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Henry Clay High School Band
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Toronto, Ontario, CA
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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/7/99 > Teresa Elliott called with ?'s about Musicate. > Faxed info and travel time info. > Wmsbrg. and Chicago 12/7/99 > LM for Teresa Elliott re: follow-up for spring trip. 12/16/99 > Is looking at Williamsburg--send Williamsburg festival info. > After first of the year. > Looking at Dixie Classics. 1/3/00 > LM on Band Office machine re: follow-up for MusicateY2K-Williamsburg along with festival add-on. 1/4/00 > In process of renovation and unsure of time frame > 110 students approx. > 2 band groups. > Wants to do Musicate with one group and also festival company with both groups--auxiliary, too (?) > MWL will check into the performance venues for Dixie Classics and Music in the Parks. > MWL told Teresa to go ahead and send the $300 App./Clinic Fee so we could "make sure we had the space for her". > She said great. > MWL is to call Teresa by the beginning of next week. 1/11/00 > MWL gathered info for Teresa re: festival locations/venues. > LM for Teresa to call back. INFORMATION: *MusicateY2K minus park and meal----$224 (QUAD) *Music in the Parks--$58 + $224 =$282 (Bruton HS-10 min. away from park--IN Williamsburg. Warm-up in BR and perf. In auditorium.) *Music Showcase--$54 + $224 =$278 (Warwick HS-30 min. away from park-Newport News/Norfolk---old school) *Dixie Classics--$34 + $259 =$293 (Salem HS--40-45 min. away from park-Va. Beach---newer school c. 1993) *Musicale--$50 + $11 + $224 =$285 (Jamestown HS 15-20 minutes away from park.) 1/12/00 > LM for Teresa. > Explained the deadline was approaching. 1/13/00 > Called, but did not leave a message. 1/13/00 > Has Booster Treasurer bringing check to her tonight. > She will Priority 2-day mail the check with application. > Shw will let me know next week about the festival information. > WHEE-HA! 110+/- > WILLIAMSBURG!!!!!!!!! 1/19/00 > Yeah! Received Application & check #2734, $300.00 to register her group for Musicate Y2K-Williamsburg. > BJS to prapare CN for mailing NLT 1/24/00 or as soon as she has her festival decision. 1/24/00 > MWL LM for Teresa Elliott re: festival choice as we need to put her CN together. > MWL asked for a response NLT 12noon Wednesday, 1/26/00. 1/27/00 > Spoke with Teresa. > She had not recv'd my msg. from 1/24. > MWL asked her about her festival choice--she still has not decided. > MWL asked that she let us know NLT Monday. > Teresa said OK. We'll see. 1/31/00: > Teresa called for MWL. > BJS spoke with Teresa. > They have been out of school due to bad weather as well. > She has still made no decision on the festival. BJS tried to discourage it since both her clinic & competition performances would probably be on Saturday. This would really limit their time at Busch Gardens. She wasn’t sure Busch Gardens would take a whole day. I assured her that the kids could probably spend both days there! > MWL, please see me before talking to Teresa next. > She is to call back on Tuesday 2/1/00. We'll see . . . > She also mentioned that she was having difficulty finding motor coaches. Who knows!!! __X__ MWL __X__ 1/31/00: > BJS faxed Musicate only DRAFT IOG to Teresa alsong with note trying to discourage participation in a festival or competition. We'll see. . . 2/1/00 > NO FESTIVAL!!! YIPPEE!!!! > Proceed with Contract without music festival. __X___BJS___X__ 2/1/00: > BJS completed Contract Packet, including Inv #2582, $1,000 Deposit - due: 2/11/00 and Inv #2583, $16,334.50 - due: 2/25/00. > MWL, please process and mail per SOP. Don't forget to include the Charter Co. Info Form & Seating / Set-Up Form, as well as anything else I may be forgetting. Thanks! __X__ MWL _X___ 2/4/00 > Mailed FPGF Reminder Letter today. 2/10/00 > Teresa Elliott called and spoke with MWL. > The Deposit check has been requested and she just wanted us to know that it was on its way. (It's due 2/11/00). > Recv'd signed Contract via fax. > As group is now UNDER CONTRACT, please review & confirm as needed. __X__ MPM __X__ 2/17/200 > Recv'd check #2748, $1,000.00. Deposit, invoice #2582---PIF. 2/21/00: > BJS prepared & mailed Statement. Current Balance = $16,334.50. 2/28/00 > Recv'd check #2758, $16,334.50, first payment invoice #2583---PIF. > Also recv'd Charter Co. Info Form. 3/3/00: > Recv'd FPGF, Rooming List, and Hotel Info Form. > Also recv'd Musicate Seating/Set-Up Form. > Total Pax = 108 (94 + 14) > Rms / Pax 01 Sx / 06 15 Qt / 75 03 Qd / 12 01 Tp / 03 06 Db / 12 00 Sg / 00 TOTALS = 26 Rooms & 108 Pax. > Please note, one of the rooms needs to be handicapped equipped, for one of the students is in a wheel chair. > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm and order as needed. Thanks! ____ MPM ____ ____ SMP ____ 3/15/00: > BJS prepared, faxed & mailed Statement & INV #2644, $11,358.50. Due: 3/20/00. > MWL, please process per SOP. __X__ MWL __X__ 4/3/00 > Recv'd check #2777, $11,358.50, Final Payment Invoice #2777---PIF. 4/19/00 > MWL LM for Teresa re: ETA & ETD. 4/20/00 > Teresa called back and spoke with BJS. > Arrival: 8:00PM Thursday / Departure: 8:00AM Sunday > She will have Tony work with the "whole" group and then with just her Wind Ensemble. 4/24/00: > BJS completed Final Itinerary and faxed advance copy to Teresa. > FedExed complete packe this afternoon, SON. > Please forward to all involved as needed. Thanks! ____ MPM ____ ____ SMP ____ __X__ MWL __X__ 5/3/00 > Teresa called and spoke with MWL. Had some questions re: an additional adult. > After looking through everything, MWL settled the issue. NO PROBLEM. > Jamie Armstrong called back. Has 4 Tympani--told Teresa. She is happy. > Concern = Per Jamie, not enough chairs (73) and stands (40). Already spoke with Teresa about a few of her kids MAYBE bringing their wire stands. Please advise. > FYI---her first group is the big one. > MWL to call her back with information. > MWL called and LM re: stand issue---we will do the best we can. __X___BJS__X___
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