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McDonald Middle School 8th Grade-Washington, DC, -05-02-2014
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Trip Notes
( Print Note )
( E-Mail Corporate )
McDonald MS to DC = 320 miles / 5.5 hrs non-stop 5/24/13 > Chuck is 8th grade science teacher looking for help for a trip - 5 year teacher never has undertaken one before. > Wants D.C. and hit highlights plus Arlington Cemetary and a Smithonian Museum. > $400-$500. RANGE > Security - yes > Bus price - yes > needs a price as soon as you can > was contacted by World Stride Co. so wants a price from us - doesn't have one from World > Chuck is a referral from John Anthony the Band Director 9/5/13: > Rec'd RFP from Chuck via the website. > Dates are different than what Kay had entered in the system - they were 5/30 - 6/1, and new dates are 5/2-4/14. > He has quote from another company and wants to see how we can compare - BJS replied via email- Chuck: Thanks for sending this, I am so glad you did, for the dates we had been working with originally were May 30 - June 2, 2014. It is hard to compare without knowing the exact hotel the other company has placed you in or if they have even told you. The meals are the same way, so all I can do is give you an idea of what our rates will be based on the list of inclusions you provided in your submission; however, I have provided hotel and restaurant names below so you will know where we would suggest placing your group, etc. These would be the specifics at this point - Hotel Courtyard Marriott Alexandria Pentagon South Meals Full American Breakfast Buffet each morning at the Hotel (Saturday & Sunday) Lunch en route Friday via a $10 Meal Credit Dinner Friday at the Hard Rock Café Dinner Saturday at Buca di Beppo Lunch Sunday via a Meal Voucher at the Old Post Office Pavilion Attractions / Admissions Smithsonian Arlington National Cemetery Washington Monument Jefferson Memorial WWII Memorial (all of these memorials and others would be combined into a guided city tour) White House Tour - please be aware, these are not being offered at the present time. Comp Packages 1 Adult Package at the double occupancy rate for every 15 paid students. Transportation To be determined; however you can expect somewhere between $3,900 - $4,600.00 / 55-passenger coach. Based on the items outlined above, our per person quad occupancy rate would be $249 per person + bus. At a quick glance, this should give you a ball park of where we would be, of course, we can and will provide so much more detail if these numbers are in your line of thinking. We would also suggest the All-Inclusive Meal Plan so everyone can literally go on your trip with no money in their pockets, other than for individual souvenirs. The parents love the security this provides and you will look like a hero being able to tell then exactly what the trip will cost from the very day you announce it to the group - no surprises! Please let me know ASAP if you are interesting in pursuing this further with CCIS, for we will have to resubmit your group's hotel request since the dates have changed. We will also get you guaranteed charter rates from several different companies so you can use the carrier you feel most comfortable with. Thanks Chuck, I look forward to hearing from you soon! 9/6/13: > BJS discussed this with Kay - she is going to call Church today to follow up. 9/10/13: > BJS sent EM to Kay - I just got a list of some awesome hotel options for Chuck’s 8th Grade group at McDonald MS since his dates have changed from the end of May to the beginning of May. Our prices may be even better than the initial ballpark I gave him in the quick email last week. Please advise as soon as you hear from him so we can get moving on these. 9/20/13: > Chuck called and spoke with BJS for +/- 20 minutes. > We blew the WorldStrides package out of the water and he is now looking at another company and we are within $10 or so. > Wanted to knwo why he should use CCIS and what makes us different. > BJS explained that we guarantee your rates, everything is included and confirmed in advance so you know where you are staying, what you are eating and exactly what yuo are paying for. > He reviewed what he has and the hotel was a Washington Beltway Area Hotel - nothing other than that. > He also likes that our meals are not all fast food and specific. > Want to be sure we include Twilight monument tour, Plenty of time for the Smithsonian's, and Ford's Theatre Tour. > Upped number to 50 (45 + 5). > Set GTM for 2:45PM on Tuesday, 10/1/13. Sent invites. 9/23/13: > BJS selected hotel from BMG - Hyatt Place Chantilly South. > BJS competed IOG. > BJS made some attachments. > JM, please send CQRs to Lakefront, Anderson, CSE, Great Day, and Barons. New Client, so no 5% on transportation. DR rate = $69 + 12%. > JM and HMS, please complete attachments, review and update as needed. > GTM is 10/1/13, so I should have to Christi on Thursday afternoon (9/26/13) so she can work on it on Friday (9/27/13). Thanks! __x__ JM _9-24-13___ __X__ HMS ____ 9/30/13: > BJS ran rates and sent to CH for PTP prep. 10/1/13: > BJS held meeting with Chuck - he had to do it from home. > Chuck was hard to read - seems pleased, but still looking at otyher proposals, you can tell. Not sure why . . . > He and principal are hoping to make a decision by the end of the week. > He has to share our proposal with the Principal, so BJS made decision to email a PDF of the Power Point . . . > I honestly don't think he read my initial Proposal email where I mentioned that the $249 rate did not include transportation. I say this for he seemed to shut down once he learned that the bus was not included in the PP rates. Not sure, just got as strange read from him at that point forward. > We shall see . . . 10/2/13: > Rec'd EM from Chuck - I want to thank you for your time and the presentation, but we are going to go with the other company this year. I was impressed with your presentation and your offer, but ultimately the other company had the backing of a well-respected retired McDonald teacher to compliment a similar package. Thank you again for your time and effort. Sincerely, Chuck Mooney > BJS replied - Obviously I am extremely disappointed; however, I wish you and your students a great trip and please know that we are here for you in the future should you the need arise. All the best. > BJS alerted BMG to cancel hotel. > JM and HMS, please review and cancel all as needed. ____ JM ____ ____ HMS ____
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