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Fri May 06, 2016
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Academy of International Studies Choir and Ceremonial Guard-Washington, DC-05-08-2014
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Academy of International Studies Choir and Ceremonial Guard
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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Washington, DC
Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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X, PA
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OR
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PAX
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Time:
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Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
210 Miles / 3.5 Hours non-stop (but plan on NLT 4 due to traffic) 12/4/13: > CJ got specs from Group Leader and explained that it would be next week until done since BJS is off to NYSSMA tomorrow morning. 1) Budget under $500 per person 2) Thursday - National Mall, Wash Memorial, Capital, Diner at Hard Rock. 3) Friday - Museums, Air and Space, Science, Union Station for lunch, Navy Yard Tour, Baltimore Orioles Games and diner at game. 4) Naval Academy Tour, Harbor Cruise, lunch and home. 12/10/13: > BJS sent Specs to BMG. 12/12/13: > BJS completed IOG on 12/11/13 and shared with CJ for her review and approval. > BJS made attachments. > JM, please sent CQRs to Venture, Fun Tours, and Newton. > JM & HMS, please work together to review and update attachments as needed. If hotel comes in today, I really need to try and get this to the client on Friday (12/14/13). Thanks!!! __x__ JM _12-12-13___ __X__ HMS _12/12/13___ 12/12/13+: > BJS ran rates and then completed PTP and emailed to Group Leader as well as CJ. > Will send two remaining quotes / PPBCCs as they are received. 12/13/13: > CJ sent PPBCC from Newton, almost $1800 less than FunTours. > CJ spoke with client and he has submitted for approval and is ready for K. > CJ is checking with him on charter choice (still awaiting quote from Venture, but hard to believe it would be any lower than Newton's great price). > CJ is also asking for home address so we can mail K there since schools will be closed during the holiday. > BJS updated IOG to show a hard 6:30 start time for monument tour, so they can do Washington Monument and WWII Memorial from 5.00pm - 6:30pm, after the Smithsonian's close on Thursday, and then have Guided Twi-Light Step On Tour from 6:30 - 8PM and then dinner at Buca from 8 - 9pm. > As this is going to K, please updated attachments as needed and then review and proceed as needed. CN to mail on or before 12/20/13. Thanks! _X___ JM _12/16/13___ _X___ HMS _12/16/13___ 12.16.13 >CAJ - please mail to Ricardo Fuciarelli : 2781 Sandpiper Rd Virginia Beach VA. 23456 12/18/13: > BJS completed the Contarct Packet. > JM, please process per SOP and mail to his HOME ADDRESS (2781 Sandpiper Rd., Virginia Beach, VA 23456) via USPS Priority Mail. > K due 01/15/14 > First $ due: 01/24/14. __x__ JM _12-18-13___ 12.18.13 >CAJ - Sent Ricardo an email that his trip is being sent via USPS to his home address. 01/30/14: > BJS called Cindy to see when she last contacted the GL about this trip - she said two days ago. > BJS went ahead and sent EM sicne we need to know what's happening. Chief Petty Officer Fuciarelli: I realize that due to severe weather you and your students may have had some days out of school over the past few weeks. I am in need of an update on the status of your group’s trip to Washington in May. Your Contract was due in our office on January 15, 2014 and the First Payment was to follow on the 24th. As you can imagine, as your departure date continues to draw closer, our vendors get a bit anxious as we continue to hold space without a contract. If you need some additional time, please just let us know and we can alert our vendors accordingly. If you could please advise Cindy or me of the status of this trip, as soon as possible, it would be very much appreciated. Thanks! 02/11/14: > rec'd signed K via fax. > JM, please process per SOP. > As this is not UNDER CONTRACT, please review and proceed as needed, with CAUTION, for we do not yet have any money from this group. . . __x__ JM __2-12-14__ ____ HMS ____ 2.13.14 >CAJ - sent message to Richardo about change form Post Office to Union Station for lunch. 2/13/14: > BJS sent EM to CJ - They were already going to Union Station for a meal and that hasn’t changed, so instead of the Old PO Pavilion, they are doing Fashion Center with a $10 Meal Credit. Not exactly sure what you told Ricardo, but please make certain there is no confusion. 02/13/14: > BJS updated IOG since Old PO Pavilion is now closed. > Instead, they will be going to Food Court at Fashion Center at Pentagon City with a $10 Meal Credit. > HMS, please update attachments and proceed as needed. Thanks! ____ HMS ____ 3.6.14 >CAJ - spoke yesterday, and are working on RL, HI, FPF. 3.10.14 >CAJ - Richardo said he'll have the forms in asap. 3-10-14 >JM processed Hotel Room List Packet to include: 10 Q/40 pax 2 T/6 pax 3 D/6 pax 1 S/1 pax TOTAL 16 Rooms/53 pax (46 + 7) _03/19/14_ BJS _03/19/14_ ____ HMS ____ 03/19/14: > BJS reviewed numbers and since he is well above the K minimums, BJS gave Richard a Single Comp + a Double Comp instead of 2 doubles as was detailed in the K. > BJS emailed and mailed Final INV #5575, $17,434.00 and Bank Request Form. > Made due 03/28/14. > This is the total due for the trip, for we have not yet received any $$$ from this group. 3.20.14: > Per CAJ - Ricardo is checking with his school, he thought they sent in a check for $2,600, but will find out since I do not see it in the system. 03/28/14: > Rec'd check #1915, $17,434.00, first and only payment! > Account is PIF pending no changes. 4-4-14 >JM reprocessed Hotel Room List Packet to include: 10 Q/40 pax 3 T/9 pax 2 D/4 pax 1 S/1 pax TOTAL 16 ROOMS/54 pax (46 + 8) _____BJS_____ _____HMS_____
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