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General Trip Information
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Fri May 06, 2016
Trip Name
Boardman High School Choir-Virginia Beach, VA-04-23-2015
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OR
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Boardman to VA Beach = 500 miles / 8.5 hrs. non-stop 5/23/14: >Met with Linda Smrek. Wanting to go to Virginia Beach next April. >Wants Barons Bus Line again and Student Watchers. >Price range $600-$625. >Looking for a performance, possibly V.A. Hospital. If so I told her I would help her with a contact at the Hampton V.A. in Norfolk. >If possible would like the Spirit of Norfolk if still running. >Would like a show or I mentioned the William and Mary workshop we did and she really liked that idea. >Of course beach time >All Inclusive 06/04/14: > BJS emailed and mailed Advance Deposit INV #5616, $4,800.00, due 07/04/14, per Linda's request. 06/04/14: > BJS sent EM to Kay - > What time does she want to leave school and what time does she need to be home by? > Does she want to do a festival / competition? __6-12-14__ KW ____ 6/6/14: >. BJS was trying to send hotel request to BMG and we still don't have the answers we need to proceed, so BJS sent another email to Kay. 06/09/14: > Rec'd check for Advance Deposit,$4,800.00. 7/25/14: > Per Kay, Linda says - We Xare not able to leave until after school on Wed due to testing. So...we could leave anytime after 3:30 pm or eve anytime on Thursday which means we could return on Sunday. > We have options. Also, no festival,or contest this year, so a clinic at William,& Mary would be great! 7/28/14: > BJS completed IOG and JM sent out CQRs and then made the attachments as able. > HMS, please review and update attachments / rates as needed and advise BJS when complete. I need to run rates and then get this to Christi so she can complete the PTP. Thanks! ___x_ HMS __8/1/14__ 9/3/14: > BJS completed rates and sent to CH for PTP. 9/4/14: > BJS sent PTP Pack to KW so she can share with Linda. 9/5/14 >Shared the PTP pack with Linda today. She is happy with it but not sure about leaving Thursday. She is waiting for School Board approval and might want to leave Wednesday. >We talked about how much they were doing and for now is happy with the trip plan. >I would hold off for final plans until we know she is okay with Thurs-Sunday. 9/5/14: > BJS sent Em to KW - wondering why she would want or need to leave on Wednesday. We can do whatever she wants and would always be delighted to make any trip a day longer. Please advise how we are to proceed so we can adjust the bus & hotel contracts accordingly, if the trip is going to be extended. 9*16/14: > BJS sent Em to KW - We need a decision from Linda re: Adding the extra day. Please advise – thanks! 9/16/14: > Per KW - ready for K based on the PTP and IOG as presented - they are not adding an additional day. > JM and HMS, as this is going to K, please review and proceed as needed. CN to mail NLT 9/26/14. __x__ JM _9-17-14___ __x__ HMS _9/30/14___ 9/30/14: > BJS sent to CH for CN prep. 10/14/14: > Rec'd signed K and TPL. > As this is now UNDER CONTRACT, please review and proceed as needed. We rec'd an Advance Deposit on 6/9/14. Thanks! ___x_ JM __10-20-14__ _X___ HMS _10/30/14___ 10/22/14: > rec'd check #119130, $6,936.00. 1-23-15 >Rec'd Check #120471 in the amount of $10,132.50 3-5-15 >Rec'd Room List 3-6-15 >Rec'd Hotel Info form and Final Pax >JM processed Hotel Room List Packet to include: 11 Q/44 pax 2 T/6 pax 1 D/2 pax TOTAL 14 ROOMS/52 pax (47 + 5) __X__ BJS _03/06/15_ __X___HMS_3/27/15____ 03/06/15: > Group is within K minimums, so no changes required. > BJS emailed Final INV #5774, $7,379.50, along with BRF. Due: 03/23/15. 03/20/15: > Rec'd check #121308, $7,379.50. > Pending no other changes, account is PIF. 04/17/15: > Rec'd EM from Linda - Bryan: I received my packet today. I am confused about the meal voucher? As per Marty & my original conversation, I asked that he deduct the total of meal vouchers from the total cost of the trip. The itinerary nor the bill did not reflect our conversation. I did receive 2 empty envelopes stating that there should be meal vouchers? Will I be receiving a check to cover this? Please explain... Thank you! 4/17/15: > BJS replied - Linda: We did as you asked and did not charge you for the two $10 Meal Credits. A credit in the amount of $1,040.00 was deducted from your group’s final invoice (see attached – I have highlighted the deduction). Please disregard the two envelopes. Give me a call if you have any questions. Thanks & Happy Friday, Bryan. 4/30/15+: > BJS emailed Linda - Linda: Earlier this week we received word from the Sheraton Oceanfront that Allan Pavalko (one of your male chaperones) was supposed to have a single room and the hotel accommodated this request. We have since sent payment to the hotel for this change. I apologize for any confusion, for when we processed your room list (attached), we saw the three adults male chaperones numbered 1 – 3, so we interpreted that as a Triple Package for all three gentleman and billed your group accordingly. In reality, your male chaperones ended up with two (2) Double Packages and one (1) Single Package. The difference in cost for this configuration is detailed below. ORIGINALLY BILLED ADULT MALES 3 Triple Packages @ $525 each = $1,575.00 ACTUAL 2 Double Packages @ $5959 each = $1,190.00 1 Single Package @ $825 = $ 825.00 TOTAL = $2,015.00 DIFFERENCE $2,015.00 less $1,575.00 = $440.00. I will be emailing an invoice for this amount. Please let me know if you have any questions and remit payment at your earliest convenience. Thanks, Bryan. 4/30/15+: > BJS emailed iNV #5808, $440.00, due 05/22/15. 06/01/15: > rec'd check #122311, $440.00 - Account is PIF.
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