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General Trip Information
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Tue Jul 01, 2014
Trip Name
Bishop McNamara High School Music Department-Myrtle Beach, SC-04-15-2015
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
HS to Myrtle Beach, SC = 442 miles / 7.5 hrs. non-stop 5/30/14: > BJS and CJ met with Tony and Francine Harding at the HS. 1) He is leaning toward Myrtle Beach, but will also consider Atlanta and Nashville. 2) Notes from meeting: Festival, all meals, Keller Bus Company (of Waldorf, MD) is there company of choice, but wants to see other quotes. This group's buses need to have outlets! 3) 5 Choirs: gospel, concert choir, women, show and jazz 4) 3 concert bands 5) 2 Jazz Bands 6) 1 percussion ensemble 7) 1 Orchestra 8) Will do 2 adults per room. > Typically does 2 nights in thee hotel and travels thru the night in both directions. > Trip cost in 2014 (Chicago) was $565.00 / student quad. Chaperones paid $350. > Trips have NOT been all-inclusive. Chicago did NOT include 2 breakfasts, and two dinners. > Does not like to be in hotel with other school groups. > Performance venue for festival seems to be important, as well as having other groups to compete against. > Hotel to have key packets separated by bus number and ready for distribution when the group arrives. > Hotel to provide room numbers prior to group's arrival if at all possible. > Quads are best for students, not to impressed by suite idea. 9) Adults always pay less then students for the trip. 10) GoToMeeting set for June 24 2014 at 10:00am. > After reviewing past itineraries (Boston in 2013 and Chicago in 2014), they did not actually do much other than the festival. Pretty much everything else was free. Parks, Navy Pier, shopping, pool time at the hotel, etc. They have been buying the Heritage 2-night Festival package at $250pp quad. 6/2/14: > BJS sent GTM invite - Tony: Thank you again for the time you spent with Cindy & me on Friday morning. We are most appreciative of your time and the opportunity you are giving CCIS to earn your business. As I am sure many of your colleagues have pointed out, I know you will not be disappointed. Here is the information for the presentation meeting: 1. Please join my meeting on Tuesday morning, June 24, 2014, beginning at 10:00AM, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 475-790-421 and then click CONTINUE. 4. Dial the Conference Call Number: 1-213-493-0007 5. When prompted, enter the Access Code: 475-790-421. Thanks again and I look forward to speaking with you soon! 6/2/14: > BJS rec'd EM back from Tony - Bryan and Cindy Thanks for meeting with us. If I am correct, I saw that you guys submitted for a session at the Maryland Music Educators conference next year. I am not sure if it was approved but I advocated for you. I got the notice for the meeting . . . .we will talk then. Right now our trip is schedule for April 15/16/17/18/19. WE MIGHT need to change to April 22/23/24/25/26. We are not sure yet but I wanted to give you a heads up . . i will know soon. Just wanted to keep you in the loop. TONY 6/2/14: > BJS replied - Thanks Tony, I really appreciate the support with MMEA as well as the heads upon the trip dates. Since your destination was still TBD, today we started by contacting the various festival companies to see who was offering festivals in Atlanta, Myrtle Beach and Nashville over the weekend of April 17-18, 2015. In addition, we are asking for their proposed performance venues as well as the “attraction / awards ceremony venue”. It was my intention to share this information with you, along with each company’s Festival Only rates, so you could then make an educated decision on the destination. Do you have any idea on when you may know if the dates have to change? We will need to do a new query, if they are changing, so we can then share this information with you and have a destination decision in hand, before we begin contacting all of the other vendors (hotels, restaurants, attractions, bus companies, etc.) to confirm rates and availability for your group. Please advise as soon as you have dates confirmed so we can keep the ball rolling. Thanks again and all the best, Bryan 6/2/14: > Tony replied - I will keep you posted. I just wanted to let you know. There is a SLIGHT possibility that our spring break would move, which would affect our trip. I will know more soon and will keep you posted. It might be as early as tomorrow. Tony 6/2/14: > BJS replied - Fantastic, thanks Tony. I will hold off putting the festival spreadsheet together until I hear from you. Have a great evening, Bryan. 6/2/14: > Tony replied - If you don't hear back from me by Thursday - feel free to email me back. I am thinking that we can proceed with the original date. I think it will be highly unlikely that it will change . . . but maybe. TONY 6/2/14: > BJS replied - will do :-) 6/4/14: > Tony confirmed via EM - dates are good as planned. 6/13/14: > BJS sent Destination / Festival option EM to Tony - Hi Tony! Per our correspondence last week, I have completed and attached a report on the destinations and festival companies you are considering for your Spring Trip. This report includes each company’s “festival only” package rates for both students and adults, as well as their performance venues and the included attraction. By the way, while I was putting this together, I realized how closely the “included attractions” resembled one another from company to company, yet the festival only package rates had quite a significant disparity. For example, when comparing Festivals of Music to Heritage in Nashville, the difference between the two company’s student rates is $60 / student. With 200 students, that’s a difference of $12,000.00 to your school’s bottom line. I guess it makes one take pause to ask, is one company’s festival really $12,000.00 better than another? Keep in mind, it makes no difference to us, for we are happy to work with whomever you select, but I was surprised when I did the math and thought I’d share it with you for your consideration. If you could, please review this information carefully and use it to make your destination and festival company decision. Please advise as to your decision on Monday, that way we can complete your group’s proposal and confirm availability of all arrangements prior to our next meeting on the 24th. Thanks again for this opportunity and I look forward to our continued work together!
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