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Patriot High School FACS Department-Hershey, PA-06-06-2014
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Final Room List
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Hotel Info Form
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Nokesville to Hershey = 160 miles / 3 hrs non-stop 10/21/13: > Carie wants the same as last year - just a new price please > Budget 200-300 all inclusive > Need CCIS to get bus quote > NO hotel security > All meals included > 4 comps calculated in. > Educational Clinic > Amusement Park > We would like to tour Chocolate World - make our own Candy bars > Educational tour of Milton Hershey School > Stay at Hershey lodge (if money permits) > Fine dining experience option > Breakfast, lunch and dinner included. > Can also do off site hotel with breakfast to get a better rate. > Also at Milton Hershey School, looking for an educational class on Friday and fun stuff on Saturday. 10/21/13: > BJS sent EM to CJ - Cindy: > Last year they went on Friday & Saturday. The dates you have in the system for 2014 are a Saturday & Sunday. Is this correct? > Also, last year she started with 50 or so pax and then ended up with 30-something. We had to cancel a lot of the arrangements we made once her numbers came in so low. Does she honestly feel as if she will have closer to 50 this year? I don’t want to plan a trip that she can only afford if they have 50 pax. Better to know now than wait until March like last year. > Let me know what you think - we can talk tomorrow morning. Give me a call at your convenience. Thanks, BJS 10/22/13: > Per Carrie via CJ - She is anticipating about 40-50 students, she wants to fill up one bus. She was wondering if it's easier to add students or subtract? And yes Friday to Saturday, but if Hershey isn't open in on April 11-12 then she will go June 6 -7. 10/31/13: > BJS completed PTP and attached Hershey Park Admission (see notes in attachment). > JM, please send CQRs to Hunt Valley / Gunther, Schrock, and at least 2 or 3 of the typical northern VA companies - see who we sent to last year for this same group and send to them again. > EM specs to Ninffer and Melissa at BMG - I have attached only - but sent no specs, etc. You can mention where they stayed last year as they really liked that hotel, but are willing to consider others! > Make other attachments, including iPad and Group Travel Video and then make calls for updates and rates / reservations. See last year's notes in their 2013 trip for specifics on what they are doing at each place, as this trip is pretty much identical, and hopefully . . . they will get enough folks to go that they will be able to do everything this year. > Thanks!!! __x__ JM _11-1-13___ 11/7/13: > BJS ran rates and the completed PTP (took original 2013 trip PTP and updated since most everything was the same). Just a $4pp increase from last year's rates and some of the bus quotes were actually a few dollars less. > BJS emailed to CJ for her to send along to Client for Charter Choice, Comments and hopefully go to K. 11/12/13: > Per CJ, she may now have a conflict with the April dates, and may need to go in June. She is aware rates would be higher. > Should have answer by end of week. 11/21/13: > Dates have to change. > New dates are June 6 - 7, 2014. > BJS updated Bible and IOG. > BJS sent EM to BMG re: new dates. > JM - please contact Stage Coach and Academy and see if they have a coach for the new dates and see if rates are the same or different. > JM / HMS, please review all attachments and make changes / updates / calls as needed. I know Hershey is more expensive on these dates (see notes in general info for that attachment, etc.). __X__ JM __11-22-13__ ____ HMS ____ 12.13.13: >CAJ - Have sent email to Carie about new dates and contract for this comings spring trip. Also left vm at school this morning. 12/13/13: > Per CJ via client - > June 6 and 7 are the required dates and she is ready for Contract. > Stage Coach is her charter choice, so JM ,please secure the bus. > BJS marked rates on screen at $20 increase since this will cobver the June rate increase. > As this is going to K, please reivew and proceed as needed. BJS to mail CN next week so she has it when she returns from the holiday! > BJS updated dATes on Bible SCREEN AND iog. > ALL SYSTEM DATES WILL NEED UPDATED ACCORDINGLY. Thanks! _x___ JM _12-13-13___ __x__ HMS _12-13-13___ 12.18.13 >CAJ - Sent Cari a holiday card on 12.16.13 12/20/13: > BJS completed PTP K Version and then completed K. > JM mailed to Carie's home address as found in the system. > BJS emailed Packet to CJ and JAF. > K and First $ due: 01/24/14. 02/23/14: > BJS sent EM to CJ - is this trip a go or not? 02/23/14: > Per CJ via EM - > Carie said that with all the days off from school she has not be able to pull this trip together with her group. She has not been able to rally her club for more interest but wants to do it next year earlier in the season when she can get more students. > BJS replied to CJ - Next year we may have to ask for a $500 deposit . . .if they travel it will go towards the trip, if not, it will cover our expenses of planning the trip. > Please review and CANCEL ALL as needed, including hotel. ____ JM ____ ____ HMS ____
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