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Fri May 06, 2016
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Nansemond Suffolk Academy Choir-Nashville, TN-04-03-2014
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Trip Notes
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Suffolk to Nashville = 675 miles / 11 hrs non-stop (Remember Time Change) EARLY SIGN BONUS COMPS = 6 > Sent INV for 45 pax on 02/28/13 > Toni called on 03/10/13 and asked that INV be for 40 instead as this would be closer to what she expects to travel with, so BJS resent. > 04/15/13, rec'd check for $4,000.00, #42979. 5/23/13: > DSC spoke with Toni > Nashville > leave at 6am on the 3rd, ck. in hotel and got to Gaylord Resort. > MUST HAVE CLINIC WITH DEAN ENTSMINGER > See and do a Recording at studio B or at Ryman > Country Music Hall of Fame > Grand Ole Opry > Ryman Auditorium - tour and possible recording here. > Parthenon at Centennial Park > B'fast at hotel > lunch on own > planned Dinner (Pizza Place they went to last time.) > Let kids see Belmont University - just a ride thru is fine. > Would like to attend a Musical - NOT AN OPERA - Country Music performance OK > Needs a performance opp. - is Ryman a possibility? Or somewhere else. >Doing own bus > CCIS budget is $500 > Need Proposal by June 28, 2013. 5/28/13: > Per Toni via email: >Hard Rock Cafe was fun there >Investigate the possibility of us attending a student performance at Belmont 5/30/13: > And another note from Toni: >If you get us the clinic with Entsminger and a recording opportunity, one more legit performance on the same day would be great. 7/10/13: > BJS sent EM to DSC - Sunday 8AM - is that the arrive school time or depart Nashville time? When they went in 2004 & in 2009, they departed Nashville early Sunday AM and arrived back at the school at night. Please advise so I know how to proceed. 7/16/13; > Per Toni: > Got your phone call - so sorry haven't gotten back to you. It's been hectic here - my mother-in-law passed away and I am presently at an intense vocal pedagogy class at Shenandoah University. > I connected with a professor from Belmont here and she gave me a couple of other names of clinicians from the school. Please look into Jeffery Ames first and then possibly Megan Gleckler and Jamey Wiggington. > Also, before we attempt another location, see if there are any other big name performances going on that weekend. I want to go to the Grand Ole Opry, but would also like to take them to another performance. > Will there be a problem with lodging and/or meals that weekend? Thanks! Toni > DSC notifies Toni there probably would be no problem with Hotel and Restaurants per BJS. 7/23/13: > DSC sent the 3 below choices to Toni for her to pick her choice. > 1. Wicked is playing – so that is a choice > 2. The Nashville Symphony is in concert with The Midtown Men – these are the 4 men who starred on B’way in Jersey Boys and will be performing hits form the Four Seasons, The Beach Boys, Motown, and more! The show has choreography, note perfect harmonies and dynamic onstage chemistry! A one-of-a-kind concert experience!!!! > 3. Joseph and the Amazing Technicolor Dreamcoat. > Toni's choice is #2 - The Nashville Symphony and the Midtown Men. 9/16/13: > BJS has CH completing PTP. > CH completed and then BJS emailed to CJ so sjhe can send to Toni for tonight's meeting,. 9/16/13: >CAJ - notes from Toni The IOG looks good, but several changes would make it even better. 1.The Step-on Tour never works well - the students can't hear, can't be quiet, can't see and are tired of being captive on the bus. I would like a tour of the Parthenon, Ryman Auditorium and some time in Downtown Nashville for the students to explore and shop that area rather than return to the hotel for 2 1/2 hours. We can return to the hotel for a shorter period of time to change and prepare for the performance. 2.My desire for a clinic at Belmont is dependent on who we get there. I also would like to make it a one hour clinic with a tour of some of the campus - that can be on the bus. I would think someone from the University would welcome that opportunity. 3.We definitely love Pizza Perfect, but my experience is that we need more than one hour for our dinner there. 4.Question: Are the pre-show performances costing the students money? If so, I would like to eliminate one to cut the cost down for them - I'm also concerned that by Saturday evening, they are going to be tired and sung out and ready to just sit and be entertained. 9/18/13: > BJS and CJ discussed Toni's requests. > Updated IOG - main change is no pre-concert performance at the Nashville Symphony Concert on Saturday night as kids will be tired by then and ALSO no Guided city tour, just go to the Parthenon at Centennial park and then add Tour of Ryman Auditorium and shopping time with lunch on own in Downtown Nashville. > Will be ready for contract with these changes, pending clinician of her approval at Belmont - would also like a brief campus tour before or after the 60-MINUTE clinic as 90-minutes is too long for her students (they will be tired). > HMS, as this is going to be going to K, please review and update attachments as needed based on IOG Rev 1 and proceed as needed. Hoping to have Revision to Toni by 9/25/13 and with a quick approval of the revision, we can get the CN sent shortly thereafter. Thanks! __X__ HMS __9/24/13__ 10/4/13: > BJS ran rates based on requested changes. Not worth changing the rates, even though we should have raised them by $10pp. > BSJ prepared revised PTP Packet and emailed to CJ. Need approval so we can Go TO K. 10/4/13: > Toni sent back EM - sees none of the requested changes from 9/19/13. > CJ never sent changes from 9/19/13 . . . > CJ called Toni and now we are set based on the following: > 51 total pax (43 + 8). BJS updated number on Bible and IOG accordingly. DOF is now 40. BJS updated related items accordingly. > She really wants the iPad this year! > Ryman Tour she wants is the historic original Ryman downtown. > She would also like to be able to have her kids sing an impromptu song while in the auditorium on the tour. HMS will check on this. > Rather than going to Opry Mills on Thursday when they arrive town, she wants to have some time for the kids to explore the Gaylord Opryland Hotel. They will then check in to their hotel at 8PM and then just order pizza delivery on their own. > Friday afternoon - after shopping in downtown Nashville, wants to go to Opry Mills shopping for the remainder of the afternoon and keep the Rainforest Cafe reservation as we have it. > Saturday & Sunday, no changes. > BJS updated IOG accordingly. > BJS contacted BMG re: increasing block to 18DDs, up from the 12 originally requested. > HMS please review and update as needed, including ticket counts, etc. due to increased group size. > As soon as Toni sees this revision, she will be ready for K :-) __X__ HMS __X__ 10/14/13: > BJS completed Contract Packet. > JM, please process per SOP and mail today via USPS 2-Day Priority Service to Toni's attention at the school. Thanks! > K and next $ Due: 11/15/13. __x__ JM _10-13-14___ 10/16/13: > Per CJ, wants to delete the Video. > BJS told her to tell Toni reduce rates across the board by $10pp. > BJS updated rates on Bible Screen and made GTV inactive. > BJS updated rates on Bible screen accordingly. 10/24/13: > Rec'd signed K and Travel Planner Letter. 10/28/13: > Per Toni's request via CJ - > Keep the $10, still no CAV, but use it as a $10 Meal Credit for Thursday night's pizza order when they get pizza delivery at the hotel. > BJS updated rates, IOG and made attachment accordingly. 11/7/13: > Rec'd check #44608, $7,596.00. 12/13/13: > Rec'd check #44900. $7,596.00. 2-4-14 >JM processed Hotel Room List Packet to include: 8 Q/32 pax 3 T/9 pax 4 D/8 pax TOTAL 15 Rooms/49 pax __X___BJS___X__ __X___HMS__X___ 2-20-14 >JM reprocessed Hotel Room List Packet to include: 8 Q/32 pax 3 T/9 pax 4 D/8 pax 1 S/1 pax TOTAL: 16 Rooms/50 pax __X__ BJS __X__ ____ HMS ____ 02/25/14: > BJS sent EM to Toni asking her to email her repertoire to Deen. 02/26/14: > BJS emailed and mailed bank Request Form and Final INV #5545, $4,086.00, and made due: 03/14/14. INV included credit for their Meal Credits. 03/10/14: > Rec'd check #45677, $4,086.00. > Pending no changes, account is PIF.
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