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Fri May 06, 2016
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George Washington High School Choir-Atlanta, GA-03-27-2014
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Danville, VA to Atlanta, GA = 380 miles / 6.5 hrs non-stop. 10/21/13: 1) Lee Ann would like to do - MLK Memorial, Coca Cola, Georgia Aquarium 2) All meals included. 3) Shopping time. 4) If Six Flags is not yet open then a Midevil Times or some other type of event for the students since their are no Broadway Shows during there dates. 5) She needs a preformance somewhere with an audience if possible. 6) Hotel with indoor pool. 7) 36 passenger bus if possible. 8) Total budget $400-450.00 pp 10/21/13: > BJS completed IOG. > BJS sent Specs to Ramsey at the Wyndham Atlanta Galleria hotel. > BJS made some attachments. > It appears as if Six Flags will be open, based on this year's schedule as they were open every weekend starting in mid-March. > No show, but ASO concert is a Tribute to Marvin Hamlisch, so this will be wonderful fun for choir students! > JM, please send CQRs to Abbott, D and M, Grand, and Sunshine. They only have 30 total pax projected, so if someone has a smaller coach, say 36-passenger, this would be good . . . If price is right! > HMS, please complete and update attachments as needed. > HMS, since the director is requiring a public performance opportunity, can you check with Six Flags and see if they offer a performance opportunity for choirs in the park - they are NOT looking for a competition. Thanks! > BJS hoping to have PTP to client NLT 10/30/13. __x__ JM _10-23-13___ __X__ HMS _10/31/13___ 11/3/13: > BJS completed rates and then sent to CH for PTP completion. 11/4/13: > BJS completed PTP pack and sent to CJ so she can share with Director. 11/12/13: > Per CJ, she will call her today and see where this stands. 12/9/13: > BJS sent EM to Lee Anne asking for status update. 12/9/13: > Rec'd EM from Lee Anne - I apologize for not getting back with you sooner. Yes, we are still planning to go to Atlanta. I have been bogged down with Musicals and Concerts. I think the plan she sent will be fine. I want to proceed to the contract. > BJS sent response - need charter company choice. 12/18/13: > BJS completed CN. > JM, please process per SOP and MAIL via USPS Priority Mail TO HOME ADDRESS (it is in the system from when you sent iPod last year) so she can review it over the Holiday (yea, right!). > K and First $ due 1/15/14 > Forms due: 1/24/14 > Final $ due: 02/17/14. __x__ JM __12-18-13__ 12.18.13 >CAJ - Sent LeeAnne an email letting her know her contract is on it's way. Also sent a holiday card on 12.16.13. 1/15/14: > Lee Anne called and spoke with BJS. > She has the money for the Deposit ($3k) and will send today, but fund raising is behind schedule and she wanted to know if they could move the trip to June. > BJS proposed that rather than changing the trip dates, we relax the due dates and they are fine with that. > K will be emailed today and Deposit check with be dropped at post office. > Revised forms deadline will be 02/14/14, and final balance will be due 03/25/14, two days before departure. 1.20.14 > Send Lee Anne an email letting her know that we received her check. 01/15/14: > Rec'd signed K. 01/20/14: > Rec'd Deposit / First Payment check #1089, $3,000.00. > As this is now UNDER K and $$$ has been received, please review and proceed as needed. __x__ JM __1-22-14__ __X__ HMS _1/28/14___ 02/23/14: > BJS sent Em to CJ asking her to check on Forms that were due 02/14/14. 2-27-14 >JM processed Hotel Room List Packet to include: 3 Q/12 pax 2 T/6 pax 1 D/2 pax TOTAL 6 Rooms/20 pax _03/05/14___ BJS _03/05/14___ ____ HMS ____ 03/05/14: > BJS reviewed numbers as they are below K minimum of 27. > Deleted the DVD. > iPod was already a non-issue since their forms were even later than the extended deadline. > To maintain number, also deleted the two $10 Meal Credits for the two meals en route. They will now be on own. There is still one (1) $10 Meal Credit for the first night's dinner at the Mall and it is still included, so BJS issued credit on the Final INV and included a Bank Request Form with the Invoice. > BJS updated IOG and attachments as needed. > CJ, please let Lee Ann know of the changes we had to make in order to not increase her prices, since they were so far below (25%) their contract minimum. > BJS emailed and mailed Final INV #5554, $7,276.00, due 03/21/14. 3/5/14____ CJ 3/6/14____ ____ HMS ____ 03/20/14: > BJS completed Final Itinerary and emailed to Client. > JM mailed complete packet via FX2-Day for Monday arrival. > JM also emailed Final Itin to HOtel and Bus Co. 03/28/14: > Rec'd check #1092, $5,002.17 + check #50304, $2,273.83, totaling $7,276.00. > Account is PIF.
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