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Fri May 06, 2016
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Moniteau High School Band-Nashville, TN-04-10-2014
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington DC, DC
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Washington, D.C., DC
Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Start
Date:
Time:
End
Date:
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Contract
Due
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Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
West Sunbury to Nashville = 600 miles / 10 hrs non-stop (remember time change) 8/19/13 >SM entered trip into system. Mark would like to have a Nashville trip with the following activities to consider: Grand Ole Opry The Hermitage Creekwood Botanical Gardens Dollywood/Gatlinburg Mammoth Cave Country Music Hall of Fame Louisville Sluggers Museum BJS feels that time-wise and within a budget (described as a "Disney budget" for a similar time frame), the Louisville options are not practical. He suggests perhaps adding a workshop or clinic at the University of Tennessee and a performance at the Hermitage. 9/4/13 >SMN spoke to Mark regarding his trip today and he would like details on the following: * Where will they performing and when (if known) * Where will they see a performance? Additionally, Mark says the dates can go 4/11 - 4/14 instead of the original plan of 4/10 - 4/13 if it accommodates other activities better. 9/27/13: > BJS completed IOG. > JM, please send CQRs to Myers, Anderson, Lakefront, CSE, Great Day and Barons. > JM & HMS, please make attachments / add and update as needed. HMS, do NTO contact Dwayne until we see if Mark really likes the idea of the clinic. > BJS hopes to have PTP complete NLT Tuesday, 10/1/13. Thanks! __x__ JM __9-27-13__ __X__ HMS __X__ 10/8/13 > SMN spoke to Mark regarding his IOG and he has the following questions which were forwarded to BJS: 1. What is the clinic like? Mark suggested dropping the clinic since this will not be relevant for the dance team. He suggested perhaps watching a performance of ANY kind during that time period? 2. What is the Hermitage venue like? 3. Will we have bids from Butler Motor Transit and Campbell? 4. Do we have a ballpark price for the trip? 10/8/13: > BJS spoke with SN re: Workshop at Vanderbilt - she is going to suggest keeping workshop and having the guard girls / dancers do Centennial Park / The Parthenon during clinic and then we'd move up C M H of Fame and extend the time at Opry Mills. > Told her Hermitage perf is outside and the marching band could do a stand still performance there so non-musicians are involved. > We do not have ball park on price as we were awating his input on IOG. > Told her we would not be requesting a quote from Campbells, but JM will send CQR to BMT - maybe call first and see if they even have coaches available. Thanks! > SN is to get back tio me and then we will proceed with full proposal and reservations. __x__ JM _10-9-13___ 10/17/13: > BJS sent on to CH for PTP prep. 10/18/13: > PTP Pack complete and sent to SN for her to share with Mark. 10/22/13 >SMN called Mark to confirm receipt of PTP Pack and to get charter choice 10/24/13 >SMN called Mark again this morning, same as above. 10/29/13: > Per SN conv with Mark. > BMT is charter choice, JM, please secure coaches. > Instead of IPAD and Site Visit, etc., per Mark's request, would like two more comps for a total of 5. > BJS updated attachments accordingly and created a PTP called K Version. > Ready for K based on PTP as presented with no mention of comps, any freebies, site visits, etc. > As this is going to K, please review and proceed as needed. CN to mail NLT 11/4/13 if at all possible. _x___ JM __10-30-13__ ____ HMS ____ 11/14/13: > BJS completed K. > K and first $ due: 12/12/13. > JM, please process per SOP and mail on Friday, 11/15/13. > HMS, as K has been sent to Client, please review and proceed as needed. Thanks! _x___ JM _11-15-13___ __X__ HMS _11/20/13___ 1/5/14 >SN sent Mark an EM reminder regarding the contract and deposit due dates. Mark has been out of school for an extended period due to a concussion he suffered earlier this fall. 1/10/14 >SN spoke to Mark today. The trip is expected to be approved at a Monday board meeting and the contract and deposit will soon follow. Money has been collected from students already. Mark is aware of the Final PAX, hotel info form, and room list due dates. 01/23/14: > Rec'd signed K and Travel Planner Letter. > As this is now UNDER K, please review and proceed as needed. First $$$ check is to arrive next week. > No Band Clinic, so everyone will go to Parthenon. BJS updated IOG, please update reservations, etc., as needed. BJS marked Clinic INACTIVE. __x__ JM _1-24-14___ __X__ HMS __1/30/14__ 1/30/14 >HMS - We have a reservation for 10:00 and 10:45 at the parthenon. The group had to be split up into 2 groups. 2-6-14 >JM processed Hotel Room List Packet to include the following: 14 Q/56 pax 2 T/6 pax 6 D/12 pax TOTAL 22 ROOMS/74 pax __X__ BJS _03/11/14_ ____ HMS ____ 02/08/14: > Rec'd check #1193, $20,000.00 from boosters. 03/11/14: > BJS reviewed numbers since they are below K minimums. > Deleted Group Travel Video and was able to keep everything else the same. > BJS emailed and mailed Final INV #5564. $22,835.00 and Bank Request Form. > Made due 03/21/14. 03/12/14: > Rec'd checks #1197 & 1205, totaling $10,000.00. > Pending no other changes, balance due on account = $12,835.00. 03/14/14: > Rec'd check #1206, $5,000.00. > Pending no other changes, balance due on account = $7,835.00. 3/21/14 >SN spoke to Mark about proposed itinerary changes. Mark gave his approval to go ahead. >They will end their Botanical Garden visit by 2:30pm in order to board their buses by 3pm and arrive at their hotel to change at 3:30. They will depart the hotel by 4pm to make their 4:30 Rainforest Cafe reservation. 03/28/14: > Rec'd check #1209, $5,000.00. > Balance due on account = $2,835.00. 04/04/14: > rec'd check #1061, $2,835.00. > Account is PIF pending no changes.
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