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Wed Dec 18, 2013
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Port Allegany High School Band and Choir-Chicago, IL-04-24-2014
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Toronto, ON, CANADA,
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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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OR
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Final Room List
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Hotel Info Form
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
POrt Allegany to Chicago = 562 miles / 9.5 hrs non-stop 10/9/13: > DD added trip. > GTM set for 3.30PM next Tuesday, 10/15/13. BJS sent invites. > Leave @7:30AM on 4/24/14 > Return 8-9 PM on 4/27/14 > Choir & Band. > Contact-Ken Myers is the choir dir. > Price is most important > Please aim for the $450.00 - 500.00 range. > We are considering other travel companies (particularly one that we have had success with in the past). However, we are very willing to look at other companies if they provide better options and reasonable pricing for our students. > The decision-making process is multi-tiered. First, the band director and I need to "plan" a trip that will be appealing, educational, and affordable for the students (that is where you come in). Then we secure the administration's approval. That is all that is required for domestic travel...if we were traveling out of the country it would have to be approved by the school board. The music boosters assist (actually RUN) all fund-raising...but they simply go along with whatever we decide. Historically, this school district has never denied a trip request, although on rare occasions we have been asked to modify departure dates, etc in order to accommodate other school activities. > Please include breakfast (preferable an all-you-can-eat buffet) and dinner for each day. Per DD, not really interested in hearing about All-Inclusive Meal Plan. > Preferred carrier = Covered Wagon Tours 10/10/13: > BJS completed IOG. > See charter company above and add to system if needed. > Make attachments, updates as needed. > BJS has spoken with Chicago Symphony and seats are reserved. __x__ JM _10-10-13___ 10/14/13: > BJS completed attachments and then ran rates with both FOM and then with a Clinic. > BJS sent on to CH for PTP prep. with notes. 10/15/13: > Meeting was at 3:30 and Ken was a No Show. > BJS sent email . . . 10/18/13: > DD called at times he was available and he would never take 10/21/13: > BJS sent EM to Ken - Ken: I do hope all is well, for I have not had any response to the email (below) which I sent following our appointment last Tuesday afternoon, and I know Dave Dietz has tried to contact you as well. As professionals, we have spent many hours preparing your group’s proposal and would appreciate the opportunity to share with you the exciting plans we have for your trip to Chicago. 10/21/13: Rec'd EM from Ken - Bryan, I am not sure why, but I had the mistaken impression that the "go to" meeting was at 7:30 that evening. I will contact you tomorrow concerning rescheduling. Thanks, Ken Myers 10/25/13: > Ken never called or emails, so BJS sent another email - Ken: Per your email on Monday of this week, I was expecting to hear from you on Tuesday. Are you able to meet with us on Monday or Tuesday of next week? I am available either day, with the exception of a previously scheduled meeting at 3:30 on Monday afternoon. In order to maintain a professional working relationship with our vendors, we have to keep them in the loop as far as your reservations are concerned, so we need to share the presentation with you so decisions can be made and we can continue to move forward. Please advise today if at all possible so I can schedule the meeting accordingly. Thanks! 11/3/13: > Still no response from Ken, so BJS sent another email in a last ditch effort to make him respond. > BJS sent EM to Ken (CD) and Brad (BD) - Ken (& Brad): Can you please advise if you are still planning to go to Chicago? Thanks! 11/20/13: > In a last ditch effort, figuring we might as well show them what they are missing - BJS sent EM with PDF of Power Point Presentation. Gentlemen: I am sorry that you have not been able to find time to meet with us to go over the plans we put together for your group’s trip to Chicago. We spend hours working on these trips and everyone’s time is valuable, so rather than having our work go completely for naught, I have gone ahead and attached a copy of the Presentation we were hoping to share with you. Please take a few minutes to review the information – keeping in mind that all of these arrangements are in place for your group, should you decide to move ahead with the trip. As we cannot hold these arrangements indefinitely, please advise as to your intentions by the end of the day on Friday, 11/22/13. Thank you and I do hope we will be able to be of service to you and your students. As you will see by the information provided, our attention to detail and quality are truly unmatched in the student travel industry. 12/18/13: > BJS marked Canceled as they never responded.
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