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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/7/00: > Received Application & $300 Registration / Clinic Fee (check #34387) for Musicate Y2K - New York (1). Standard 4d/3n Package. > BJS prepared IOG & Bible. > Client will need 1-47 passenger coach. Please check availability and get quotes from National, Tourtime, James River, Newton & Franklin (from Franklin, VA - NOT - Fairfax!) __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/8/00: > BJS entered check & created Inv #2587 (for the $300 Registration / Clinic Fee). > MWL, please process per SOP. __X__ MWL __X__ 2/8/00: > BJS prepared Contract Notebook and Inv #2588, $2,800. Due: 2/21/00. > Contract includes 47-passenger coach from Franklin Bus Service. MWL, please work with SMP to process the Henrico County Transportation Agreements per SOP. (PS: Have these been done for Tucker Band & Choir??? If not, they need to be completed ASAP!!!) > Contract & FPGF Packet all due 2/14/00. > DSC to pick up and deliver Contract Packet on Wednesday morning and then explain to client importance of deadlines due to their late application date. > MWL, please process per SOP. Don't forget to make DSC copy of Deadline Schedule. Also, include Show Selection Sheet and Seating Form as well as anything else you usually include. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/9/00: > DSC delivered Contract and Client signed it on the spot!! DSC will deliver to office later! > Show choices = #1 - Beauty & the Beast, #2 - Footloose, #3 - Jeckyll & Hyde. > As this is now under contract, please review and confirm as needed. FPGF and Room List are due by 2/14. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/11/00: > DSC delivered signed Contract & Show Selection Sheet to the office. 2/14/00 > Veronica Jackson called. DSC & BJS were out so MWL attempted to handle the call. > She is trying to figure out a ballpark for what she will owe in the end. > By the way, it's 30 st/ 6 adults. > She thinks she is calculating it correctly, but the price ends up being "too good to be true". > BJS, could you tell MWL what to tell her? MWL will be HAPPY to call her for you and explain what the deal is. Thanks! _X___BJS__X__ 2/14/00: > BJS shared Veronica's confusion with DSC. > DSC to call Veronica and explain. She will also remind her that the FPGF, Room List, etc. are due this afternoon! 2/14/00: > Rec'd FPGF, Room List & Hotel Info Form via fax. > Total Pax = 36 (30 + 6) > Rms / Pax 05 Q / 20 05 T / 15 00 D / 00 01 S / 01 TOTALS = 11 Rooms & 36 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm & order as needed. Thanks! __X__ MPM __X__ __X__ SMP __X__ 2/24/00: > BJS prepared and mailed Statement and INV# 2629, $13,498.00. Due: 3/10/00. Total due on account = $16,298.00. > MWL, please process per SOP. __X__ MWL __X__ 3/2/00: > Per Client, wants to change departure time to 7AM. Go into Manhattan upon arrival and spend the afternoon & early evening "experiencing the city". We are to make no arrangements for meal and /or attractions during this part of their experience. We will pick up at a designated spot at 7:30 pm. They will then go to the hotel for check-in. > BJS revised IOG & Bible. > SMP, please check with Franklin re: revised charter cost. Thanks! __X__ SMP __X__ __X__ MPM __X__ 3/3/00 > Recv'd check# 34504, $2800.00, Deposit/First Payment invoice #2588--PIF. 3/21/00: > Per DSC, aletrnate show choices = Phantom, Swing or Kiss Me Kate. > MPM, please order as needed. Thanks! __X__ MPM __X__ 3/28/00: > BJS prepared & faxed Statement and Invoice #2653, $400. Due: NOW! This is for the additional transportation hours due to early departure on Thursday at 7AM! (a.k.a. the more expensive show tickets!) > Total Due on account = $13,898.00. > MWL, please process per SOP. > DSC will take invoice and statement original when she meets with Veronica on Monday. ____ MWL ____ 4/4/00: > Per Veronica, the Principal from Byrd just found out that she had Middle Schoolers on the trip. This was not allowed; therefore, the Middle Schoolers will not be allowed to go. > She needs to cancel the 15 participants involved from Byrd MS. This is a total of 4 rooms at the hotel, 3 Quads and 1 Triple. > I told her that we would do whatever we could to try to help her but not to expect much if anything. She will most likely lose her job over this one! > MPM, please cancel what you can for these 15. No reason to pay for more than we have to. HOWEVER, we will give very little if anything back to her since we already are losing $ on this one due to the show ticket situation. > She asked that I forward all future invoices to her directly, not at her home. It sounds as if she will be paying the balance herself, with personal funds. > BJS revised IOG & Bible accordingly. ____ MPM ____ ____ SMP ____ 4/4/00 > Recv'd check #34699, $3046.27, Final Payment---partial. 4/4/00: > Veronica called at 10:15 PM. She has received word from the Principal's that everybody will be allowed to go! > The group will remain at 36 total pax (30 + 6). > She may even get to keep her job! > MPM, thankfully there is nothing to cancel! ____ MPM ____ 4/12/00 > Recv'd check #34740, $6645.00, Final Invoice---partial. 4/17/00 > Recv'd check #34761, $2137.59---Final Invoice---partial. 6/6/00: > BJS faxed Statement to Veronica at Tucker. > DSC to deliver copy of Invoice to Bookkeeper, Jackie Stanley. > Balance due on account = $2,069.14 6/7/00: > Jackie Stanley called. > She has spoken with Veronica and she has assured her that the bill will be PIF prior to 6/15, the last day of school. > BJS to call Jackie if we do not have payment in Full by Wednesday, June 14. > BJS called DSC and informed her of my conversation with Jackie. 6/14/00: > BJS called Jackie. She was hoping we had our $$$! We do not, nor have we heard anything from Veronica. > Jackie is going to get in touch with Veronica and get back to me. 6/20/00 > Jackie Stanley LM on the voice-mail re: Veronica's plan to pay. > Veronica called. As DSC and BJS were out of the office, she spoke with MWL. > Wanted to call and talk about a payment arrangement of sorts. She has a $523 check coming from Tucker HS. Then she will have a $1000 cashier's check or the like to us by next week. After that, she wants to pay $250 at the end of the month and the remainder ($319) at the end of next month. This equals $2092.00. > Jackie called and spoke with MWL re: the above. She asked that we keep her posted as to whether Veronica follows this plan. 6/21/00 > Per BJS, above payment plan is fine. > MWL LM for Veronica at home--machine sounded weird. 6/23/00 > Recv'd check #35191, $523.00, final invoice---partial. 6/26/00 > MWL L another message to make sure Veronica was aware of BJS's response. The machine sounded OK today. 7/10/00: > Rec'd Money Order for $500 from Veronica (Personal). > Accompanying note states that additional $500 Money Orders will be Sent on July 31 and August 30, with the remaining balance to be forwarded in September. > Veronica asked that we send Receipts for these payments to her home address. BJS will do this as well as forward Statements with the receipts. Veronica Jackson 11348 Lady Slipper Lane Richmond, VA 23236 8/1/00: > Rec'd personal check from Veronica, #1159. 8/15/00: > BJS processed in Qbooks. > Mailed Statement and Receipt to Veronica's Home. > Balance due on account = 546.14 8/29/00: > Rec'd check from Merrill Lynch - Veronica's check has been returned due to insufficient funds. #1159, $500, 7/31/00. 9/6/00: > BJS mailed letter to Veronica re: bounced check > Total due CCIS to clear up this check = $525.00 > Total due on account = $1,071.14 10/7/00: > Rec'd Money Order from Veronica - $500 on 10/6/00. > Balance due on account = $571.14 . > BJS created Invoice #2704, $25, for the Returned Check Fee. > BJS deleted payment in Quickbooks from returned check #1159 which was received in our office on 8/1/00 and returned by Merrill Lynch on 8/29/00. > BJS prepared and mailed Receipt, Statement and Inv#2704 to Veronica's home address. > MWL, please process per SOP - what ever that is at this point!!! Thanks! __X__ MWL __X__ 12/21/00: > Received Money Orders totaling $550. > BJS mailed Statement shoiwng balance of $21.14.
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