need us to make any changes? Also, what is his charter choice? __X__ KW _7/31/14_ 7/31/14 Per Kay - > Craig wants to use Lakefront again > Only change in itinerary is that he wants students to walk in the Johnny Cash Store, which I understand it within walking distance. 7/31/14: > Rec'd Advance Deposit check #157259, $5,000.00 from school. > INV #5618 is PIF. 8/1/14: > BJS updated IOG to show a brief shopping stop at the Johnny Cash Store after the Country Music Hall of Fame. I am just showing it as shopping time in the system. when it comes to an attachment. We will just type it into the itinerary come spring. > This is going to K. > Lakefront is the Charter Choice, JM, please secure coach. Just yesterday, we received a $5,000.00 Advance Deposit from this group, so JAF can go ahead and make the bus deposit to secure the coach. > JM & HMS, please review and proceed as needed since this is Going to Contract. > CN to mail week of 8/11/14. __x__ JM __8-1-14__ __X__ HMS _8/18/14___ 10/22/14: > Rec'd check #157993, $7,543.00., this is the 2nd check from this group as they sent an Advance Deposit in the summer. 10/27/14: > Rec'd singed K and TPL. 01/27/15: > Rec'd VM from Craig wanting to know if they could perform at Dollywood. > BJS replied via EM that we would check in to this and advise. 01/28/15: > BJS sent EM to Craig - Craig: Hollie spoke with Dollywood this morning and unfortunately, their 3 performance slots for the day have already been spoken for. I am sorry this will not be a possibility. Let me know if you have any other questions, Bryan 01/30/15: > Rec'd check #158802, $11,314.50 02/22/15: > Rec'd EM from Craig - Hi Bryan, Hope you are well. I had intended to fax our rooming list to you this past Friday as well as the other forms that were due. We had school cancelled on both Thursday and Friday so I missed the deadline. I plan to fax the info tomorrow weather permitting. All my tour info is in my office at the high school. On my rooming lists one room will have 5 in it tentatively. A parent wants his son to go but if his son does not achieve all A,s and B,s he will not be allowed to go on the tour. A parent is going with a friend to Nashville while we are there. They will come to our VA Hospital performance. She called me tonight and wondered if she could get discount Dollywood tickets through you? I think that is it for now. Take care. Craig. 02/22/15: > BJS replied - Craig: > No problem on being a few days behind as everyone has pretty much been in the same boat over the past few weeks. > I have sent an email to our contact at the hotel to see if they will allow 5 in the one room. I will advise as soon as I hear back. Do not send your list or forms until I let you know the response from the hotel. > As for the boy with the grade issues, make sure the Mom realizes that if you put him on the room list and count him in your numbers and then they pull him from the trip, there are fees that will still be owed. Please see the Participant Cancellation portion of the Agreement for specifics. > Unfortunately, we do not purchase tickets for anyone other than the actual trip participants. I am sorry. All the best, Bryan. 02/23/15: > Rec'd FPGF, RL & HIF. > K Minimum is 48 > Total Pax = 45 (40 + 5) > RMS / PAX 10 Q / 40 00 T / 00 02 D / 04 01 S / 01 TOTALS = 13 ROOMS and 45 PAX (40 + 5). > As this is below minimum, BJS marked iPad INACTIVE. By making this change, no other changes required. > BJS updated Bible, IOG and Status Schedule accordingly. > BJS sent to JAF for Final INV Prep. > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! _x___ JM ___3-3-15_ __X__ HMS ____ 3/30/15 03/05/15: > BJS EM'd final inv #5770 to Craig, along with BRF. > $4,955.50, due: 03/23/15. 03/17/15: > Rec'd check #159171, $4,955.50. > Pending no other changes, Account is PIF.
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